City
Council Meeting Minutes
July 11, 2011
1. Roll Call
Mayor Roe called to order the
Roseville City Council regular meeting at approximately 6:00 pm and welcomed
everyone. (Voting and Seating Order for July: Pust; Willmus; McGehee; Johnson;
and Roe). City Attorney Mark Gaughan was also present. Mayor Roe announced
that Councilmember Pust would be unable to attend tonight’s meeting due to
illness.
2.
Approve Agenda
Mayor Roe noted the addition of
Item 6.b entitled, “Approve Minutes of July 7, 2011 Special Meeting.”
Councilmember McGehee requested
removal of Consent Items 7.c and 7.f, respectively entitled, “Approve General
Purchases and Sale of Surplus Items in Excess of $5,000;” and Approve
Resolution of Support for Surface Transportation Program (STP) – Urban
Guarantee Application for Twin Lakes Infrastructure.”
Willmus moved, Johnson seconded,
approval of the agenda as amended.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
3. Public
Comment
Mayor Roe called for public comment
by members of the audience on any non-agenda items.
a. Tom Hadlick, 2782
Dale Street
Mr. Hadlick opined that the Dale Street
Reconstruction Project was coming along well; and commended the City Council,
City Engineering staff, and construction project workers. However, Mr. Hadlick
expressed his disappointment in the overall design/development portion, as his
previous request in discussions with City Engineer Debra Bloom to relocate the telephone
pole directly in front of his house had yet to be resolved. Mr. Hadlick noted
that Xcel Energy had refused to locate the pole; and Ms. Bloom advised that the
cost to move a utility pole was approximately $1,600 and was part of the
project cost. Mr. Hadlick advised that he and his wife had requested that the
utility line be buried as a separate project; but at the very least to have the
pole moved to the corner of his lot, and not directly in front of their main windows.
Mr. Hadlick asked that the City Council and City Manager assist them in getting
this accomplished. In his conversations with residents of Eagan and Brooklyn
Center, he was advised that it was typical of Xcel Energy to initially refuse
to move a pole, but that if interested parties continued to push them, Xcel
Energy would take action.
City Manager Malinen duly noted
Mr. Hadlick’s concerns for follow-up.
4. Council Communications, Reports and
Announcements
Mayor
Roe announced that community and regional meetings of the Beyond the Yellow
Ribbon campaign were proceeding; and that an organizational meeting was
scheduled for the fourth Thursday of each month for those interested. Mayor
Roe announced the meetings were scheduled for July 28, August 25, and August
22, 2011 at 7:00 pm at the Roseville City Hall in the Willow Room. For
additional information, Mayor Roe encouraged interested residents to contact
Outreach Coordinator 1st Lieutenant Kathryn Helland at Kathryn.helland@us.army.mil or by
phone at 612/618-6927; or at the BeyondtheYellowRibbon.org website.
Mayor Roe announced vacancies on
the City’s Housing and Redevelopment Authority (HRA) and the Human Rights
Commission (HRC) with an application deadline of July 15, 2011 at 4:00 pm at
City Hall; with applications available on the City’s website or at City Hall
Administration Offices. Mayor Roe advised that the HRA term would go through
September 23, 2015; and the HRC term through March 31, 2012.
5.
Recognitions, Donations, Communications
a.
Recognize Outgoing Housing and Redevelopment Authority Board
Member Susan Elkins; and Human Rights Commissioners Peg Kennedy and Barbara
Yates
Outgoing Commissioners were
recognized by Mayor Roe and provided a plaque and certificate of appreciation,
and personally thanked for their ability to serve their community. Those
present for recognition were Housing and Redevelopment Authority Commissioner
Susan Elkin Present Elkin and Human Rights Commissioner Peg Kennedy.
Mayor Roe advised that Human
Rights Commissioner Barbara Yates was unable to attend tonight’s meeting, but
would be provided with the plaque and certificate.
6. Approve Minutes
a.
Approve Minutes of June 20, 2011 Meeting
Comments and corrections to draft
minutes had been submitted by the City Council prior to tonight’s meeting and
those revisions were incorporated into the draft presented in the Council
packet.
McGehee moved, Willmus seconded,
approval of the minutes of the June 20, 2011 meeting as amended. Additional
corrections were provided by Councilmember McGehee at the meeting as follows:
Corrections:
·
Page 10, Line 7: Correct “road” to “trails”
·
Page 11, Line 30: Insert the word “safely”
·
Page 14, Line 20: Typographical correction from “form” to
“from”
·
Page 16, Line 14: Remove the word “other” before “amenities”
·
Page 16, Line 18: Remove the word “it”
·
Page 23, Line 23: add a comma between “expenditures” and
“to”
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
b.
Approve Minutes of July 7, 2011
A bench handout was provided at
the meeting, consisting of a revised DRAFT of the July 7, 2011 Special Meeting
Minutes, attached hereto and made a part hereof; with
Councilmembers having received and reviewed a copy and made corrections prior
to tonight’s meeting.
Willmus moved, Johnson seconded,
approval of the minutes of the July 7, 2011 Special meeting as presented.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
7.
Approve Consent Agenda
There were no additional changes to
the Consent Agenda than those previously noted. At the request of Mayor Roe, City
Manager Bill Malinen briefly reviewed those items being considered under the Consent
Agenda.
a.
Approve Payments
Johnson moved, Willmus seconded,
approval of the following claims and payments as presented.
|
ACH Payments
|
$240,782.27
|
|
62939 – 63261
|
422,710.01
|
|
Total
|
$663,492.28
|
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
b.
Approve Business Licenses
Johnson moved, Willmus
seconded, approval of business license applications for the period of one (1)
year, for those applicants as follows:
|
Applicant/Location
|
Type of License
|
|
Clark #2376; 2719 Lexington Avenue
|
Cigarette/Tobacco Products
|
|
Tower Glen Liquor; 2216 R West County Rd. D
|
Cigarette/Tobacco Products
|
|
Clark #2376; 2719 Lexington Avenue
|
Gasoline Station
|
|
Katie Ballman at Rocco Altobelli
1641 County Road C
|
Massage Therapist
|
|
Carolyn Jenson at Rocco Altobelli
1641 County Road C
|
Massage Therapist
|
|
Brandon Palmer at Serene Body Therapy
1629 West County Road C
|
Massage Therapist
|
|
Juli Scott at Serene Body Therapy
1629 West County Road C
|
Massage Therapist
|
|
Joshua Willcoxen at Juut Salon Spa
1641 County Road C
|
Massage Therapist
|
|
Bangwu Zhang at American Academy of
Acupuncture and Oriental Medicine
1925 West County Road B-2
|
Massage Therapist
|
|
American Academy of Acupuncture and Oriental Medicine;
1925 West County Road B-2
|
Massage Therapist
Establishment
|
|
Rocco Altobelli
1641 County Road C
|
Massage Therapist
Establishment
|
|
Serene Body Therapy
1629 West County Road C
|
Massage Therapist
Establishment
|
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
d.
Approve Central Park Foundation One-day Gambling License
Johnson moved, Willmus seconded,
approval of the request of the Roseville Central Park Foundation to conduct a raffle
on September 23, 2011 at the Roseville Skating Center located at 2261 Civic
Center Drive.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
e.
