City Council Meeting Minutes
January 24, 2011
1. Roll Call
Mayor Roe called to order the Roseville City Council regular meeting at approximately 6:00 pm. and welcomed everyone. (Voting and Seating Order for January: Willmus; Pust; Johnson; McGehee; and Roe). City Attorney Mark Gaughan was also present. Mayor Roe noted the absence of Councilmember Johnson from tonight’s meeting due to a family medical emergency. Having previously called to advise that she was en-route, Councilmember Pust arrived at approximately 6:10 pm.
2. Approve Agenda
Councilmember McGehee requested removal of Consent Item 7.b entitled, “Approve General Purchases and Sale of Surplus Items in Excess of $5,000.”
Willmus moved, Roe seconded approval of the agenda as amended.
Roll Call
Ayes: Willmus; McGehee; and Roe.
Nays: None.
3. Public Comment
Mayor Roe called for public comment by members of the audience on any non-agenda items.
a. Carol Stellwagen, 3096 Ridgewood Road
Ms. Stellwagen noted that during last year’s budget discussion, permitting and inspection fees were discussed; and asked that the City Council further review fees as part of their 2012 budget discussions. Ms. Stellwagen noted her personal experience as a homeowner making energy improvements on her home, and having to pay inspection fees on each of those three (3) occasions. Ms. Stellwagen questioned why it was necessary for inspections provided a licensed contractor was hired; as well as additional costs each time for fire detector inspections. Ms. Stellwwagen suggested that the City Council attempt to save their citizens some money by not having them pay duplicate inspection fees, when those taxpayers were attempting to make energy improvements to their homes.
Ms. Stellwagen further addressed previous discussions related to neighborhood ice ponds and skating activities; and asked that, if those ponds were still in use, that the City attempt to keep portable restroom facilities at those locations rather than removing them during the winter, even if it meant there were fewer ponds, but those few were operated more efficiently.
Councilmember Willmus expressed his appreciation to Ms. Stellwagen for her comments; and encouraged her to talk to the City’s Park and Recreation Director Lonnie Brokke as well.
Councilmember McGehee noted she had also heard concerns raised by citizens regarding smoke detector inspections and requirements to hard wire and replace units already in place.
Councilmember Pust arrived at this time.
4. Council Communications, Reports, and Announcements
Mayor Roe announced an upcoming City of Shoreview Human Rights Commission North Suburban meeting scheduled from 6:00 – 9:00 pm on Monday, February 7, 2011 at the Shoreview Community Center to discuss religious diversity in area communities. Mayor Roe noted that the event was free, but they asked for pre-registration to facilitate the light meal planned; and encouraged area residents to attend to engage in the dialogue. For additional information or to R.S.V.P., call 651/490-4613.
Councilmember Willmus advised that the Parks and Recreation Master Plan Organizing Team was initiating their organization and implementation process for the recently-adopted Master Plan, and was actively seeking citizens to become involved in one or more of the seven (7) working groups. For additional information, call Mr. Brokke at 792-7012 or Ms. Anfang at 792-7012; or see the City’s website for further details.
Mayor Roe encouraged young people to become involved as well.
Councilmember Pust apologized to fellow Councilmembers and the public for being late for tonight’s meeting, but noted she had a work commitment that was unavoidable.
5. Recognitions, Donations, Communications
Mayor Roe noted that the agenda would remain fluid as the City Council awaited the arrival of some participants in tonight’s meeting.
b. Black History Month
Mayor Roe read a proclamation declaring February 2011 to be Black History Month in the City of Roseville, urging all citizens to join together to recognize the contributions made by African Americans to our nation’s economic strength, history, music, arts, written words, and discoveries often overlooked.
Willmus moved, Pust seconded, a proclamation declaring February 2011 to be Black History Month in the City of Roseville, urging all citizens to join together to recognize the contributions made by African Americans to our nation’s economic strength, history, music, arts, written words, and discoveries often overlooked.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
6. Approve Minutes
a. Approve Minutes of January 10, 2011 Meeting
McGehee moved, Pust seconded, approval of the minutes of the January 10, 2011 meeting as amended.
Corrections:
Corrections had been previously made by Councilmember Willmus and Mayor Roe and incorporated into the draft of meeting minutes as presented for tonight’s meeting.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
7. Approve Consent Agenda
There were no additional changes to the Consent Agenda than those previously noted. At the request of Mayor Roe, City Manager Bill Malinen briefly reviewed those items being considered under the Consent Agenda.
a. Approve Business Licenses
Pust moved, McGehee seconded, approval of business license applications for the period of one (1) year, for the following applicants:
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Applicant/Location
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Type of License
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Erica Pointer-Kobett
at Mind, Body & Soul Wellness Center
2201 Lexington Avenue N; Suite 103
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Massage Therapist
|
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Massage Therapy Land, Inc.
