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City Council

City Council Meeting Minutes

February 13, 2012


1.         Roll Call

Mayor Roe called to order the Roseville City Council regular meeting at approximately 6:00 pm and welcomed everyone. (Voting and Seating Order for February: Johnson; Pust; McGehee; Willmus; and Roe).  City Attorney Mark Gaughan was also present.


Mayor Roe noted that Councilmember Johnson had advised that he would unable to attend tonight’s meeting due to illness.


2.         Approve Agenda

McGehee moved, Willmus seconded approval of the agenda was approved as presented.


                                    Roll Call

               Ayes: Pust; McGehee; Willmus; and Roe.

               Nays: None.


3.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items.  No one appeared to speak at this time.


4.         Council Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA) Report

          Mayor Roe encouraged Roseville citizens to sign up by contacting or visiting City Hall or via the website to apply for vacancies on various citizen advisory commissions by the deadline of February 29, 2012 at 4:30 pm.  Mayor Roe noted that vacancies existed on the Ethics, Parks and Recreation, Planning, and Police & Civil Service Commissions.


          Mayor Roe announced the upcoming Roseville University, with sessions scheduled to begin on Thursday, April 12, 2012.  Mayor Roe advised that this seven (7) week free course (registration required) provided a fun, interactive and informative way for citizens to receive a first-hand look at City operations and departments, and encouraged sign up at City Hall or via the City’s website.


          Councilmember Pust advised that she and Public Works Director Duane Schwartz had attended a meeting where readiness criteria was addressed through the Arterial Transitway Corridors Study of ten (10) different corridors in the metropolitan area being considered for rapid transit bus stops, including one for the Snelling Avenue corridor that ranks in the top two in the priority, and would definitely be of great benefit to Roseville and this area.


          Mr. Schwartz advised that the priority ranking is scored on highest ridership and potential for providing the greatest benefit to the metropolitan area.  Mr. Schwartz noted that, at the request of the City Council, the group was willing to make a presentation to the City Council, and further noted that transportation was ranked high on the City Council’s list of goals for the community.  Mr. Schwartz advised that funding for improved service was pending funding; however, he noted that part of the rationale in increasing service along these corridors was to better improve service and ridership on the Central Corridor Light Rail Line.


Councilmember Pust advised that the group was hoping for a federal grant to jumpstart the funding in an effort to integrate it with completion of the Central Corridor Light Rail in 2014.


Discussion included length of the proposed line on Snelling with stops anticipated every ½ mile from Rosedale Mall to the Minneapolis/St. Paul Airport and crossing the Central Corridor Light Rail; increased amenities at stops similar to those on the Light Rail Corridors with boarding platforms; decreased time at stops with additional access points on express buses, based on current and typical bus routes having significant time spent at stop lights and boarding of passengers; and various models for bus stop amenities depending on available rights-of-way space.


City Manager Malinen expressed enthusiasm from staff’s perspective, and advised that he would attempt to arrange for a presentation for a future City Council meeting.


Mayor Roe suggested that the City Council consider a letter or support or a resolution of support to further emphasize the City of Roseville’s strong enthusiasm.


Councilmember Pust suggested that the City of Roseville take a leadership role and invite City Council’s from other communities along the corridor to show regional support and for one presentation to all stakeholders.


Councilmember Pust announced the annual Living Smarter Roseville Home and Garden Fair coming up on Saturday, February 18, 2012, and encouraged citizens to attend this family event to visit sponsors and vendors at the event.


Mayor Roe noted one of the workshops was a presentation on how to make your home more accessible for an aging population.


Councilmembers McGehee and Pust noted that Sen. John Marty would be at the Roseville Branch of the Ramsey County Library on Saturday, February 18, 2012, at 10:00 am hosting a presentation on the State of Minnesota’s tax structure.


Mayor Roe, on a related note, noted the fiscal disparities study at the legislature, and support of other metropolitan governments and agencies in looking at reallocating taxes for economic development tools. 


Mayor Roe noted the proposed MNPass lane being considered for I-35E from St. Paul to Little Canada that would have significant impacts and benefits for Roseville residents commuting to St. Paul.  Mayor Roe noted that past studies had found that people tended to use mass transit more frequently when that transit was reliable and convenient options available, which made the proposed express plans bode well for increasing that ridership.


5.         Recognitions, Donations, Communications


6.         Approve Minutes

Comments and corrections to draft minutes had been submitted by the City Council prior to tonight’s meeting and those revisions were incorporated into the draft presented in the Council packet.


a.            Approve Minutes of January 23, 2012 Meeting

Pust moved, Willmus seconded, approval of the minutes of the January 23, 2012 meeting as amended.



·         Page 17, line 34 (McGehee)

Correct “AAAA” rating to “AAA”

·         Page 22, Line 25(McGehee)

                         Change “recommendations” to “policies.”


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

         Nays: None. 


b.            Approve Minutes of January 30, 2012 Strategic Planning Meeting

McGehee moved, Willmus seconded, approval of the minutes of the January 30, 2012 Strategic Planning meeting as presented.


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

         Nays: None. 


7.            Approve Consent Agenda

There were no changes to the Consent Agenda.  At the request of Mayor Roe, City Manager Bill Malinen briefly reviewed those items being considered under the Consent Agenda.


a.            Approve Payments

McGehee moved, Willmus seconded, approval of the following claims and payments as presented.    