Adopt a Resolution Requesting PERA Membership for Part-time Firefighter
Johnson moved, Willmus
seconded, adoption of Resolution No. 10911 entitled, “Part-Time Firefighter
PERA Declaration;” accepting Firefighter Neil Sjostrom as a member of the
Public Employees Police and Fire Plan effective the date of the initial Police
and Fire Plan salary deduction by the City of Roseville.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
g.
Approve Supplemental Joint Powers Agreement with Forest Lake
Johnson
moved, Willmus seconded, approval of a Shared Services Agreement for the City
of Roseville Extension of IP Telephony Services to the City of Forest Lake; as
detailed in the Request for Council Action (RCA) dated July 11, 2011.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
h.
Adopt a Resolution Approving Request by Meritex Enterprises, Inc.
for a Final Plat of the Industrially-Zoned Property at 2285 Walnut Street and Approval
of the associated Public Improvement Contract
Johnson moved, Willmus seconded,
adoption of Resolution No. 10912 (Attachment H) entitled, “A Resolution Approving
the Final Plat of the Highcrest Park Addition and Public Improvement Contract
(Attachment G)-PF11-002;” approving the Final Plat and Public Improvement
Contract at 2285 Walnut Street; conditioned that Meritex Enterprises, Inc.
shall provide acceptable title evidence to the City of Roseville showing
satisfactory fee simple title solely in the name of Meritex Enterprises, Inc.,
without any encumbrances, liens or other interests against the property.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
- Consider Items Removed from Consent
c. Approve
General Purchases and Sale of Surplus Items Exceeding $5,000
At the request of Mayor Roe, City
Manager briefly reviewed this request, as detailed in the Request for Council
Action (RCA) dated July 11, 2011.
Councilmember McGehee questioned
if this was a replacement squad for the squad involved in an accident.
City Manager Malinen responded
affirmatively.
Councilmember McGehee questioned
the status of insurance on squad cars.
City Manager Malinen advised that
the City’s rolling stock was insured with the League of Minnesota Cities
Insurance Trust (LMCIT), but was subject to a $100,000 deductible, with the
cost for the replacement being paid from the City’s Insurance Fund.
Councilmember McGehee questioned
why the City Council had not received a report on the accident; and a
recommendation on whether the squad needed to be replaced, or the fleet
reduced.
Police Chief Rick Mathwig advised
that the squad was necessary for replacement, and was part of the City’s marked
fleet, which was already running lean. Chief Mathwig requested further clarification
on Councilmember McGehee’s request for a report.
Councilmember McGehee noted that
the State Highway Patrol had investigated the accident, and it was her
understanding that both squad cars involved had been totaled; and she was requesting
a report on the cause of the accident, since this was costing residents
substantial money.
Chief Mathwig advised that an
outside agency, Ramsey County, had conducted an internal affairs investigation
of the accident, and confirmed that both squads had been totaled, with this request
was for replacement of one of the squads, and that the other squad had been
scheduled for replacement in 2011, and its replacement ordered in January of
2011 and already received by the City in February of 2011. Chief Mathwig
advised that, as far as a report on the accident, he would be available to
discuss it outside of the meeting, but due to data privacy requirements that
may involve disciplinary action he declined comment at a public meeting.
Mayor Roe asked if this squad
being replaced was a recent replacement or one of the older squads.
Chief Mathwig responded that the
one squad was three ( 3years old and recycled out in 2011; but that the other
squad had approximately 15,000 miles on it.
Councilmember Johnson questioned
the resale value of a three (3) year old vehicle; with Chief Mathwig responding
that it was usually approximately $6,000.00, depending on the bids received;
and noted that there would be some revenue realized from salvageable parts of
the other totaled squad of approximately $1,000.00.
Johnson moved, Willmus seconded,
approval of the submitted list of general purchases and contracts for services
presented as follows:
|
Department
|
Vendor
|
Item/Description
|
Amount
|
|
Police
|
Dodge of
Burnsville
|
Squad Car Replacement
|
$24,124.89
|
|
Utilities
|
General Repair
Service
|
Replace Booster Station Motor
|
20,849.00
|
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
f.
Approve Resolution of Support for Surface Transportation Program
(STP) – Urban Guarantee Application for Twin Lakes Infrastructure
At the request of Mayor Roe, City
Manager briefly reviewed this request, as detailed in the Request for Council
Action (RCA) dated July 11, 2011. City Manager Malinen advised that the local
match was approximately 30% or $300,000; and noted that the City Council had
given previous approval to pursue a grant similar to this, but that it had been
unsuccessful at that time; and this was another opportunity to pursue those
grant funds at this time.
Councilmember
McGehee opined that, in her review of the map included in the RCA, she couldn’t
understand why the City would pursue such a large interchange in the City that
would clearly bring even more traffic in and out. Councilmember McGehee further
opined that that the original intent was for a nice looking parkway; but by
increasing the number of lanes to cross, it created safety concerns for
pedestrian traffic that the City was trying to encourage. Councilmember
McGehee further questioned why the City wanted to expand that ramp.
City Manager
Malinen noted that Public Works Director Duane Schwartz could respond to
technical questions; however, he advised that this was part of the Twin Lakes
Improvement Project as designed and part of the AUAR analysis and planning for
the project to include these improvements. To the extent the City could
leverage grant dollars, City Manager Malinen opined that it was advantageous to
the City and its taxpayers to do so.
Councilmember
McGehee opined that, in her six (6) month term on the City Council, people kept
talking about enhancing walkability in the community; and she couldn’t see how
this provided any enhancement.
Public Works
Director Duane Schwartz advised that this intersection was designed to handle
anticipated AUAR traffic mitigation scenarios, thus the number of lanes that
would create an intersection at an acceptable level of service. Mr. Schwartz
noted that this area was already deficient with existing traffic, regardless of
the level of build out in the Twin Lakes area. Mr. Schwartz further clarified
that these dollars were for funding years 2015/16; and even if the City was successful
in being awarded grant funds, there would be a significant amount of time
before the funding became available, and any resulting development activity.
Councilmember McGehee
opined that it seemed quite unnecessary to proceed at this time; however, she
was amenable to doing so if the delay was as outlined by Mr. Schwartz. Councilmember
McGehee still questioned where the traffic was going to go; and given the
deficiency of this intersection, opined that it would only go to other
intersections in the city that were also deficient.
City Manager
Malinen noted that, in the past, the City had used TIF funds for infrastructure
in the Twin Lakes Area, with sufficient funds available to meet the City’s
required match.
Johnson moved, Willmus
seconded, adoption of Resolution No. 10913 (Attachment B) entitled, “Resolution
Supporting Application for Surface Transportation Program – Urban Guarantee
Funds for Twin Lakes Infrastructure.”
Mayor Roe noted
that this primary connection improvement was dealing with County Road C,
Cleveland Avenue, and Twin Lakes Parkway as a regional intersection and for
I-35W to get traffic off other streets and make them more efficient. Mayor Roe
acknowledged that, as intersections were installed, pedestrian issues needed to
be taken into consideration.
Councilmember Johnson
noted that the existing north/south connection to Cleveland Avenue is very
confusing, and opined that this improvement should correct those issues.
Mayor Roe noted
that there would still be geometrical design and size issues of the cloverleaf,
opining that it was less than an ideal design if MnDOT was to design it by
today’s standards. However, with the constraints due to storm water ponding
and existing roadways, from his perspective, Mayor Roe opined that this was the
best solution available.