412 Rosedale Center, Store #320
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Massage Therapy Establishment
|
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
c. Receive Imagine Roseville 2025 Update
Pust moved, McGehee seconded, received the January 2011 Quarterly Update of the Imagine Roseville 2025 Medium and Long-Term Goals.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
d. Receive Shared Services Update
Pust moved, McGehee seconded, received the January 2011 Quarterly Shared Services Update.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
e. Receive Grant Application Update
Pust moved, McGehee seconded, received the January 2011 City Grant Application Update.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
f. Approve Joint Powers Agreement with CJDN to allow Access to State and National Data
Pust moved, McGehee seconded, approval of the Joint Powers Agreement (Attachment A) allowing the City Police Department access to state and nationwide criminal justice data; and authorizing the Mayor and City Manager to execute the document.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
g. Approve Services Agreement with the State of Minnesota to implement Electronic Citation Interface System
Pust moved, McGehee seconded, authorizing the Police Department to accept the terms of the Services Agreement (Attachment A) between the City of Roseville and the State of Minnesota, and Second Judicial District for the Implementation of Electronic Citation Interface System; and authorizing the Mayor and City Manager to execute the document.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
h. Approve 2011 Local 49 Maintenance Workers Contract
Pust moved, McGehee seconded, approving the proposed terms and conditions of the 2011 Collective Bargaining Agreement between the City of Roseville and IUOE Local 49 as detailed in the Request for Council Action (RCA) dated January 24, 2011; and directing City staff to prepare the necessary documents for execution, subject to City Attorney approval.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
i. Revise the 2011 Fee Schedule by Ordinance
Pust moved, McGehee seconded, enactment of Ordinance No. 1404 entitled, “An Ordinance Adopting a REVISED 2011 Fee Schedule (Attachment A);” effective upon publication.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
8. Consider Items Removed from Consent
a. Approve General Purchases and Sale of Surplus Items Exceeding $5,000 (former Consent Item 7.b)
At the request of Mayor Roe, City Manager Bill Malinen briefly reviewed this item as detailed in the Request for Council Action (RCA) dated January 24, 2011.
Councilmember McGehee questioned the resale value of the 1999 dump truck versus the purchase price of the new unit.
Public Works Director Duane Schwartz reviewed the actual price of the new unit, minus the trade in value and equipment above and beyond the dump truck chassis itself. At the request of Councilmember McGehee, Mr. Schwartz further reviewed the anticipated repair costs of the existing vehicle, both the engine, dump box itself, and electronic brake control equipment for sanding. Mr. Schwartz noted that it was anticipated that up to $20,000 repairs were estimated for that unit over the next year or so, and staff was recommending removal of this unit from the City’s fleet, especially given the generous trade in allowance indicated.
Mayor Roe confirmed with Mr. Schwartz that this was item was included in the 2011 Capital Improvement Plan (CIP).
Councilmember McGehee questioned the number of patrol vehicles currently in the City fleet and the percentage proposed for replacement at this time; and the life expectancy of those units.
Police Chief Rick Mathwig advised that the fleet included seventeen (17) squads, with approximately 1/3 rotated out annually. Chief Mathwig advised that preferred life expectancy, based on industry standards, was 75,000 after which the trade-in value was substantially lower, with the units going to the taxi industry, and with higher mileage the outlets for resale severely limited, due to transmission and brake failures. Chief Mathwig advised that industry standards indicated $3-4,000 annual maintenance after 75,000 miles.
Councilmember McGehee advised that she had spent time calling other communities, and her research indicated that 75,000 was at the low end of what other communities used for their vehicle turnover, with the majority usually closer to 100,000 miles. Councilmember McGehee asked why the department had selected Dodge Chargers.
Chief Mathwig noted that, while the Dodge Charger came in second choice to the Chevrolet Caprice and other limited police package pursuit vehicles, the Squad Committee recommended the Charger as vehicle of choice since Chevrolet could not guarantee the state bid price.
Councilmember McGehee questioned why the recommendation was for a Chevrolet Tahoe for replacement of exiting canine vehicles; opining that the dimensions of the Charger are larger than other vehicles. Councilmember McGehee further questioned why several of the Department’s existing vehicles could not be retrofitted as canine units.
Chief Mathwig advised that the design and size of the metal cage for canine officers limited the type of vehicle that could safely house the canines during pursuit, other than the Crown Victoria, scheduled to be discontinued in 2011, and rated the worst for braking and acceleration. Chief Mathwig explained that there was several thousand dollars of additional equipment added after factory for each squad, in addition to other equipment on the canine units, making it less cost-efficient to retrofit that equipment on fleet units scheduled to go out of service due to their high mileage and doubling labor efforts.