ACH Payments


65178 – 65366





                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


b.            Approve Business Licenses

          McGehee moved, Willmus seconded, approval of business license applications for the period of one (1) year, for the following applicants:



Type of License

Parkview Center School; 701 West County Road B


Gambling Permit

International Paper; 2425 Terminal Road

Recycling Hauler

Lina Ilk at D. D. Styles; 2216 West County Road D

Massage Therapist

Church of Corpus Christi; 2131 Fairview Avenue N

Temporary On-Sale

Liquor License

Friends of the Ramsey County Libraries at Ramsey County Library; 2180 North Hamline Avenue

Temporary On-Sale

Liquor License


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None.


c.            Approve General Purchases and Sale of Surplus Items Exceeding $5,000

McGehee moved, Willmus seconded, approval of the submitted list of general purchases and contracts for services presented in detail on the Request for Council Action (RCA) dated February 13, 2012.


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


McGehee moved, Willmus seconded, approval of the submitted list of surplus items to be traded in on replacement items or sold at public auction or through a bid process as follows:



Item / Description


2003 Chevrolet Pick-up


1996 Dodge with Plow


2002 Pick-up with Plow





                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


d.            Establish a Public Hearing on February 27, 2012 regarding the Lake Owasso Safe Boating Association’s Request for Placement of Water Ski Course and Jump

McGehee moved, Willmus seconded, establishing a public hearing for the City Council meeting of February 27, 2012 to provide for public comment regarding placement of a water ski course and jump on Lake Owasso for the 2012 season.


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


e.            Adopt a Resolution to Approve 2012 Apportionment of Assessments

McGehee moved, Willmus seconded, adoption of Resolution No. 10968 (Attachment A) entitled, “Resolution Relating to Apportionment of Assessments for the Year 2012.”

                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


f.             Receive City Attorney Evaluation Report

McGehee moved, Willmus seconded, accepted the City Manager’s Evaluation Report for Civil and Prosecuting City Attorney Services.


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


g.            Authorize Fire Department to Utilize Reserve Funds for Payment of Demolition Costs, Phase I and Phase II Planning Services

McGehee moved, Willmus seconded, authorizing the Fire Department to utilize Building Replacement Funds for the payment of demolition costs, and Phase I and Phase II planning services in the event that litigation pertaining to the issuance of bonds should delay or prohibit the Fire Department’s ability to use bond funds to make payment.

                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


h.            Accept and Recognize General Donations to the City of Roseville

McGehee moved, Willmus seconded, authorizing acceptance and recognition of general donations to the City of Roseville as detailed in the RCA dated February 13, 2012.

                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


8.         Consider Items Removed from Consent


12.         General Ordinances for Adoption


a.            Adopt an Ordinance Amending City Code, Chapter 306: Cigarette and Tobacco Products

Finance Director Chris Miller briefly reviewed the request as detailed in the RCA dated February 13, 2012.  Mr. Miller advised that the basic changes were in defining “tobacco products” in line 121, and adding that indoor smoking was prohibited (line 125) to prohibit hookah lounges or bars and related activities to take place in Roseville as previously discussed and approved by the City Council.


Discussion included the clarification and confirmation by Mr. Miller and City Attorney Mark Gaughan related to the reformatting of this ordinance to add the new section and renumbering existing sections, with previous strike-out language previously provided to the City Council at their January 23, 2012 meeting; ad compliance check processes in place similar to those for alcohol compliance.


Mayor Roe noted a grammatical correction on lines 135-137, to read: “It shall be unlawful to light, inhale, exhale or any combination thereof…” correcting the tense.


Willmus moved, McGehee seconded, enactment of Ordinance No. 1424 (Attachment A) , “An Ordinance Amending Title 3, Section 306.01; Re-designating Existing Sections 306.05, 306.06, and 306.07 as Sections 306.06, 306.07 and 306.08 respectively; and adding a new Section 306.05 relating to Tobacco Products;” as grammatically amended.


For the benefit of the public, Mayor Roe briefly reviewed the intent of the proposed ordinance revision; and intent of the City Council primarily to not facilitate hookah bars and retail establishments in the City of Roseville.


                                 Roll Call

         Ayes: Pust; McGehee; Willmus; and Roe.

            Nays: None. 


13.         Presentations


a.            Receive Roseville Area Schools Report by Superintendent Dr. John Thein and School Board Chairperson Kitty Gogins


District No. 623 School Board Chairperson Kitty Gogins

Superintendent Dr. John Thein had yet to arrive, and Chair Gogins started the presentation by sharing Roseville Area Schools Mission Statement and Core Purpose of I. S. D. 623 based on its 2015 strategic roadmap developed two years ago and incorporating community, leadership, equity, achievement and resources; and the values of equity, responsibility, integrity, respect, compassion, commitment, sense of belonging, and curiosity. 


Ms. Gogins highlighted the vision cards used to track performance for each strategic direction by monitoring which areas are proficient and those needing additional attention to achieve key goals to measure annual academic growth for students.  Ms. Gogins noted the racial disparity evident in reading and math proficiency, advising that it was state-wide and not Roseville-specific.  Ms. Gogins further reviewed how that disparity was being addressed, including one-on-one work by mentors with students.