Councilmember
McGehee questioned if MnDOT had done the design.
Mr. Schwartz
advised that the design had been done by a consultant paid by the City; but
that the design had been approved by MnDOT.
Councilmember
McGehee opined that the existing intersection was confusing; but further opined
that the new design didn’t appear to correct that confusion; and suggested that
the entire design needed further review.
Mr. Schwartz
advised that City staff could work with MnDOT to see if they had any
recommendations for any additional improvements; however, he expressed concern
from the City’s and MnDOT’s perspective, in moving additional traffic onto
County Road C, since both County Road C and Cleveland Avenue were already
challenged.
Mayor Roe noted
that there may be further consideration given to the entire regional area and
I-35W issues, depending on future development in the near future in northern
suburbs.
Roll Call
Ayes: Willmus; Johnson; and
Roe.
Nays: None.
Abstentions: McGehee
Motion carried.
12.
General Ordinances for Adoption
a.
Receive Report from the Lawful Gambling Task Force and Consider
an Ordinance Amending Chapter 304 of the Roseville City Code
Mayor Roe recognized the work done
by the subcommittee of Councilmembers Johnson and Pust; and City Finance
Director Chris Miller, on these revisions.
Councilmember Johnson noted that
the ordinance had been before the City Council several times; and had initiated
from his interest in expanding the number licenses a local vendor could hold.
With the assistance of the City’s legal counsel, Councilmember Johnson noted
the ordinance had been reviewed and revised for consistency with updated and
current State Statutes, and would provide that local organizations could have
more than one venue.
Discussion included technical
changes to Page 2, Line 43 of the proposed ordinance (Attachment B); with City
Attorney Mark Gaughan providing additional revisions as follows:
·
Page 2, Line 42: capitalize “Statutes”
·
Page 2, Line 43: strike “Section” and insert “Chapter”
referring to State Statute
·
Page 2, Line 43: Section 349, strike “.164” referring to
State Statute
City Attorney Gaughan noted the
need for rearranging the ordinance was based on revisions to Chapter 349, the
State’s Lawful Gambling Statute; noting that it was tweaked approximately every
other year by the legislature, and rather than keeping track of those periodic
changes and amending City ordinance, the ordinance referenced that Chapter of
State Statute.
McGehee moved, Johnson seconded,
enactment of Ordinance No. 1412 (Attachment B), entitled, “An Ordinance
Amending Title Three, Chapter 304, 304.01, 304.02A, 304.02B, 304.02D, 304.02E,
304.03H, 304.04A and 304.04C; to Allow Roseville-Based Organizations to Conduct
Lawful-Gambling Activities at More than One Location; and to Amend Some Sections
of the Code that were no longer Accurate under Current State Laws or Were otherwise
Outdated;” as amended:
·
Page 2, Line 42: capitalize “Statutes”
·
Page 2, Line 43: strike “Section” and insert “Chapter”
referring to State Statute
·
Page 2, Line 43: Section 349, strike “.164” referring to
State Statute
Mayor Roe thanked the subcommittee
for their work and recommendations on this ordinance.
Councilmember Johnson requested
that the City Manager contact Grumpy’s management on this action in not
allowing outside gambling vendors from outside Roseville to do business in Roseville;
resulting in those outside organizations wishing to come into the Grumpy’s
being unable to do so.
Councilmember Willmus echoed his
appreciation to the subcommittee in their review of this ordinance; opining
that this revised ordinance would go a long way in helping Roseville’s
charitable gambling organizations.
Councilmember McGehee requested
that City Manager Malinen make sure the options this provided for local
businesses was presented positively and encouraged those businesses to seek out
Roseville organizations for their establishments.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
Johnson moved, McGehee seconded,
enactment of Ordinance Summary No. 1412 (Attachment C), entitled, “An Ordinance
Amending Title Three, Chapter 304, 304.01, 304.02A, 304.02B, 304.02D, 304.02E,
304.03H, 304.04A and 304.04C; to Allow Roseville-Based Organizations to Conduct
Lawful-Gambling Activities at More than One Location; and to Amend Some
Sections of the Code that were no longer Accurate under Current State Laws or
Were otherwise Outdated.”
Roll Call (Super Majority Vote)
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
13.
Presentations
a.
Parks and Recreation Master Plan Implementation Approach
Parks and Recreation Commission
Chair Jason Etten and Parks and Recreation Director Lonnie Brokke were present
for this discussion.
Chair Etten provided a review of
recommendations for possible approaches and a time-based plan for City Council
consideration; as detailed in the RCA dated July 11, 2011. Chair Etten advised
that the Commission was aware of the larger picture and other budget needs of
the City; however, expressed hope that the RCA provided the Commission’s
rationale for seeking funds to provide necessary maintenance and improvements
for the City’s parks and recreation system needs.
In her review of the proposal,
Councilmember McGehee opined that the recommendations in the RCA didn’t seem to
accurately reflect the Parks Survey recently conducted. It provided limited
support for citizen supported pathways and trails, and large support for items
not supported by a citizen majority per the survey. Councilmember McGehee
opined that she found it disappointing that those majority unsupported items
were included as a large part of this initial request Councilmember McGehee
referenced this information as from that on Page 9 of the Parks and Recreation
Survey where 61% of residents supported an increase for walking, biking and
nature trails. Ms. McGehee noted that that area was the only area that had a
majority of citizen support. Councilmember McGehee noted citizen support for
needed playground maintenance (18%); however questioned the accuracy of an
earlier statement indicating there were unsafe playground situations or
equipment at this time. Mr. Brokke indicated that there was no “unsafe”
playground equipment currently within the park system and that earlier suggestion
that there was had been in error. Councilmember McGehee referenced “upgrade
park buildings/warming houses” as addressed in the survey as having received
limited citizen support of only 6%; however, she noted the inclusion of six (6)
areas for proposed building replacement with buildings that appeared to be intended
to serve as mini-community centers. While some warming houses may need
replacing, Councilmember McGehee opined that this appeared to be due to a lack
of maintenance to-date; and further opined that in evaluating the survey together
with this proposal, she would support spending $3 million for “walking, biking,
and nature trails”; however, as a majority, citizens didn’t support building
replacement, she would not support bonds for such activity. Councilmember
McGehee opined that she had a problem with fairness in a program where a community
center was not provided for everyone’s benefit, but as special interest
mini-community centers were provided that would benefit certain neighborhoods.
She opined that she did not believe that today’s economics support such a concept.
Councilmember Willmus noted that
those items identified in Attachment B to the RCA were not pulled from thin
air, but identified as part of the lengthy community-driven Master Plan
process, in addition to the survey. Councilmember Willmus asked Chair Etten
and Mr. Brooke to respond to that Master Plan process balanced with
Councilmember McGehee’s comments and concerns with survey results and this
proposal.
Mr. Brokke noted that the survey,
while focusing on the dollars citizens were willing to pay, also focused on
individual and detailed information, and what citizens were willing to pay
based on what they deemed most important. Mr. Brokke opined that it was
important to cross-tabulate the survey percentages for those areas of interest.