Councilmember McGehee noted that, in her research with other communities, she had been told that the Tahoe did not handle as well as other police vehicles, got poor gas mileage, and caused resentment from taxpayers in communities when truck-like vehicles were used as squads.
Chief Mathwig advised that the vehicles used by the Department were stripped down models, pursuit rated, and according to annual Michigan State Police testing of police package cars, the Tahoe rated higher than the Crown Victoria. Chief Mathwig offered to further review ratings with Councilmember McGehee outside the confines of the meeting.
Councilmember McGehee questioned the cost difference between the Tahoe and Charger, with Chief Mathwig estimating approximately $3,000 price difference. At the request of Councilmember McGehee, Chief Mathwig further reviewed the projected mileage among vehicles; canine cage design; and significant review of the Squad Committee prior to recommending replacement vehicles.
Councilmember McGehee expressed her preference to wait longer to replace the vehicles.
Councilmember Pust expressed appreciation for the good discussion and rationale for staff recommendations, noting that past City Councils had discussed the useful life of vehicles, a discussion that was important and should be ongoing during 2012 budget cycle deliberations.. Councilmember Pust noted the safety concerns for the canine officers that also needed to be factored into recommendations, which had obviously been considered by the Committee.
Pust moved, Willmus seconded, approval of the submitted list of general purchases and contracts for services presented as follows; subject to further discussion during the 2012 budget cycle:
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Department
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Vendor
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Description
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Amount
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Vehicle Maint.
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Yocum Oil
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Blanket P. O. for fuel
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$350,000.00
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Streets
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Morton Salt
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Blanket P. O. for Road Salt
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16,671.35
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Vehicle Maint.
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Boyer Trucks
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Blanket P. O. for vehicle repairs
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5,400.00
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Vehicle Maint.
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Midway Ford
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Blanket P. O. for vehicle repairs
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12,000.00
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Vehicle Maint.
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St. Joseph Equipment
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Blanket P. O. for vehicle repairs
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6,000.00
|
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Vehicle Maint.
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Ziegler
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Blanket P. O. for vehicle repairs
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5,000.00
|
|
Vehicle Maint.
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Catco Parts & Service
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Blanket P. O. for vehicle repairs
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6,000.00
|
|
Vehicle Maint.
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Factory Motor Parts
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Blanket P. O. for vehicle repairs
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14,000.00
|
|
Vehicle Maint.
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Suburban Tire
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Blanket P. O. for vehicle repairs
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26,000.00
|
|
Vehicle Maint.
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Winter Equipment
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Blanket P. O. for vehicle repairs
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8,000.00
|
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Police
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Keeprs
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Handgun Replacements
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9,176.29
|
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Police
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Dodge of Burnsville
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3 Dodge Charger patrol vehicles
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96,845.85
|
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Police
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Polar Chevrolet
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2 Chevrolet Tahoe vehicles
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51,039.10
|
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Stormwater
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MacQueen Equipment
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Street sweeper replacement
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194,555.25
|
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Streets
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Astleford Truck
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Dump Truck Chassis
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40,181.43
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Streets
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Towmaster
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Dump truck box, plow, wing
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80,840.83
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Councilmember Willmus noted that he had similar concerns to those expressed by Councilmember McGehee prior to the 2011 budget cycle; however, he supported the recommendations as presented by staff, and suggested additional review during 2012 budget discussions.
Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
Pust moved, Willmus seconded, approval of the submitted list of surplus items for sale presented as follows:
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Department
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Item / Description
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Streets
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1999 Sterling Dump Truck - $36,500 trade-in
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Roll Call
Ayes: Willmus; Pust; McGehee; and Roe.
Nays: None.
5. Recognitions, Donations, Communications
a. Recognize Betty Wolfangle as Ramsey County’s Outstanding Senior Citizen Volunteer in 2010
Assistant Parks and Recreation Director Jill Anfang welcomed and introduced Ms. Betty Wolfangle; and provided a detailed history and varied scope of the work of Ms. Wolfangle in the community, as detailed in the Request for Council Action dated January 24, 2011.
Councilmember Tammy Pust presented a Certificate of Commendation from the State of Minnesota’s Office of the Governor, to Ms. Wolfangle.
Ms. Wolfangle expressed her appreciation for the special recognition and commented that she didn’t realize how busy she’d been until pointed out by Ms. Anfang’s historical research. Ms. Wolfangle stated that she really enjoyed volunteering, “and while it was fun, there was more to it than that, that it was a privilege to be able to volunteer, especially in our special City of Roseville.” Ms. Wolfangle further noted that, “God willing, I’ll be able to continue for a while yet.”