Ms. Gogins touched upon the nine (9) comparative benchmark districts similar to the Roseville District and rankings in state-wide testing.


Ms. Gogins announced that U.S. News had recently honored Roseville Area High School with its silver award as one of the best high schools in America, one of only 463 silver award winners and one of 11 within the State of MN among 22,000 high schools rated nationwide. 


Ms. Gogins addressed the District’s favorable composite ACT score of twenty-four (24) with 36% of the District’s graduating seniors passing at least one (1) AP test.  Ms. Gogins advised that ACT testing was another area of focus at the middle school level to encourage students as they moved into high school.


Regarding updated demographics, Ms. Gogins advised that the District had experienced accelerated enrollment growth over the last two (2) years at 5%; and that the diversity continues to increase while the number of white students continued to decrease, with Asian, Black, Hispanic demographics increasing, with a 24% increase in students of color, consistent for several years, and making up 43% of the student population.  While 57% of the student population is white, Ms. Gogins advised that a quarter of the District’s students speak a language other than English at home, representing fifty-six (56) other languages, 1,650 students out of 6,770 total students; and 1,018 English Language Lerner students served by the District.  Ms. Gogins noted that the District continued to see significant success in improving language skills and vocabulary levels; however, she noted that it did provide ongoing challenges.  Ms. Gogins advised that those students were incredibly motivated, but had a lot to overcome.


Ms. Gogins addressed increases in students receiving reduced or free lunches and impacts to funding for that program.


Dr. Thein arrived at this time, approximately 6:50 p.m.; and publically acknowledged the City’s staff in all departments, as well as the City Council, for their kindness, professionalism and great service in partnership with the District.  Dr. Thein provided a hard copy of Chair Gogins’ presentation as a bench handout, attached hereto and made a part hereof.


At the request of Councilmember Pust, Dr. Thein addressed the District’s newest adventure: Dual Language Immersion program as another option for community families with half native language and halve English speaking students in one class, starting with Spanish students.  Dr. Thein advised that the rationale for the program was to address population shifts and equity issues in serving all under-served families in the District from Kindergarten through pre-middle school students.


Discussion among Dr. Thein, Chair Gogins, and Councilmembers included growth sustainability and how single-family or starter housing availability impacted that growth; the fascinating richness of immigrant families and cultures and dedication of those families to education; open enroll, the lottery system for enrollment, and economic impacts; balance, fairness and equity of the lottery system based on state standards; and waiting lists for such programs.


Additional discussion included early childhood education options; challenges in serving children with special needs (e.g. autism), with 12% special education children at the current time, but their needs being more severe while at the same time facing program funding reductions draining other resources; and scholarships for all-day kindergarten students for those income-qualifying families, and enhanced school readiness programs to prepare those students before they reach kindergarten.


Further discussion included successes through the Reading Recovery Program, as well as the Rotary-sponsored Read America Program; and the need for additional community volunteers for those types of mentoring programs to reach those children by third grade. 


Dr. Thein expressed the District’s appreciation of the partnerships that had been developed, and ongoing support of the community and parents in the success of such programs.


Chair Gogins encouraged interested volunteers to contact the District Center if interested to engage in those programs.


Dr. Thein noted that Mounds View School District No. 621 had also been a recipient of a silver medal; noting that the Roseville City Council represented three (3) of the eleven (11) silver medal schools in MN.


Mayor Roe also noted the Scholarships for ACT at the District No. 621 and their higher achievement rates; and thanked both School Districts for their partnership.  Mayor Roe offered the City Council’s support of partnership opportunities with the Districts.


14.         Public Hearings


15.         Business Items (Action Items)


a.            Approve Plans for County Road C-2 Construction Project

City Engineer Debra Bloom presented plans for the upcoming County Road C-2 Construction Project authorized by the City Council in the fall of 2011; and provided background information and research to-date on sanitary sewer, water main, and storm sewer facilities; and the proposed street construction for the County Road C-2 connection and refined estimates as recommended by staff; all detailed in the Request for Council Action (RCA) dated February 13, 2012. 


Ms. Bloom noted that the proposed water quality improvements would meet requirements of the City of Roseville as well as the Rice Creek Watershed District, and would include several rain gardens, as well as underground infiltration trenches where applicable and where homeowners volunteered for ongoing maintenance. 


Ms. Bloom noted that the total project cost estimate had been refined as detailed in the RCA and reduced from the initial estimate of $972,400.00 to $544,000.00; with the proposed project funded through utility funds and by using Minnesota State Aid (MSA) money.  Ms. Bloom reviewed the proposed schedule, with Plan Approval anticipated in February as part of the 2012 Pavement Management Program (PMP), bid solicitation in March, City Council award in April, and construction beginning in May for eight (8) weeks, depending on weather and in coordination with other projects slated for 2012.


As detailed in the RCA, Ms. Bloom reviewed two pending issues for which staff made a recommendation but sought City Council concurrence: one for a mailbox structure at 1152 County Road C-2, and a fence at 1120 County Road C-2.


Ms. Bloom noted that, even after the January 2012 open house with impacted residents, the project remained a “work in progress” with further refinements pending. 