Mr. Brokke noted that the primary and first step identified in the Master Plan
process was citizen preference for the existing amenities and facilities in the
park system; heard often, and loud and clear from citizens expressing their interest
in taking care of what we have. Mr. Brokke advised that the community spoke
adamantly that they were interested in the warming houses being more than just
a warming house, but serving as a community/neighborhood gathering place, where
programming could take place; and not to replace them as is, but work with the
community to develop a facility based on the constellation concept, rather than
having eight (8) warming houses replaced similar to their current design; but
to have one per sector, with buildings in other tiers costing less and having
fewer amenities than those multi-use facilities.
Chair Etten concurred that, based
on the Master Plan constellation concept, it was correct that buildings ended
up in different sections of the community; but noted this was for the purpose
of enhancing the constellation concept; and opined that existing warming houses
didn’t achieve that. Chair Etten noted that the additional cost was based on
those replacement buildings including restroom facilities, and at a higher
construction grade than the existing warming houses, but providing for more
institutional uses. While not being grand in any sense, Chair Etten opined
that the buildings would provide a space for additional programming needs for
the community and various neighborhoods.
Councilmember Johnson expressed
his personal congratulations to the Parks and Recreation Commission, and the
various Citizen Organizing Teams (COT) and Implementation groups; opining that
their work to-date had provided a very comprehensive and realistic plan to
bring the City’s park system into this century. When stating that maintenance
was needed and other items that needed to be brought up to speed, Councilmember
Johnson opined that this was not an exaggeration; and expressed his enthusiastic
support for creating hubs in constellations, providing for a sense of
community, including upgrading existing warming houses into
meeting/congregating spaces, further opining that this was exactly what the
City needed, and coincided with the work of the City’s HRA and HRC to was
attempting to accomplish and was in line with the vision of the community in
providing quality meeting spots and encouraging neighborhood continuity and
cohesiveness. Councilmember Johnson opined that the Commission was providing
the City with a good starting point, and while allowing room for negotiation,
he was very supportive of how they had laid things out, opining that it
provided exactly what the City needed to move forward for the next twenty (20)
years. Councilmember Johnson supported the City providing good, clean
facilities that were well maintained; and expressed his personal interest in
moving forward with further discussion and refining the details, while
supporting the overall proposals.
Mayor Roe sought clarification on
the $1.5 million allotment proposed for Natural Resources.
Mr. Brokke advised that this area
addressed forestations, and removal of invasive vegetation, with additional
funding anticipated from various grant sources. Mr. Brokke noted that it was
the intent to go back to those various work groups still meeting, to review the
proposal and recommendations, and specific projects, including the very active
Natural Resources Work Group, who had come up with many ideas; and the desire
to capture those ideas and move them forward. Mr. Brokke advised that
tonight’s proposal provided the Commission with an opportunity to see if the
City Council was supportive of the direction indicated, including various
mechanisms and possible options, allowing the various groups and community to
refine the projects and their specifics.
Mayor Roe noted the anticipated
$5.91 increase per month for an average valued home, based on a twenty (20)
year bond issue at 4% interest. Mayor Roe noted that this interest rate could
be even more favorable depending on the type and size of the bond issue, based
on those rates being realized by other communities at this time and in this
bond market.
At the request of Councilmember McGehee,
Mr. Brokke advised that proposals for the southwest corner of the City on the
other side of Snelling Avenue, was still under consideration, and funding was
included in the proposal for additional land acquisition and development to
address those needs in that area of the community. Mr. Brokke noted that citizens
had spoken loud and clear that the southwest corner was missing park and open
space amenities; and assured the City Council and public that the Commission
would continue to pursue a resolution.
Councilmember McGehee suggested
that consideration be given to constructing buildings in a less expensive
manner, through a “barn raising” concept or looking at Minnesota industries constructing
modular homes and housing to pursue a basic design that the City could use for
the proposed buildings in each constellation.
Mayor Roe advised that he would
not be opposed to such a concept.
Mr. Brokke advised that if people
were willing to help, the Commission would be willing to accept their
assistance; however, the structures would have to be considered for long-term
sustainability and aesthetics, as well as function.
Chair Etten advised that the
Commission was open to any way available to save taxpayer monies, while
creating quality facilities.
Councilmember McGehee opined that
there was a market for modular type buildings; and if the City chose to be
progressive, it could have such a building designed and built; and could possibly
generate the growth of a small business in Roseville.
Mr. Brokke reiterated the
Commission’s interest in looking at any available options that would address
the needs of the community.
Councilmember McGehee noted that
this had been a huge community effort; however, she noted that only
approximately 1,000 citizens out of 30,000 participating in the survey.
However, she cautioned that this number represents only approximately 4% of the
registered voters in Roseville. If, therefore, the survey is in fact unbiased,
accurate, and random, the proposal being presented is not justified by the
results of the survey.
Chair Etten noted that the Master
Plan process and the survey both overwhelmingly indicated the highest priority
was for trails and pathways, and that the proposal’s dollar figure had been increased
accordingly; in addition to land acquisition for more open space as another
priority. However, Chair Etten noted that the majority of the proposal was to
take care of current facilities, including pathways; and took into
consideration that those funds required were not limited to those of the City,
but included federal funds, as well as some funds from the county depending on
the particular situation. Chair Etten noted that the City’s Public Works
Department added pathways as part of their reconstruction projects as
indicated; and that the City’s Parks and Recreation Department was only one
part of the total picture and funding option.
Councilmember McGehee opined that,
one way or another, no matter which department sought funding, it came from
taxpayer funds.
Mr. Brokke reiterated that the
survey had been fully vetted and considered in presenting this proposal; with
this representing step 1 and focusing on existing items, other than the land
acquisition as previously noted. Mr. Brokke advised that the next step as
outlined in the RCA was to move forward with potential options, after this
first step to connect constellations.
Councilmember Johnson provided
further commendation on the Commission’s strategy for whether to consider a
sales tax option or not and for a nexus providing future direction for that
strategy.
Chair Etten advised that the
rational was based on the next two (2) years and various options to pursue.
Councilmember Willmus opined that
the group was here tonight to gauge the City Council’s comfort level with the
proposal as outlined. Specific to Step 1, Councilmember Willmus advised that
he was comfortable with the projects outlined in the RCA. When looking at
funding earlier in the process, Councilmember Willmus advised that he was more
focused on a referendum; however, based on focusing dollars on existing items,
with the exception of trails, he was now leaning toward bonding. Councilmember
Willmus opined that he didn’t’ think it was necessary to go out for a
referendum for maintenance items (e.g. water main breaks), but that maintenance
of existing needs should be put with community needs.
Mayor Roe sought clarification
that the Commission was seeking City Council guidance for their next steps; but
that they were not recommending a referendum this year, but rather an abatement
bond process; and questioned their timetable over the next few months.
Chair Etten advised that, with a
positive response from the City Council tonight, it was the group’s intent to
work with the City’s Bond Counsel and Finance Director on a realistic dollar
amount in order to structure a resolution for City Council consideration in the
near future. Chair Etten advised that it was the intent for COT’s and the
Implementation group to meet (scheduled for July 28, 2011) to prioritize
pathways and first run projects, those items in most disrepair and work with
the Parks and Recreation Commission and seek professional expertise for financing,
then revise the package based on input from those community groups.