9. General Ordinances for Adoption
10. Presentations
a. Living Smarter Home & Garden Fair
On a personal note, City of Roseville Housing Coordinator Jeanne Kelsey, recognized Ms. Wolfangle’s support of their neighborhood’s block activities and other events.
Ms. Kelsey announced the upcoming “Living Smarter” Home and Garden Fair at the Fairview Community Center on Saturday, February 19, 2011 from 9:00 am to 3:00 pm. Ms. Kelsey noted that this event was free to the public, and encouraged citizens of Roseville, as well as other communities, to attend this year’s event. Ms. Kelsey briefly reviewed the sponsors of this year’s fair, in addition to some of the vendors; and some of the highlights of this year’s thirteen (13) scheduled workshops and special activities during the day for adults and children. Ms. Kelsey encouraged Councilmembers to schedule their attendance at the event in the Welcoming Booth in the main building; and pointed out sources for additional information on the day.
Mayor Roe echoed Ms. Kelsey’s invitation; and thanked staff and volunteers for all their work.
Councilmember Pust congratulated staff on the great artwork for the event.
b. Legislative Update
Mayor Roe welcomed Minnesota State Representatives Mindy Greiling (District 54A) and Bev Scalze (District 54B), and Minnesota Senator John Marty (District 54) to tonight’s meeting to provide a legislative update.
Rep. Bev. Scalze thanked the City Council for the invitation to attend and provide an update at tonight’s meeting. Rep. Scalze highlighted the recently-proposed variance bill based on a case in Minnetonka; and advised that she had co-authored a bill (House File 52) currently coming before her Government Operations and Elections Committee for review, following a slight delay by the Automobile Dealer’s Association who sought clarification on including “environmental” items included in the bill. Rep. Scalze opined that the bill appeared to have good bipartisan support, and the bill was written by the League of Minnesota Cities (LMC) and was quite unique and respected by most MN cites.
Rep. Scalze highlighted another part of last year’s Jobs Bill for use of leftover Tax Increment Financing (TIF) funds for projects that used more jobs; and expressed hope that a hearing would be forthcoming; extending the original bill from it’s current sunset of July of 2011 to July of 2013, with support of the LMC on that bill as well.
Rep. Scalze announced the Open Houses planned by the legislative delegation this Saturday: Senator Marty and Rep. Greiling at the Roseville Library from 9:00 – 10:15 am; and Senator Marty and Rep. Scalze at the Vadnais Heights City Hall from 11:00 am to 12:15 pm.
Rep. Greiling congratulated new Councilmembers; and thanked the City Council for their invitation to the recent reception for former Mayor Craig Klausing. Rep. Greiling recognized the many comments she heard during her recent door-knocking related to the variance bill, and the desire for more flexibility. Rep. Greiling expressed appreciation when constituents shared their concerns and opinions on local and state issues, making their jobs easier. Rep. Greiling congratulated the City for their ability to resolve the asphalt plant situation.
Rep. Greiling noted the change in majorities at the legislature this year and the sixty (60) new legislators; and her service on the Education Policy and Finance and Ways and Means Committees; with the major topic of discussion being the $7.2 billion deficit (including inflation) and redistricting once the consensus numbers were brought forward by March 30, 2011. Rep. Greiling briefly reviewed Local Government Aid (LGA) issues, recognizing that Roseville was not a recipient of LGA; and imbalances evidenced among those 10% of cities in the state not receiving LGA representing 49% of the state’s population; and LGA impacts to Ramsey County and their operational funds. Rep. Greiling noted the changes made to the original bill coming forward from the Tax Committee once individual legislators realized the potential impacts to their own cities and counties. Rep. Greiling reviewed the “temporary” cuts to LGA over a two-year period; how to resolve the huge deficit with permanent cuts and/or tax increases; and encouraged suggestions and input from local government. Rep. Greiling recognized the shared services among metropolitan cities; and opined that she was unsure how any more could be squeezed out on a local level.
Rep. Scalze briefly reviewed the committees on which she served: Jobs and Economic Development Committee; Government Operations and Elections Committee; and the Capital Investment Committee. Rep. Scalze noted that there had been some discussion around the Capitol for no bonding bill this year; however, she anticipated that such a reaction may not be known until the House was close to adjournment and that it may be brokered at the last meeting. Rep. Scalze noted past use of the bonding bill that included some things for local communities, which were well-represented, and included the Rice Street bridge as part of the St. Jude’s Medical expansion project. Rep. Scalze noted the interest of some businesses on the north side of I-694 and the need to alleviate traffic stacking between I-35E and I-694 during rush hours; and the need for a major correction on the west side of the metropolitan area.