Councilmember Willmus noted the contact by the Carrier’s regarding restriping the east side of County Road C-2 at Lexington Avenue, and asked that staff further address that issue.


Ms. Bloom advised hat staff would look at it and review turning counts to determine the actual need based on the overall picture; and noted that that section of the roadway was slated for a mill and overlay in 2013; but she would report back to the City Council on whether there was enough room to install that striping as requested.


Councilmember Willmus opined that, if the data supported it, he didn’t think it was necessary to wait for a mill and overlay, noting the stacking issues for traffic on County Road C-2 at Lexington Avenue..


At the request of Councilmember McGehee regarding the fence and mailbox issue, Ms. Bloom verbalized staff’s rationale in their recommendation to avoid setting a precedent for the approximate other thirty (30) such mailbox situations, and based on U.S.P.S. service regulations and safety and liability concerns for vehicles and City snow plows and future costs.  Ms. Bloom asked that the City Council consider the mailbox issue from a policy standpoint, noting that, while this mailbox structure was 7-8 years old, residents didn’t always seek a right-of-way permit before installing such a significant and expensive structure.  Ms. Bloom advised that staff intended to follow-up on the relocation of the fence in question to meet City Code requirements, as well as relocating the shed and other features of the property owner’s backyard, based on compliance issues.


City Attorney Gaughan advised that he was not overly concerned with liability issues for the location of the mailbox structure and potential physical damages, as the City may have immunity from those issues.  Mr. Gaughan advised that, based on his and Ms. Bloom’s review of administrative and state statutes, and a similar ruling by the Commissioner of Transportation on size and materials, those rules would apply to roadways or streets with a 40 mph or greater application, which would not apply in this situation.


Ms. Bloom advised that it was the practice of the City to reinstall, at City standards, whatever they tore out during construction projects; however, since this was a significantly larger and more expensive structure, staff was seeking a policy decision from the City Council, since the mailbox structure did not meet the City’s existing snow and plowing policies.


Councilmember McGehee opined that since this had served as a cul-de-sac to-date and it was the City Council majority’s decision to open County Road C-2, of which she was not supportive, she found no reason not to accommodate this homeowner.  Councilmember McGehee further opined that since the property owners in this area had already been faced with significant impositions, she didn’t think they should be charged additional fees.


Ms. Bloom noted that in her conversations with the homeowner earlier today, the estimates to rebuilt the structure would be reduced from those shown in the RCA to approximately $2,500 - $3,000 to rebuild; however, she emphasized that there would be additional costs to the City as well as the potential to set a precedent for similar enhanced structures needing replaced in the future.


Mayor Roe refocused discussion to the questions of staff versus position statements.


Councilmember McGehee questioned the cost and length of the fence needing replaced; with Ms. Bloom responding that there were no estimates at this time; however, she noted that this was a code enforcement issue identified by staff, since the site triangle didn’t seem to be affected, as noted in the RCA.


Public Works Director Schwartz, related to the mailbox situation and potential liability issues, opined that while there may not be a liability issue for the City if the snow plow hit the mailbox structure, since there were a number of similar structures throughout the community, the City had to-date refused to pay for those upgraded structures since they were built in the City rights-of-way.  Mr. Schwartz noted that this could create a significant cost to the City during a typical winter season if this current practice and policy was to be disregarded.


Councilmember Willmus suggested that staff continue to work with property owners to resolve the issues; and that those issues should be a separate consideration above tonight’s action request authorizing street construction.


Councilmember McGehee questioned the installation of sod rather than prairie grass in infiltration basis, and staff’s rationale; and expressed her preference that staff would not reduce their streetscaping estimates, but includes full funding to increase or enhance other amenities.


Ms. Bloom advised that staff made every attempt to work with property owners on their preferences, since these were located in their front yards.  Based on past experience, Ms. Bloom noted that sod was proven to be as effective as the native plantings.  Ms. Bloom advised that, since last fall, staff had determined that the $20,000 estimated for retaining walls would not be needed; but that additional trees as applicable, and crosswalk amenities remained in place.


At the request of Mayor Roe, Ms. Bloom assured Councilmembers and the public that the streetscape quality would not be downgraded.


At the request of Councilmember McGehee, Ms. Bloom addressed the rationale in designing for colored crosswalks as noted, as well as the midblock colored crosswalk and warning signs at Dellwood for crossing to Cottontail Park, based on standards throughout the community as well as discussions with residents in the area.  Ms. Bloom noted that there were numerous portions of the roadway that would be narrowed, and expressed her interest in seeing how that worked for future operation and improved safety.


Public Comment

Debbie Holmgren, 1152 County Road C-2

Ms. Holmgren, as the property owner of the mailbox structure previously addressed, advised that she and her husband were willing to continue working with staff to resolve the issues.


Allen Carrier, 1040 County Road C-2

Mr. Carrier referenced a previous e-mail to all Councilmembers and responses he’d received from two (2) Councilmembers regarding westbound traffic on County Road C-2 at Lexington Avenue and the need for striping a right-turn lane at that intersection to avoid visibility issues as well as traffic staffing.  Mr. Carrier suggested that a minimal re-adjustment of the middle line and striping a right-turn lane would suffice, as well as moving the north side curbing to allow the right turn, opining that there should be sufficient room.  Mr. Carrier asked that staff incorporate this into their construction plans.