Chair Etten anticipated coming
back before the City Council sometime in August of this year with a more
refined and specific proposal, as well as detailed financing; and following the
Park and Recreation Commission’s August meeting once the details and prioritization
are refined;
While recognizing there was some
sticker shock, Mayor Roe opined that he was generally supportive of the
proposed approach, and that it provided a well-laid out and detailed proposal.
Mayor Roe expressed his appreciation of the work done to-date; and asked that
the public continue to be involved in the process and the direction proposed.
Mayor Roe expressed his support of pursuing the next steps as outlined.
Mr. Brokke encouraged the public
to give him a call if they sought additional information or if they had
questions or comments.
Councilmember Johnson echoed the
comments of Councilmember Willmus; opining that he viewed this as
infrastructure upkeep, and that it was a duty of this City Council to keep that
infrastructure updated; and he considered this to be Phase I of that process.
Councilmember McGehee advised that
her guidance is that she wanted to make sure no stone was left unturned as to
how to make this a community-wide effort; opining that she had a problem with
any additional bonds and debt service. Councilmember McGehee further stated
that she found it disappointing and shocking to see the lack of maintenance
and deterioration of the City’s existing facilities, requiring them to be
reconstructed (e.g. fire stations and warming houses). She stated that in her
opinion this lack of necessary and required ongoing maintenance was wasteful
and shortsighted and was not a good use of public resources. Councilmember
McGehee opined that the City couldn’t pretend that it was living in the Imagine
Roseville 2025 and Parks and Recreation Master Plan dream right now; and advised
that she believed strongly in the constellation concept and system, and found
no fault with the Master Plan whatsoever, but that it was simply necessary to
figure out how to get to where the community wanted to go and how to utilize
its amenities, including the use of volunteers and other options for saving as
much money as possible while making sure the City was on track to service the
community as a whole, not just a few enclaves.
Councilmember Willmus concurred
with some of Councilmember McGehee’s comments as they related to the necessity
of maintaining existing infrastructure.
Mayor Roe, in building on
Councilmember McGehee’s comments, opined that the key was to allow this
proposal to serve as an opportunity to build the community toward the future
and the ongoing investment in these resources that are proposed for upgrading
to get them back on track and set them in place for the future. Mayor Roe
cautioned that it was necessary to not be in the same position in the future,
but to pursue a policy that moved in the right direction, recognizing community
the interest in doing it right.
Councilmember Johnson thanked Mr.
Brokke and staff; and Chair Etten and all citizen volunteers serving in various
capacities throughout this process and moving forward; thanking them for their
time; and opining that this was the type of implementation he anticipated all
along.
Mr. Brokke recognized members of
the audience attending tonight’s meeting from the Parks and Recreation
Commission, the COT’s and other Implementation groups; as well as thanking
staff for their work in this ongoing process.
Chair Etten thanked the City
Council for their ongoing time; and opined that he had a general sense of
support from the City Council to move forward in providing specific details.
Chair Etten recognized the citizens involved in this process and their unique
community-based accomplishments to-date.
Councilmember McGehee thanked the
various citizen volunteer groups for their work; opining that this was an
excellent plan; and beyond, the process used by the Parks and Recreation and
Public Works Departments in citizen participation was more important and
critical in building a warm, inviting community.
b.
City Manager-Recommended 2012/2013 Budget and Capital Spending Plan
City Manager Malinen provided a
summary of the proposed 2012/2013 budget and capital spending plan, as detailed
in two (2) bench handouts, attached hereto and made a part hereto;
providing a first draft summaries for tax-supported and non-tax supported
programs for 2012; and noting that this was the City’s first attempt at a biennial
budget.
A visual presentation was provided
as part of City Manager Malinen’s providing the specifics of staff
recommendations based on City Council direction through their priority setting
process, the general community survey recently completed, and the City
Council’s establishment of a not-to-exceed property tax levy earlier this year,
in addition to the recommendations of the Capital Improvement Needs
Subcommittee; identifying an increase in property taxes of 3.4% to address
those immediate needs. Accordingly, City Manager Malinen advised that he had
asked departments to reduce their operating budgets based on City Council
priorities, resulting in the proposed budget presentation tonight. City
Manager Malinen advised that this budget achieves the direction of the City
Council; however, he noted that it would significantly change existing program
and service levels.
City Manager Malinen advised that
the 2012 budget objectives, as part of the biennial budget for 2012/2013, addressed
long-term funding needs, while preserving flexibility to respond to changing
conditions during that period; with an emphasis on priority-based budgeting and
strengthening funding for capital replacements.
City Manager Malinen summarized
various impacts, including reductions in the tax-supported operating budget; zero
percent COLA; 5% increase in city-share healthcare costs; wage step increases
for eligible employees; and non-personnel costs frozen at 2011 levels;
resulting in the operating budget being reduced by $715,000. Service level
reductions and impacts for tax-supported programs includes reduced police
community relations and lake patrol; reduced street and pathway maintenance; elimination
of the leaf pick-up program; and reductions in recreation programs and
community information services. City Manager Malinen advised that this
reduction would result in an approximate savings of $2 per month for an average
household for tax-supported items, with the median valued home paying
approximately $56/month.
City Manager Malinen advised that
the anticipated 2013 budget impact items would provide a 1% employee COLA; wage
step increases for eligible employees; 5% increase in city-share healthcare
costs; and non-personnel costs increasing by approximately 2%. City Manager
Malinen advised that the 2013 budget would decrease to $18,594,333.
Historical comparisons for the
city and metro-area cities with populations between 25,000 and 45,000 was provided
based on a $235,000 valued home; in addition to 1995-2010 local rate
comparisons.
City Manager Malinen advised that
there was a collective increase in non-tax-supported programs with an operating
budget increased by $1,692,679, covering MSA/street reconstruction projects;
utility infrastructure costs; and anticipated increases in water purchases and
wastewater treatment. City Manager Malinen advised that the 2013 total budget
for non-tax supported programs included increased user fees for water/sewer
customers, and golf course customers, representing an approximately $13
increase for a typical residential customer, or a total of $58 per month.
City Manager Malinen advised that
he would be working with Finance Director Chris Miller in the next few weeks to
further refine and ensure the accuracy of the program allocations. Mr. Malinen
noted the need for further assessment and refinement of funding allocations for
specific programs, new contractual obligations and energy-related costs. Mr.
Malinen noted that the fire station and park system capital needs remain
unfunded at this time in the recommended budget.
City Manager Malinen advised that
it was his hope in this budget and City Council direction, that a new normal
would be created, or a place from which to move; one that would finally address
future concerns about capital/asset replacement, and only require normal
increases for healthcare and inflationary costs and not requiring continued
reduction in the City’s operating budget, but just an adjustment to revenue to
maintain the level of services that the City Council established.
Mayor Roe questioned the inclusion
or lack thereof of additional capital set aside funds in the 2012 and 2013
tax-supported budgets; and previous City Council direction that the 2013 budget
not increase over the 2012; and noted the Council’s prerogative to revise
levels of services or programs.
Councilmember Willmus asked that
the next spreadsheet include the 2012/2013 cycles in neighboring columns for a
better understanding of how the numbers were reflected each year and comparatively.
Mayor Roe noted that previous
Council direction was for the eventual budget documentation to provide a three
(3) year history.