Senator Marty extended his congratulations to new Councilmembers and expressed his anticipation of working with them and hearing their thoughts and concerns. Senator Marty noted his involvement on the Tax Committee; Judiciary Committee; Health and Human Services Committee; and the extensive work on the State Budget based on federal and state monies. Senator Marty noted the many decisions previously pushed off into future years, and anticipated that the necessary cuts would hurt everyone to some degree, but opined that short-sighted cuts caused more negative impacts; and assured citizens that Governor Dayton and the legislature were attempting to solve the problem, and address long-term issues as well. Senator Marty encouraged suggestions, and noted that their doors were always open to their constituents.
Mayor Roe questioned whether there would be legislative support or consideration given for a local sales tax to accommodate recreation needs, specifically which would facilitate implementation of the City’s recently-completed Parks and Recreation Master Plan process, as cities looked to diversify their funding sources.
Senator Marty advised that it would most likely only be considered for rural urban centers, given that the Cities of Roseville and Bloomington had so much retail, it seemed to be shifting or adding new taxes.
Due to illness, Mayor Roe left the bench at approximately 7:08 pm, turning the gavel over to Acting Mayor Pust.
Rep. Greiling advised that if the City of Roseville were to ask for a local option sales tax without having a huge property tax base, it would probably not be looked upon favorable; due to the large amount of commercial businesses, unless they could make a case that the City couldn’t continue providing basic services in their operating budget. Rep. Greiling opined that, if that was the case, this would be the time to ask for that funding based on the current financial climate, even though it would be a difficult task to sell. Rep. Greiling noted that Rep. Scalze chaired the Suburban Caucus and there were things received by other cities and counties that suburbs never asked for; and there should be certain equity in the comparisons.
Councilmember Willmus questioned how a local sales tax option compared in this economy to that several years ago when the regional OVAL facility was funded.
Rep. Greiling noted that the bonding bill that included a hotel tax for the OVAL was a bipartisan bill that she had carried, but didn’t quite make it on it’s own until taken out of the bill and funds provided for maintenance of the building, which so far, had been continued. Rep. Greiling advised that, if the legislature did not want to put it in the bonding bill, a local sales tax could be another option.
Senator Marty noted that a minimal local sales tax for Roseville as a hotel tax would most likely be approved.
Acting Mayor Pust questioned the legislative delegation’s involvement in transit and/or public transportation options, specifically how to get the NE Diagonal back on track with the Metropolitan Council.
Rep. Scalze noted the difficulties in transit governance with so many different people and no one accountable for anything; and further noted past bills attempting to disseminate some of the power of the Metropolitan Council so it was represented by elected officials, such as county commissioners, not just by appointment by the Governor, with different sets of standards depending on which party was in power. Rep. Scalze advised that the Legislative Auditor had mentioned that as a potential change to ensure accountability.
Rep. Greiling discussed ridership in the west versus east metropolitan areas and density of both areas; and the need to blend transit options to make them fair for all areas. Rep. Greiling noted that the new Chair of the Metropolitan Council was a big champion for transit, and should prove a good advocate for our area.
Acting Mayor Pust questioned where the legislative delegation would attempt to find the $6.2 billion to resolve the state deficit.
Senator Marty suggested a combination of revenue increases and cuts, none of which were good, but stressed the importance to stop shifting difficult decisions down the road to find short-term resolutions.
Rep. Greiling expressed her interest in attempting to push any income tax increase to be dedicated to fund education, which represented 42% of the state’s budget; and anticipated that such a dedicated increase may have support of some republicans to ensure passage. If that were not possible, Rep. Greiling was unsure of how to resolve the issues.
Rep. Scalze noted the unfairness of the Market Value Homestead Credit, now a law for ten (10) years and for eight (8) of those years used as a tool for the state to gain more revenue, while double-taxing property owners.
Acting Mayor Pust concurred, noting the difficulty for local government to levy the tax for the state to take away; and the added difficulty for residents to understand or for the City to provide transparency in government.
Rep. Greiling noted similar situations, such as special education, where levy referendums were needed throughout the state to fund what the state and federal governments no longer fund; and not representing an open and honest picture for taxpayers.
Rep. Scalze noted that no one in state government enjoyed the current climate and made their jobs very difficult; but also recognized the difficulties shared by local government, school districts, and counties.
Acting Mayor Pust thanked Senator Marty and Representatives Scalze and Greiling for their service; and encouraged Roseville residents to attend the Town Hall meetings on Saturday. Acting Mayor Pust expressed interest in having the legislative delegation come before the City Council again in the future for further updates.
11. Public Hearings
a. Public Hearing for Lake Josephine Association Petition to establish a Housing Improvement Area (HIA)
Housing Coordinator Jeanne Kelsey summarized the purpose of the Public Hearing to consider the Lake Josephine Association’s petition to establish a Housing Improvement Area (HIA) as detailed in the Request for Council Action (RCA) dated January 24, 2011; and in accordance with Minnesota State Statute, Chapter 428A. Ms. Kelsey advised that it was staff’s recommendation that the City Council hold this Public Hearing to receive public comment; but that no other action was requested at this time.