On another note, Mr. Carrier, as a resident at that address since 1973, noted ever-increasing speed on County Road C-2; and asked that staff consider additional stop signs as well as a walking lane to access the overlook or down the trail.  Mr. Carrier emphasized the need to address and reduce speeds on County Road C-2.


Bill Samayou, 2870 Fernwood

Mr. Samayou expressed concerns that Fernwood roadway would be elevated from the current street level, and if so, how much.  Mr. Samayou noted that the rationale to lower the street level had been based on reducing water problems, which it had effectively done; however, if it was now raised, he questioned how it would that impact he Pulte Homes development property owners as well as other properties draining in that area.  Mr. Samayou noted new rock drainage between the properties at 1144 and 1136 County Road C-2, closer to Lexington Avenue, to address major drainage issues, and questioned if that drainage would still be adequate or if additional drainage solutions would need to be addressed further up for the cul-de-sac.


Mr. Samayou also questioned if it was necessary to add a more commercial type of double striped line, or whether a single stripe would suffice.


Mr. Samayou also noted a neighbor next to Cottontail Park who operated a home-based clock business (Mr. Blockman? at 1261) and intermittent parking for his business, and whether by installing parking bays it would interrupt his business.


Suzanne Suncileo, 1221 West County Road C-2

While not wanting to defer this work and face the possibility of future special property assessments to accomplish it, Ms. Suncileo noted that this neighborhood had repeatedly been told by City staff that the work component proposed for Scenario 2 (modify profile between Merrill Sand Griggs Streets) would not be necessary as the recently-installed stop sign at Merrill and County Road C-w would mitigate safety issues.  Ms. Suncileo questioned why the stop sign was not sufficient when they had been told repeatedly that it would be. 


Ms. Suncileo opined that the public notification process was insufficient for residents not attending the open house and being made aware of the Scenario 2 option; however, she noted that it was a huge issue for the entire Merrill neighborhood, and had instigated their neighborhood’s reactivation of their e-mail alert system.


Immediate Staff Responses to Public Comments/Questions

Ms. Bloom attempted to address some of those comments received tonight.  In recognizing that some property owners may have been surprised by the proposed Scenario 2, Ms. Bloom noted that staff was repeatedly told by residents that they didn’t want to be assessed, and once staff put actual dollars and quantities on paper over the last 2-3 weeks, they had found that funding could be addressed to make it easier for residents and for no additional surprises in the future or under a future City Council, thus the rationale for staff’s recommendation at this time and to do the work now.  Ms. Bloom advised that the stop sign was absolutely safe, and with a 30 mph speed, this addressed the visibility issues at the crest of the curve.  While some residents may be surprised by this recommendation, Ms. Bloom advised that staff had processed it as soon as they became aware of the potential situation; and noted that in the long run it saved the City and its constituents money and served the overall community well.  Ms. Bloom advised that it was staff’s intent to honor and fulfill their commitments to residents.


At the request of Mayor Roe, Ms. Bloom advised that the driving factor for recommending the additional $225,000 cost for Scenario 2, even though the recently-installed stop sign addressed the issue, was to promote road efficiencies as standard practice, with staff believing that this was the right time to move ahead with it in conjunction with the larger project and the Pulte Homes development work.  Ms. Bloom noted that this situation had been identified as a deficiency in the City’s roadway system, and supported their recommendation.


With Councilmember Willmus noting that the original reconstruction proposed had considerable disruption to homes and driveways along County Road C-2, Ms. Bloom responded that the proposal was to build a sidewalk, and if another project was done five (5) years down the road, those sidewalks would be torn out, increasing overall costs rather than minimizing those overall costs by doing both components as recommended.


Ms. Bloom addressed the comment requesting a single versus double yellow line by explaining that the double yellow line was for “no passing” designation and would remain as double.


In addressing drainage at Fernwood, Ms. Bloom advised that the new plan design did not raise grades of Fernwood, and assured residents that staff was very aware of the overland drainage provisions, as well as other drainage issues in the neighborhood.  Ms. Bloom advised that staff was continuing to work with property owners, specifically at 1144 that included a curb opening even before the County Road C-2 connection was proposed; as well as installing rain gardens in the area, connecting drain tiles, and addressing back yards and other drainage issues in the area.


Regarding the clock business, Ms. Bloom advised that there would be no restricted parking at that location, but she offered to work with the property owner to ensure that his clock business was not negatively impacted.  To her recollection, Ms. Bloom thought that this property owner had attended the January open house, but advised that she would be in additional contact with him.


Regarding the request to install additional stop signs, Ms. Bloom reviewed the process to initiate that, via e-mail or written request for a traffic study and warrant analysis.  Ms. Bloom noted that, if the request didn’t meet warrants, if often became more of a hazard than a benefit.


Regarding the request for the right-turn lane, Ms. Bloom advised that she would need to research turning counts, and analyze the best approach to resolve that situation; however, she noted that this would be a simple restriping, and could be done in-house outside this plan approval, since this project would be contractor work, not in-house.


Willmus moved, Pust seconded, approval of construction plans for County Road C-2 as presented and detailed in the RCA dated February 13, 2012; restriping on County Road C-2 and other considerations as noted by staff in the RCA.