City Manager Malinen concurred,
noting that this first attempt was to focus on the 2012 budget immediately
before the City Council and was meant to provide a broad summary and program
budgets as requested, including personnel, capital and supply costs for program
comparisons.
Councilmember Johnson noted his appreciation
of having an understanding of impacts to personnel; opining that he didn’t take
the proposed reduction in staff of three (3) FTE’s lightly; and asked that a
more defined understanding of where those impacts were at would be preferred
sooner than later.
While not going into specifics,
City Manager Malinen noted that the four (4) largest personnel budgets were
Police, Fire, Public Works, and Parks and Recreation; and further noted that
the Fire Department was going through a significant reorganization, and had
already been reduced by one (1) position; thus leaving the other three (3)
departments.
Councilmember McGehee questioned
the increased costs for dispatch services; with City Manager Malinen advising
that those services were contracted with Ramsey County and were based on a
formula based on the number of calls for service to all users in most suburban
Ramsey County and other cities served by the Ramsey County dispatch service.
Councilmember McGehee asked that
additional information be provided on the makeup of those calls, whether
residential or business; and whether cost increases were spread equitably over
all of Ramsey County or prorated accordingly.
Mayor Roe asked Finance Director
Miller to research cost increases and impacts on other Ramsey County
communities to determine if the City of Roseville was getting a larger increase
than other north suburban communities.
Councilmember McGehee requested
that the research include a breakdown of residential and commercial calls.
Related to equipment maintenance
increases indicated for the Parks and Recreation Department, Finance Director
Miller advised that this summary was a quick base line look at programs across
the board; however, he noted that there was further refinement of those
calculations, as noted by City Manager Malinen, with manual adjustments
required, creating changes to many of those numbers, not for divisions, but for
individual programs.
Mayor Roe noted that a more
detailed report would be forthcoming in several weeks.
Councilmember McGehee requested
that future reports be provided in advance of the meeting, allowing for more
thorough review.
Councilmember Willmus concurred
with Councilmember Johnson’s comments regarding his not taking lightly the
reduction of staff by three (3) FTE’s as part of this recommended budget; and
in fairness to the city Council and staff as budget discussions continued,
asked that a five (5) year historical background by department be provided on
steps taken to reorganize their departments. Councilmember Willmus opined
that, just because a department’s budget was larger than others in the City, it
didn’t necessarily mean that it needed further reorganization or further
reductions; and asked that there be additional room in the budget to look at
those things as well.
Councilmember McGehee advocated
for additional shared-resource options.
Mayor Roe noted that the North
Suburban Mayors and City Manager meeting held earlier today had been focused on
shared resources, addressing large, infrequently-used items that may be shared
among cities to address common capital improvement functions and lacking funds.
Councilmember Willmus asked that
staff provide tonight’s Power Point presentation on the City’s website; with
Mayor Roe concurring, asking that corrections and be made to the presentation
first; and further requested that the summary reports, once refined, also be
included on the website for public consumption.
14.
Public Hearings
15.
Business Items (Action Items)
a.
Consider City Abatement for Unresolved Violations of City Code at
397 Brooks
Permit Coordinator Don Munson
reviewed violations at this single-family detached home located at 397 Brooks
Avenue W; currently owned by William Acree; with the complaint submitted by a
neighbor.
Mr. Munson provided an update,
including pictures, on this violation, consisting of open storage of junk and
debris (a violation of City Code, Sections 407.02D and 407.03H); with abatement
costs for removal of junk and debris (e.g. fence sections; empty pails; broken
chairs) estimated at approximately $500.00. Mr. Munson advised that staff was
not requesting that all items be removed, as some of the items were allowed
under City Code. Mr. Munson advised that in his phone conversations with the
owner, who was unable to attend tonight’s meeting, the owner had expressed his
willingness to complete the work as indicated. Therefore, Mr. Munson
recommended proceeding with the abatement, but amending it to allow the owner
one more week to complete the work on his own.
Councilmember McGehee opined that
staff should refrain from characterizing a yard as cluttered; and many people
having pools in their back yards, had similar equipment; and suggested that
staff be cautious in their language when describing someone else’s property.
Johnson moved, McGehee seconded, authorization
to the Community Development staff to abate the public nuisance violations at
397 Brooks Avenue West by hiring general contractors to remove and dispose of
the junk and debris at an estimated cost of $500.00, if the owner does
not complete the work by July 18, 2011; with actual abatement and
administrative costs billed to the property owner; and if not paid, staff is directed
to recover costs as specified in City Code, Section 407.07B.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
b.
Consider City Abatement for Unresolved Violations of City Code at
397 Highway 36 W
Permit Coordinator Don Munson
reviewed violations at this single-family detached home located at 397 Highway
36 West; currently owned by Mr. and Mrs. Campa.
Mr. Munson provided an update,
including pictures, on this violation, consisting of a Redwood fence needing
repair and outside storage of junk, debris, and brush (a violation of City
Code, Sections 407.02J, 307.02D, and 407.03H); with abatement costs for
building maintenance (repair Redwood fence); and removal of junk, debris and
brush estimated at approximately $800.00.
Mr. Munson advised that the owner
had recently made much progress in resolving the violations, including repair
and section replacement on the fence and removal of some of the debris. Mr.
Munson advised that remaining items included dead tree stumps/logs; two (2)
utility trailers on-site filled with debris and currently covered with tarps;
as well as additional fence sections needing removal. Therefore, similar to
the previous case, Mr. Munson recommended a delay until July 18, 2011 for
performing the abatement; and a revised cost for the remaining items reduced to
$500.00
Mr. Munson noted that the owner
was present at tonight’s meeting.
Jesus Romero
Mr. Romero advised that he owned
the property with his broth; and noted that they had almost completed the
nuisance items. Mr. Romero advised that both he and his brother were both so
busy working jobs; and provided a status update on the trailers, one of which
was broken and now had been repaired last weekend; and advised that it was
their intent to complete the work. Mr. Romero noted that this had been a
learning experience for them; and assured Councilmembers that they would be
more diligent in the future in keeping up their property.
Mayor Roe thanked Mr. Romero for
his attendance and comments; and complimented he and his brother on the
progress to-date; and the City’s appreciation that they intended to complete
the work.
Councilmember Johnson, in an
effort to ensure that Mr. Romero understood the process and the motion he
proposed to pursue as a formality to ensure the work was completed to ensure
that the high standards of the community were preserved. Councilmember Johnson
expressed his assurance that Mr. Romero would be true to his word; and thanked
him for the work accomplished so far.
Johnson moved, McGehee seconded,
authorization to the Community Development staff to abate the remaining public
nuisance violations at 397 Highway 36 West by hiring general contractors to complete
any remaining violations on the site, including removal of dead tree
stumps/logs; removal or relocation of two (2) utility trailers on site
currently filled with debris and covered by tarps; and removal of additional
fence sections; if not completed by the property owner by July 18,
2011; with abatement costs estimated at approximately $500.00;
with actual abatement and administrative costs billed to the property owner;
and if not paid, staff is directed to recover costs as specified in City Code,
Section 407.07B.
Mayor Roe reiterated the abatement
process that would proceed if the property owners did not complete the work.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
c.
Consider City Abatement for Unresolved Violations of City Code at
590 Highway 36
Permit Coordinator Don Munson
reviewed violations at this single-family detached home located at 590 Highway
36 W; currently owned by Robert Ethan, with the home formerly in foreclosure
but current status unknown. Mr. Munson advised that Mr. Ethen was present at
tonight’s meeting.