Discussion among Councilmembers prior to the Public Hearing included concerns with the level of assessment per unit and impacts to sales prices; how this HIA would meet the goals of the City’s HRA; current value of the property and projected value with and/or without improvements, especially the elevator improvements to bring it up to code; process going forward in preparing financial and architectural documents by a third party; and impacts to current and future association fees per unit; 60% of the owners supporting the petition and recommendation that additional signatures be sought as the process continues to ensure that the HIA was fully supported; and the property having less than twenty-five (25) units having an impact on qualifying for private funding.
Acting Mayor Pust opened the Public Hearing at 7:29 pm for the purpose of hearing public comment on a petition from the Lake Josephine Association to establish a Housing Improvement Area (HIA).
Public Comment
Carmen Mall
As a resident since 2004 and a Board member since that time, Ms. Mall expressed the good relationship of residents and their common interest in preserving and maintaining the building and their individual units thorough volunteering their time for indoor and outdoor maintenance and community involvement within their building. Ms. Mall reviewed the demographics of the building, including a majority being elderly; and their appreciation for their building and the community. Ms. Mall noted that many residents were long-term, from the time the building was an apartment building. Ms. Mall noted that in 2003, the association began a reserve fund to address ongoing maintenance, even though previous boards had not thought it necessary since the building was newer; and noted that there had been no rules up to that time advocating building reserve funds. However, Ms. Mall noted that, even prior to hiring a management company, the board recognized the need to gradually build a reserve funds. Ms. Mall respectfully sought City Council support for establishment of an HIA.
Councilmember Willmus questioned if all units were owner-occupied; with Ms. Mall advising that 87% were owner-occupied, with three (3) units rentals, one of which became a rental when the owner was transferred out-of-town for work, but remained supportive of the HIA.
Acting Mayor Pust questioned if the unit owners understood the extent that the association fees would need to increase if the HIA proceeded.
Ms. Mall advised that the fees would be based on the square footage of each unit, and assured Councilmembers that occupants had been advised of the full financial picture. Ms. Mall noted that due to those financial considerations, the current improvements may need to be limited to the elevator, with a quote received between $60-90,000 for bringing it up to code; and further noted that the only option if the HIA was not approved would be to apply a special assessment to each unit of $3,000.
Acting Mayor Pust noted the need for everyone to understand that, if the HIA was eventually approved, there would have to be a budget established and approved by the City Council, allowing for limited flexibility.
Ms. Mall assured Councilmembers that their association members were cognizant of that increase in fees above and beyond those currently paid; with their only alternative to have to move and lose additional equity now, or hold out until the economy comes back.
Joanie Lieberman
As a resident since 2003, Ms. Leiberman spoke in support of the HIA; noting the need to ensure that their complex remain well maintained and aesthetically pleasing to the community, given its visibility directly across from Lake Josephine. Ms. Lieberman noted that, while the property continued to deteriorate due to the lack of major improvements, their residents were truly a community within the Roseville community. Ms. Lieberman noted some specific concerns in her unit, with water pooling in light fixtures during heavy rains; and the need to bring the wiring up to code.
Marion Hewitt
Ms. Hewitt noted that she had been a resident of Roseville since 1952, having moved into the Lake Josephine building in 1986; and expressed how important Roseville was to her and her family, noting her volunteer work in the community. Ms. Hewitt advocated for the elevator being brought up to code for the elderly residents, and others using the building. Ms. Hewitt noted recent improvements in replacing the siding due to damage from birds; and other repairs needed on windows and other areas. Ms. Hewitt noted many of the residents were retired and on fixed incomes; but sought support of the City Council for this HIA.
Justin Mosel
Mr. Mosel, as a newer and recently-married resident of the building, spoke on behalf of the younger contingent in support of the HIA. Mr. Mosel noted that he and his wife had made multiple renovations to their unit using their own funds and efforts; but noted the other building maintenance issues still outstanding including the leaky roof, elevator not up to code, and other major items. Mr. Mosel expressed interest in capitalizing on his investment in the building; as well as for other residents to avoid seeking other housing or moving toward more rental units. Mr. Mosel echoed the feeling of community and part of the “condo family,” opining that this appeared to be the only way to maintain or increase the value of their units. Mr. Mosel noted that he paid the same price for his unit as that paid for it in 1979; and noted the need to turn those values around and maintain the units and the association. Mr. Mosel expressed his hope that the City Council understood the residents’ unity and their willingness to take on this burden now to avoid further implications in the future.