At the request of Councilmember McGehee for additional clarification, Ms. Bloom advised that staff had indicated to the property owner with the mailbox structure that the existing mailbox would be demolished, and that staff continued to negotiate a cost-share resolution with the property owner on installing another mailbox.  Ms. Bloom advised that, since the existing fence as addressed in the RCA had not been installed in accordance with City Code, staff was recommending that the City would not participate in cost-sharing relocation of the fence.


As a friendly amendment, McGehee moved that, if a charge was made for either, that money would be put into streetscaping amenities.


With Councilmember Willmus, as maker of the motion, not supporting the friendly amendment, and no second to the motion, Mayor Roe declared the motion failed for lack of a second.


Mayor Roe noted that he had not been in the majority supporting the original motion last fall to approve the County Road C-2 connection; however, since it had moved forward, he advised that he would not stand in its way and would support the motion to approve the plans.


Councilmember McGehee noted that she had also voted against the original motion to connect County Road C-2, and would also vote against tonight’s motion to proceed; opining that it was the wrong thing to do.  Councilmember McGehee recognized staff’s work with residents to accommodate their preferences.


                                 Roll Call

         Ayes: Pust; Willmus; and Roe.

            Nays: McGehee.      

            Motion carried.


Mayor Roe recessed the meeting at approximately 8:08 p.m. and reconvened at approximately 8:22 pm in work session format.  Councilmembers Willmus, Pust, McGehee and Mayor Roe were present, as well as Department Heads Chris Miller, Duane Schwartz, Rick Mathwig, Tim O’Neill, Lonnie Brokke, Patrick Trudgeon, and City Manager Malinen.


b.            Discuss Strategic Planning from January 30, 2012 Council Meeting

As a bench handout, attached hereto and made a part hereof, Mayor Roe had prepared a “Revised Attachment A” combining some Community Aspirations, revising the Organizational Mission Statement, and moving goals and strategies in several areas and adding existing work plan items into the mix as edited.  Mayor Roe had noted items brought forward from individual Councilmembers and Department Heads at the January 30, 2012 meeting, as well as those existing work plan items.


Mayor Roe clarified that the purpose of tonight’s work session was not to wordsmith the revised document, but to further refine the document to obtain a focus on particular strategies.


Councilmember McGehee also provided a bench handout, attached hereto and made a part hereof, summarizing the Community Aspirations and Mission Statement, and suggested that this one-page document be used for discussion purposes to achieve long-range planning for staff to incorporate into their work plans that could be reviewed by the City Council in the future.  Councilmember McGehee was not supportive of merging the work plan and strategic plan documents.


Mayor Roe noted that, as an organization, it was trying to achieve community aspirations, and there was a difference in a detailed work plan and a strategic plan, which should come out of tonight’s discussion, whether short- or long-term strategies or broader objectives that tie into the existing work plan.


Councilmember McGehee expressed her preference to talk about those items brought forward from the January 30, 2012 discussion.


Mayor Roe sought consensus of those around the table on whether to use the previous documents from the January 23, 2012 meeting, or the revised version provided as a bench handout, noting there was little difference between the two documents other than organizing bullet points to facilitate discussion.  Mayor Roe noted that many of the items discussed at the January 30th meeting were already listed on last year’s work plan, which should make tonight’s discussion easier.


Councilmember Pust opined that it made sense to combine the discussions of January 30th with the work plan; and advised that her rationale in not combining the two documents was her concern that individuals at the table would simply nod their agreement and not be deliberate in their discussions and subsequent buy-in to the final document.  Councilmember Pust noted the obvious need for the City Council to clearly identify for staff’s benefit those items that the City Council was serious about pursuing or continuing, as well as those that needed to be dropped in the priority list or removed entirely. As Mr. Miller continually observed and reminded Councilmembers, Councilmember Pust noted the need to stop adding things to the list while accomplishing nothing, and the need for the City Council to be more realistic and responsible in their strategies and goals.


Councilmember Pust noted that there were some things on the existing work plan that were completed and needed removal; and others still in process or not yet achieved or attempted.  Councilmember Pust noted that the City Council needed to continually seek community input, but some things were not debatable and simply common sense.  Councilmember Pust noted the need for the City Council to recognize that those items listed as long-term would be addressed by future City Councils; and those goals and strategies could change as future City Councilmembers changed or community needs were revised.  However, Councilmember Pust noted that the Department Heads had the long-term ability to address items now as well as in the future; but as a group the City Council needed to identify their areas of focus in the short-term, since all of the items listed on the work plan could not be realistically accomplished.

By consensus, the revised Attachment A was used for discussion, with Mayor Roe initiating review by category first with items from the January 30th discussion, followed by those items on the existing work plan.


Economically Health with a Stable Tax Base, While Conscious of Impacts to Residential Neighborhoods (pages 3-4)

Mayor Roe noted the related items as noted in his revisions, as well as those already on the work plan.


Discussion items included economic development (lines 67 and 72) and status of that particular strategy based on Community Development Department-specific strategies, and near future development of costs and staffing requirements to achieve outlined strategies and a timeframe for doing so; if and how to allocate resources for short- and long-term opportunities and options; and which options staff thought provided the most impact, while identifying areas from which to allocate funds to achieve those strategies and goals.