Mr. Munson provided an update,
including pictures, on this violation, originally consisting of numerous house
maintenance issues, outside storage of junk, debris and brush, and an unlicensed
vehicle in the driveway (violation of City Code, Sections 407.02J and K,
407.02D, 407.03H, and 407.02.O); with total abatement costs originally
estimated at approximately $5,200.00 (building maintenance – repair and paint
outside staircase, window trim and doors, siding and shed) at $4,500.00;
removal of junk and debris at $700.00; and impounding the vehicle at no cost.
Mr. Munson’s update advised that
the unlicensed vehicle and some junk/debris had been removed to-date, including
some boards and other items previously located to the side of the shed. Mr.
Munson advised that remaining violations included two (2) large piles of dead
brush in the yard; a television in the driveway; a deteriorated shed needing
repair; and remaining maintenance issues, including peeling paint on exposed
wood surfaces of doors and windows, two (2) dormers, and corner pieces needing
repair and paint; and the unsafe exterior side stairway. Mr. Munson
specified that remaining violations under the recommended abatement included
the repair/painting of the outside staircase; repair and painting of the shed;
repair and painting of exposed window and door frames, the garage doors, two
(2) dormers; and removal of two (2) piles of dead brush at a reduced estimated
cost of $3,000.
Mr. Munson advised that he had
spoken with Mr. Ethen earlier today, and he was requesting more time. If the
Council approved the abatement with additional time allowed, Mr. Munson asked
that a specific deadline be applied. Mr. Munson noted that, at their February
14, 2011 Public Hearing, the City Council delayed action on this abatement
request for 120 days (until June 14) in order to allow the property owner more
time to correct violations. Mr. Munson advised that a re-inspection of the
property by staff on June 17, 2011 revealed that the corrections remained
incomplete.
Councilmember Johnson thanked Mr.
Ethen for attending tonight’s meeting; and expressed his curiosity in how much
time he needed to finish the remaining work.
Rob Ethen
Mr. Ethen provided a bench handout
dated July 11, 2011 from Mr. Ethen, attached hereto and made a part
hereof, outlining background information and a timeline of events from
his perspective to-date, and transcripts of voice mails from Mr. Munson; which
he proceeded to read into the record. In his notes, Mr. Ethen opined that he
did not receive the promised volunteer community assistance from staff as
promised in February; and asked that therefore, the City Council not provide
any specific timetable in order to allow him to find additional financial and
manpower resources on his own.
Councilmember Johnson noted that,
on February 14, 2011, the City Council allowed Mr. Ethen the full 120 days to
take care of the issues; and questioned what he had accomplished during that
time.
Apologizing for not having any
pictures available for his presentation, Mr. Ethen opined that the exterior
stairway was the primary issues; and everything else was being taken care of,
with him currently scraping areas in preparation for repainting.
Councilmember Johnson questioned
if Mr. Ethen had attempted to contact Mr. Munson, since he alleged that staff
didn’t follow-up with him; or questioned if he had let it slide. Councilmember
Johnson opined that it was clear that Mr. Ethen had not met his commitment to
the City Council in providing him the 120 days; and noted his observations with
the remaining property issues, including the dangerous exterior stairway, as
well as the painting required on the soffits and doors; and questioned whether
the television was still sitting in the driveway.
Mr. Ethen advise that the
television had been set aside to make room for the garage; and advised that the
other work was in progress, but was delayed due to his lack of financial
resources.
Councilmember Johnson recognized
Mr. Ethen’s financial difficulties; however, he questioned if Mr. Ethen
understood the property tax assessment, opining that it may be a more
convenient solution for Mr. Ethen since he was having those financial difficulties.
Mr. Ethen responded that he was
attempting to accomplish the work with current resources.
Councilmember Willmus opined that
it may make more sense for Mr. Ethen to allow the City to abate the violations,
rather than attempting to accomplish them himself; allowing for professionals
to do the work, and pay for that abatement cost over time, no different than
working through one of the loan programs referenced by Mr. Ethen in his written
comments.
Mayor Roe noted that there was
also a limit on those available loan programs and dollar amounts.
Councilmember Johnson concurred
that the abatement sounded like the best option for Mr. Ethen.
Mayor Roe reviewed the abatement
process, suggesting that Mr. Ethen may want to seriously consider a voluntary
abatement, and further reviewed that assessment process through Ramsey County
property taxes; noting that may be some deferral available through Ramsey
County on those taxes, but expressed his uncertainty specific to assessments.
At the request of Councilmember
McGehee, Councilmember Johnson advised that the assessment would be prorated
over five years; and clarified that the assessment estimate had been reduced to
$3,000.00 based on the work completed to-date.
Councilmember McGehee opined that
it may be less expensive to remove the exterior stairs than to rebuild them;
and questioned if this was amenable to Mr. Ethen.
Mr. Ethen responded that this
would be a lower cost option; and advised that he was considering demolishing
the stair and constructing a small balcony; however, at this time finances prevented
him taking on any additional costs, even if spread over five (5) years. Mr.
Ethen opined that the most effective option would be demolition; and advised
that he was seeking volunteers. Mr. Ethen advised that it was his
understanding at the February meeting that there were volunteer groups
available to help with scraping and painting; however, he noted that lacking
that assistance, he was accomplishing the task on his own.
Councilmember McGehee opined that
from the looks of the shed, it would be more cost effective to demolish it; and
suggested that Mr. Ethen talk with staff and get the previous property owners’
contact information to provide him with assistance at a reasonable rate, since
that appeared to be their line of work.
Mr. Ethan opined that the 120 days
did not allow for exterior painting to be completed since February; and further
opined that the other primary issue for demolition could be done if a cost effective
option was found. Mr. Ethan expressed his confidence that volunteer groups are
available, even if he had not received any information to-date as previously
promised.
Mr. Munson clarified that staff
did provide the information on available groups for Mr. Ethan to contact, even
though the mailed information was apparently not received by Mr. Ethan, it was
provided in person at the counter when he came in to pick it up.
Mayor Roe noted that staff had
undertaken efforts to get the information to Mr. Ethen, whether he received it
or not.
Councilmember Willmus noted that
the City Council’s rationale in allowing Mr. Ethen the 120 days in February was
based on weather delays, and considering that the 120 days would be adequate
time over the spring and summer. However, Councilmember Willmus noted that it
was now mid-July and past the extension date; causing him to lean toward
abatement with no further extension.
Discussion ensued among
Councilmembers on how to proceed; whether to separate the exterior stairway
from painting; need for staff review of any other access to the upstairs in
addition to the exterior stairway before determining if a simple demolition was
sufficient without replacement; and staff’s estimate for a possible reduction
in the estimated work remaining to $2,000.00 rather than $3,000.00 as
previously revised from the original estimate.
Mr. Ethen expressed his preference
for a lower cost option than the proposed assessment through abatement, while
not being opposed to the abatement if necessary. Mr. Ethen reiterated his
difficult financial plight, even though the home was fairly valuable. As a
long-term family resident of Roseville, Mr. Ethen expressed his concern in
keeping the home in his family; and expressed his interested in pursuing
resolution of the violations, depending on the availability of volunteers to
reduce his costs. Mr. Ethen asked that he be allowed time to come up with estimates
to accomplish that, at his time and expense.