Alyssa Paddock
As a resident in the building since 2003, Ms. Paddock noted the beautiful view of area wetlands; and the great location of the complex in the community. Ms. Paddock advised that the windows whistled, were warped and rattled; the elevator was a great concern; and noted the pride taken by residents in this condo community; speaking in support of the HIA, and opining that to-date she hadn’t heard any negative comments about it.
Acting Mayor Pust closed the Public Hearing at 7:46 pm.
For the benefit of the public, Acting Mayor Pust asked Ms. Kelsey to explain the next steps in the process of creating an HIA.
Ms. Kelsey reviewed the process with the next step for the City Council to adopt an ordinance establishing an HIA, at which point the association would be required to hire a third party financial firm to develop a long-term financial plan for the association, along with an architect to evaluate and prepare a bid package seeking a minimum of three (3) bids for the work. Ms. Kelsey advised that the purpose of tonight’s Public Hearing was to familiarize new Councilmembers with the HIA policy adopted by a previous City Council in 2009; and further advised that staff anticipated bringing the ordinance to the City Council at the end of February to consider adoption and to establishing an implementing agency, proposed to be the City’s HRA. Ms. Kelsey advised that the HRA had been revising potential finance opportunities, one of which would be the HRA applying to Ramsey County for Community Development Block Grant (CDBG) funds since most of the residents in the building met income-eligible guidelines, one of the priorities of CDBG funds.
Acting Mayor Pust clarified for the public the HIA provision under State Statute Chapter 428A allowing cities to create an HIA to finance housing improvements for condominiums or townhome complexes, through use of the City’s bonding authority when lenders in the private market place denied funding. Acting Mayor Pust noted that this funding was of interest to the City’s HRA as a means of the community investing in multiple-family housing in Roseville to avoid negative property impacts to neighborhoods. Acting Mayor Pust advised that since the previously and only HIA participated in by the City, the City Council asked the HRA to develop a policy that the City Council had adopted in 2009 for future HIA requests. Acting Mayor Pust encouraged residents to contact Ms. Kelsey with additional questions as the process proceeded.
Councilmember McGehee asked staff to break down exactly what individual units would owe in terms of an assessment, interest rates, for her information.
Acting Mayor Pust thanked residents for their attendance and their comments; and encouraged them to continue to submit additional information as requested by staff and to solicit additional signatures from other unit owners supporting the HIA.
12. Business Items (Action Items)
a. Consider a Resolution Requesting Ramsey County to establish Further Parking Restrictions on County Road B-2
Public Works Director Duane Schwartz summarized the RCA dated January 24, 2011, as recommended by the City’s Traffic Safety Committee. Mr. Schwartz noted that the original request was received by staff in October of 2010, and was supported by subsequent petition of other residents. Mr. Schwartz advised that notice was sent to area residents regarding tonight’s request.
Councilmember Willmus spoke in support of the request; however, expressed concern that there may be negative impacts through shifting traffic further into the neighborhood; and questioned if additional conversations had been held with the Roseville Area High School and/or Grace Church for parking solutions.
Mr. Schwartz advised if such a situation should occur, further discussion could be held with both entities.
Public Comment
Written comments were received by staff via e-mail from Audrey Swenson, 1145 County Road B-2, in support of a resolution seeking “no parking” on both sides of County Road B-2 due to traffic volume, especially during rush hour; and a phone comment from Principal Jenny Loeck of Roseville Area High School, and Jan Vanderwall, Transportation Coordinator at I.S.D. District No. 623 in support of parking restrictions on the north side of County Road B-2 past the stadium, were both included as bench handouts, attached hereto and made a part hereof.
No one appeared to speak.
Willmus moved, McGehee seconded, adoption of Resolution No. 10873 entitled, “Resolution Requesting Ramsey County Establish Additional parking Restrictions on County Road B-2,” from Hamline to Lexington Avenue.
Roll Call
Ayes: Willmus; Pust; and McGehee.
Nays: None.
b. Consider Authorizing a Survey for Parks and Recreation Master Plan Implementation
City Manager Malinen suggested, in light of the absence of Councilmember Johnson and Mayor Roe, that this item be delayed and included on the January 31, 2011 Special Meeting Agenda when the full City Council was available.
Recess
At the request of Councilmember Willmus, Acting Mayor Pust recessed the meeting at approximately 8:00 pm and reconvened at approximately 8:07 pm.
Public Comment
Dick Klick, 2099 Fairways Lane
Mr. Klick referenced a meeting recently held where specifics of the survey were discussed and those components proposed. Mr. Klick encouraged residents to make sure they were fully aware of the proposed components in the master plan budget implementation. Mr. Klick noted that the proposed costs were significant and needed to be fully vetting by the public and addressed the conceptualized map and location of pathways. Mr. Klick noted repeated requests of Parks and Recreation Director Lonnie Brokke for public involvement in the ongoing process; and encouraged residents to be aware and to get involved in this very major project. Mr. Klick opined that to-date, the City had done a good job of keeping the public informed of this process; but opined there was a need to ensure the public understood the information and provided feedback.