Mayor Roe referenced the existing work plan, lines 60-63.


City Manager Malinen referenced line 68, and page 8 of the existing work plan (line 166 and line 188) and questioned if this was specific to housing and redevelopment or related to under-utilized and high-crime areas.


Mayor Roe opined that he read it as both commercial and residential.


Finance Director Miller noted that this was one of his strategies, and his intent was that it be broad and not specific to housing; but with the intent to create incentives to work on community-wide economic development for all under-utilized properties.


At the request of Councilmember Pust as to what types of incentives, Mr. Miller advised that the financial aspect was part of it, not just local funding; however, he suggested the need to look at the overall picture of all things that allowed the problem to continue.  In his ten years with the City of Roseville, Mr. Miller noted that some of the problems at the beginning of his tenure were still evident, and while the problems were recognized, but not resolved with the existing tools; and questioned as a citizen when the City should or could get involved and eradicate a specific problem.


Mayor Roe noted that this was also related to the tax base as well and problem properties negatively impacting property values beyond a particular parcel.


Councilmember McGehee referenced Brooklyn Park as an example of proactive solutions. 


Mr. Miller noted that the Brooklyn Park example was one option to take more direct control of properties; however, he cautioned that it was not viable in all situations.


Mayor Roe noted that it would require the City investing in and taking advantage of some tools not currently being used and would require identification of resources.


Community Development Director Trudgeon noted that these items were all under the broad umbrella of economic development, and if core components were identified: good quality jobs, redeveloping brown fields, and bringing in experts to know what we should do, it would all serve as part of a broad discussion and implementation, similar to what was already listed in the existing work plan.  Mr. Trudgeon opined that staff needed to become more adept at working on those issues; however, he noted that staff time and resources would be needed and reallocated from other areas.


Mayor Roe noted discussions at the previous meeting on the amount or type of control available to the City and suggested discussions take that into consideration.


Councilmember Willmus, in addressing Mr. Miller’s comments, note that if the City purchased those problem properties, they would then have control, and it then became a different question.


Councilmember McGehee opined that this addressed both the top and bottom of the spectrum, and that the whole range needed tools to solve things.


Mayor Roe, in referencing the January 30th discussion points, noted that they needed to be incorporated into the existing work plan, clearly identifying short- and long-term steps on the work plan, as well as options and resource requirements in the short- and long-term to implement them.


City Manager Malinen noted that most would be beyond the current 2012 budget year, and could be incorporated into the 2013/2014 biennial budget.  However, Mr. Malinen noted that the challenge, from staff’s perspective, was to recognize the timeframe within a 3-5 year period to allow staff to plan and budget accordingly and realistically within their department budgets.


As the City Council moved into the next biennial budget discussion, Mayor Roe suggested the need to take advantage of resources beyond local options.


With broader goals, Mr. Malinen suggested that the timing options could then be addressed by department heads with actual cost projections.

Mayor Roe opined that departments shouldn’t have strategic plans that hadn’t gone through City Council discussions with funding in place.


Mr. Malinen suggested that this could be identified as part of the strategic plan.


Councilmember Pust opined that she was not surprised to hear Mr. Trudgeon identify the economic development issues as an important goal; however, she sought comment from other departments as to whether it was a community or team priority goal from their perspectives.


Police Chief Mathwig opined that, from a police perspective, it was a community goal.  Mr. Mathwig noted that crime rates and data across the country supported observations that closer to the core of large cities, the crime rate increased, and were also related to economic factors and businesses catering to unsavory types and crime following those (e.g. low dollar per night motels and hotels; apartment complexes catering to low-income clientele).  Mr. Mathwig noted that, if those businesses and areas were redeveloped and business models catered to a higher quality of product, as well as apartment complexes operated and functioning through better management, crime dropped.  While crime naturally follows retail no matter its type, Mr. Mathwig opined that when spread across high quality retail, it fell off.


From the Parks and Recreation perspective, Parks and Recreation Director Lonnie Brokke concurred that the goal was community-based, and had been included as a consideration in development of the Park Master Plan and the quality of the City itself.


Fire Chief Tim O’Neill concurred that it was community-based, and as an example used the Rose Vista apartment complex, and the Har Mar Apartments redeveloped as Sienna Green, and the types of calls and responses required based on their redevelopment.  Compared to past calls, Mr. O’Neill observed that the calls his department experienced today was totally different, and economic development worked; and that community aspect impacted all City departments.


Councilmember Pust opined that, as a community, it needed to plan for resources, but in a different way that may require resources previously dedicated to other functions needed to decrease, and that it was necessary for everyone to recognize that this was a community issue requiring everyone’s involvement.  As a City Council, Councilmember Pust opined that they needed to recognize that they couldn’t continue to keep adding to the list of things to do without decreasing or deleting other items.


Councilmember Willmus noted that there may be other resources available, such as bonding, to redevelop blighted areas.


Mayor Roe noted that, as areas were rehabilitated and improved economically, the Police Department may not need as many resources as previously; however, he questioned how to determine the appropriate balance and readjust recourses; and concurred that there may be opportunities outside the community that could be taken advantage of.