Councilmember McGehee expressed
her personal willingness to give Mr. Ethen until next Monday to prove to the
City Council that he has things lined up and a date certain for accomplishment.
Barring that, Councilmember McGehee spoke in support of the abatement process,
understanding the gravity of Mr. Ethen’s financial situation.
Mr. Munson noted that once staff
obtained estimates for the work, it would provide additional time for Mr.
Ethen.
Councilmember Johnson opined that
he was not willing to be any more lenient than July 18, 2011.
Johnson moved, Willmus seconded,
authorization to the Community Development staff to abate the REMAINING public
nuisance violations at 590 Highway 36 W by hiring general contractors to complete
any remaining violations, including the repair/painting of the outside
staircase; repair and painting of the shed; repair and painting of exposed
window and door frames, the garage doors, two (2) dormers; and removal of two
(2) piles of dead brush at a reduced estimated cost of $3,000.00; if not
completed by the property owner by July 18, 2011; with actual abatement
and administrative costs billed to the property owner; and if not paid, staff
is directed to recover costs as specified in City Code, Section 407.07B.
Councilmember McGehee offered a
friendly amendment addressing removal of the stairway and fence by Mr. Ethen to
the satisfaction of the City’s Code Enforcement staff. Failing a second,
Councilmember McGehee withdrew the friendly amendment.
At the request of Councilmember Johnson,
Mr. Munson advised that while staff would prefer to have the property owner
complete the work, the abatement process if implemented by staff would take
approximately one (1) month to accomplish.
Mayor Roe noted that this could
essentially be accomplished through a one –week allowance to July 18, 2012,
consistent with previous extensions granted tonight for similar abatement
violations.
Mr. Ethen committed to accomplish
as much work as possible; and to be billed for any remaining work through the
abatement process; and opined that the motion as proposed by Councilmembers
Johnson and Willmus provided for a reasonable expectation to accomplish the
remaining work.
City Manager Malinen noted that
August 8, 2011 was four (4) weeks from tonight.
Mayor Roe, and Councilmember
Johnson sought assurance that Mr. Ethen understood that if the work was not
completed by Mr. Ethen by July 18, 2011, the City would proceed with the
abatement process, still providing Mr. Ethen with another three (3) weeks to
accomplish as much work as possible, thereby reducing the total assessment on
his property.
Mr. Ethen expressed his
understanding of the process and timeframe.
Councilmember McGehee advised Mr.
Ethen that the volunteers would not just appear; and that it was Mr. Ethen’s
responsibility to find them within the next four (4) weeks.
Mr. Ethen expressed his
recognition of that responsibility.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.
16.
Business Items – Presentations/Discussions
a.
Discuss Long Range Planning
Mayor Roe sought concurrence from
Councilmember McGehee that the proposed outline was acceptable and addressed
her intent.
Councilmember McGehee opined that
it was important and this was a good place to start.
In order to provide more
specificity on the topic, Mayor Roe noted that the long-range planning was
intended to relate to the development of the community and growth of its tax
base to reach its identified goals.
Councilmember Johnson opined that
it was a great concept, and expressed his interest in upcoming discussions;
further opining that the outline as presented provided a good foundation for
those discussions.
Councilmember Willmus concurred
with Councilmember Johnsons’ comments; and as the meeting came to fruition,
advised that he would have some questions specific to certain areas of the
outline; however, overall he opined that it was a good starting point.
Mayor Roe sought individual
Councilmember input in further refining the outline; and sought staff comment
on whether, given staff’s current workload, they were able to provide
sufficient information as noted in the outline, or if further revisions were
indicated.
City Manager Malinen suggested a
delay in scheduling this discussion in order to allow staff to pull together
historical trends and data; background information on EDA’s, etc.; however, he advised
that there was nothing outside staff’s ability to generation, given sufficient
time to do so.
Mayor Roe asked that staff report
back to the City Council on their proposed timeframe.
City Manager Malinen advised that
staff should be able to provide that proposed timeframe by the City Council’s
next meeting.
Councilmember McGehee expressed
appreciation that staff would be able to provide the background materials,
opining that the first section would serve to be educational for the City
Council and public.
Councilmember Willmus noted his
complicated schedule over the remainder of the summer months in scheduling
additional meetings.
Mayor Roe advised that schedules could be coordinated with staff once staff provides
a report back to the City Council that would provide their analysis of a general
timeframe for a future meeting specific to long-range planning.
b.
Summary of Conclusions of City Manager Performance Evaluation
as required by
Open Meeting Law (13D.05, subd. 3.a)
Mayor Roe read a
summary of the Closed Executive Session held on July 8, 2011 to evaluate the
City Manager’s performance. Mayor Roe advised that this provided an
opportunity for a mid-year check-in, since there were two (2) new Councilmembers;
and an opportunity to finalize 2011 goals to allow time prior to City Manager
Malinen’s year-end formal review to reflect on those goals. With the
concurrence of Councilmembers, Mayor Roe advised that the City Manager’s current
job performance and guidance to finalize 2011 goals would be presented for
approval shortly; and thanked City Manager Malinen for his job performance;
with no further action indicated at this time.
17.
City Manager Future Agenda Review
City Manager Malinen reviewed
upcoming agenda items.
City Manager Malinen advised that
consideration was being given to cancelling the August 15, 2011 regular City
Council meeting due to a lack of quorum; but that formal action would follow as
indicated.
Mayor Roe noted that an item on the
July 18, 2011 meeting agenda should include his reappointment of an HRA
Commissioner whose term expired in September; and requirements for 60-day
notice before expiration as to whether that reappointment would occur. Mayor
Roe advised that he would contact the HRA Commissioner to determine their
interest in reappointment.
18.
Councilmember-Initiated Items for Future Meetings
a.
Resolution of Opposition to Half-Cent Sales Tax in Ramsey County
for Vikings Stadium
Request of Councilmember
McGehee
For information purposes, three
(3) bench handouts were provided related to this subject, attached hereto
and made a part hereof; and consisting of an e-mail from Ramsey County
Commissioner Tony Bennett dated July 8, 2011 providing a fact sheet v myth
regarding the Ramsey County/Vikings Stadium Project and proposed Arden Hills
location on the former TCAAP site, as well as a draft resolution of support for
the project; e-mail comments from Vivek Iyer, 1620 Highway 36 W expressing
vehement opposition to the proposed Vikings stadium sales tax increase; and
e-mail comments from Janet Perry Ken Stephens in opposition to increasing
Ramsey County sales tax to help fund a new stadium.
Councilmember McGehee advised that
she was not taking a position one way or the other; but simply suggesting it
should be discussed by the City Council.
Councilmember Willmus expressed
his concern in discussing this issue when the legislature has yet to take
action; negating the need for the City Council to take a position one way or
another.
Mayor Roe suggested that each of
these things be included in next week’s discussion.
At the request of Councilmember McGehee,
Councilmember Johnson advised that the pending Shared Services Report for the
Fire Department would include various and specific options.
16. Adjourn
Johnson moved, Willmus seconded,
adjournment of the meeting at approximately 8:47 pm.
Roll Call
Ayes: Willmus; McGehee;
Johnson; and Roe.
Nays: None.