Councilmember Willmus spoke in support of proceeding with this requested action at tonight’s meeting.
Willmus moved, McGehee seconded, approving the proposal as presented (Attachment B) from Leisure Vision to conduct a statistically valid survey, including the benchmark option for a cost of $21,100; with funds of $50,000 from the Master Plan Implementation Budget approved by the City Council on January 10, 2011.
Councilmember McGehee expressed her preference to ensure that the survey had sufficient information, such as the map referenced by Mr. Klick; and also that the financial aspect of the obligation was very, very clear.
Discussion among staff and Councilmembers included funding source from the Communications Fund reserves; and timing of the survey anticipated within the next 4-6 weeks.
Acting Mayor Pust noted her comments on this topic before; speaking in support of the Master Plan process; however, before spending money on surveys, she spoke in support of looking at no-cost alternatives given the many technological options available.
Roll Call
Ayes: Willmus and McGehee.
Nays: Pust.
Motion carried.
On behalf of Roseville citizens, Councilmember McGehee thanked Mr. Brokke and Mr. Schwartz for their work with residents in addressing concerns and interests.
c. Consider Selecting a Consultant to Complete the Regulating Map and Plan Component of the Roseville Zoning Ordinance Re-write
Councilmember Willmus suggested that, given the absence of Councilmember Johnson and Mayor Roe, this discussion be delayed until they could participate.
Willmus moved, McGehee seconded, TABLING discussion of approval of The Cunningham Group to complete the Community Mixed Use/Twin Lakes Regulating Map and Plan; and enter into a Standard Agreement for Professional Services, until the next regular business meeting.
Roll Call
Ayes: Willmus; McGehee; and Pust.
Nays: None.
d. Consider Adopting a 2012 Budget Calendar
City Manager Bill Malinen advised that Mayor Roe had provided some comments that had been included in the calendar and process; and that the majority of remaining items were supported by Mayor Roe.
McGehee moved, Willmus seconded, TABLING this agenda item and incorporating discussion of the 2012 Budget Calendar (Attachment A) as part of the Strategic Planning meeting agendas scheduled for January 31 and February 7, 2011.
Roll Call
Ayes: Willmus; McGehee; and Pust.
Nays: None.
13. Business Items – Presentations/Discussions
a. Discuss a Process for 2011 Work Plan Priorities & Initiatives Session
City Manager Malinen summarized the request by staff for ranking from individual Councilmembers of their priorities for staff to compile prior to the upcoming January 31, 2011 worksession and development of strategic plans for each department as the first part of the proposed Worksession agenda. Mr. Malinen advised that the second attachment (Attachment B) would then allow discussion of those items and City Council decision-making. Mr. Malinen noted that the City Council had determined that Mayor Roe would facilitate the meeting.
Acting Mayor Pust expressed her opposition to the first part of the proposed process in ranking existing strategies; opining that she could not support a concept that all discussion could be reduced to measurable numbers that would mean the same thing to each Councilmember. Acting Mayor Pust suggested that past discussions on Imagine Roseville 2025 initiatives needed to be refreshed representing all the work done by the community, and sifted through by City Departments to determine what was or was not doable.
Councilmember McGehee concurred with Acting Mayor Pust. Councilmember McGehee advised that she came to the City Council with two (2) important issues: 1) the budget and how to make it more transparent for residents and the City Council; and 2) how as a community, development and redevelopment were handled and how future planning was handled by various departments. Councilmember McGehee opined that she anticipated the Worksession format to be similar to those of the past allowing the City Council to discuss ideas and priorities and basic functions of the City, including discussing fresh ideas and opportunities, and allowing the public to respond at a later date.
Councilmember Willmus concurred in part; while supporting establishing priorities and using them as a guideline, he expressed concern in weighting some things in a vacuum.
Acting Mayor Pust suggested to City Manager Malinen that the proposed order for the meeting be revised to discuss the Imagine Roseville 2025 ranking and how to use it.
City Manage Malinen advised that he would prepare the January 31, 2011 agenda from Attachment B; and asked that Councilmembers come to the meeting prepared with their five (5) initiatives and suggestions for each department.
Acting Mayor Pust asked that staff make sure to make that known to those missing Councilmembers.
14. City Manager Future Agenda Review
City Manager Malinen reviewed upcoming agenda items.
15. Councilmember-Initiated Items for Future Meetings
16. Adjourn
The meeting was adjourned at approximately 8:30 pm.