Public Works Director Duane Schwartz noted that the City may realize an economic return on investments that could generate some new resources.


Mayor Roe noted that many items on the existing work plan related to Twin Lakes had been completed and could be removed, with others modified or updated, but accomplishable in the short-term.  Mayor Roe suggested that the Twin Lakes item be incorporated into the general item, opining that it would continue to be a distinct area of focus since it was such a big part of the community.


With Council consensus, City Manager Malinen advised that he would combine lines 57-63; remove line 75 (duplicate), and keeping line 99 as a separate item.


Safe and Law Abiding (page 5-6)

Mayor Roe observed that there seemed to be a lower level of items beyond the actual work plan and day-to-day operations, and sought clarification of those items that required City Council authorization.


At the request of Councilmember McGehee, Police Chief Mathwig addressed the “trespass notice” and how effective it had proven as a tool to-date and MN case law supporting its use as a strategy to reduce theft crimes.


With the consensus of all, Chief Mathwig suggested that lines 129, 130, and 131 be moved to the department level, not the work plan, as they were undertaken and proved effective in increasing the feeling of safety for Roseville residents, but didn’t require additional expenses.


At the request of City Manager Malinen, Fire Chief O’Neill noted that lines 119 – 123 would require resources and would require City Council consideration and potential authorization for a pay and benefit package for part-time firefighters in order for the City to stay competitive in recruitment efforts.  Mr. O’Neill agreed that lines 120, 123, and 126 could move to department level for incorporation, in addition to a portion of line 136.  However, Mr. O’Neill preferred to leave line 136 as is for now until the reorganization was completed with new managers who would ultimately be responsible to update the City’s Emergency Operations Plan (EOP) requiring that the City Council approve the new training and EOP requirements later this summer for the 2013 budget.


Mayor Roe noted that many of those actions were mandated, with Mr. O’Neill concurring and noting that the last update to the EOP was done 6-7 years ago and there had been significant changes in the requirements for the EOP that needed to be incorporated to make it consistent for successful funding and/or reimbursement if the City should experience a disaster.  Mr. O’Neill noted that, once incorporated and approved, the City Council and staff would need to participate in training for a significant event, requiring some regulating discussions and approval at the City Council level.


At the request of Councilmember Pust, Mr. O’Neill noted, due to federal health legislation currently being litigated and due to the recent recession regenerating interest in the metropolitan area and outside of it, in reviewing PSA’ laws and allowing organizations to transfer patients, with a future potential for cities having the option of getting PSA abilities back. 


Mayor Roe noted the opportunity to change the model under which the City currently operates, in addition to potential benefits and funding.


Chief O’Neill concurred, noting that some impacts could be short-term, but he anticipated most to be long-term; and at the request of Councilmember Pust, advised that he would fashion more specific language for that item.


Mayor Roe noted that lines 120 and 123 were covered by the existing work plan, and were actually short-term.


Mayor Roe noted the need to discuss line 124, and Councilmember Willmus the need to discuss line 115. 


City Manager Malinen questioned if line 133 fell under EOP discussions, with Police Chief Mathwig advising that some was, but it needed to be separated, and was based on mass inoculation, with the Roseville Area High School designated by the State of MN as the location, and requirements in the future for a training component as part of that application.  With Mayor Roe’s question as to whether this could be moved to department work plans, Chief Mathwig responded that it should remain where listed as there would be some additional resources required.


Mayor Roe suggested moving it to short-term, and asked that it be followed up with future reporting to the City Council as applicable.


Fire Chief O’Neill concurred with Chief Mathwig in separating the item from the EOP, since inoculations were done and administered by the State Health Department, with security provided by the Police Department, with that specific piece falling into and being incorporated into the EOP.


Mayor Roe suggested improved wording for those items.


Councilmember McGehee, for the benefit of the listening public, summarized current mandates regarding transporting medical patients with the City currently unable to have their own ambulance service.


Regarding line 133, Mayor Roe asked that, while remaining short-term, it be monitored and brought back by report to the City Council, opining that it was more of a work plan than strategy item.


Councilmember Willmus, specifically addressing line 115, admitted his struggle when some of these items came before the City Council, questioning if they were actually “nuances,” rather than “nuisances.”


Community Development Director Trudgeon advised that staff had been addressing in the office today the long-overdue need for all of the City’s existing nuisance codes to be reviewed, since the community standards and resources involved had changed.  However, while not necessarily requiring additional financial resources, Mr. Trudgeon noted that it did require reallocating staff resources from another duty, and therefore became hard to address.  If necessary, Mr. Trudgeon advised that staff could be reallocated by delaying processing of permits; however, he noted that many of the nitpicky issues were those that staff received the most calls on from citizens and having a variety of opinions (e.g. RV’s, chickens, cars, garbage cans, bees, etc.) and may require a significant amount of community dialogue with the City Council to come to a compromise solution.  Mr. Trudgeon noted that it that dialogue would put a resource pinch on staff and City Council time, and necessitated recognizing that beforehand.


Mayor Roe, in addressing resource and City Council meeting time, as well as the need for community input, suggested this may be a good task force item for citizen involvement as well as some of the stakeholders; with their work product thoroughly vetted before reaching the City Council level.  Mayor Roe suggested that the short-term strategy be to review the issues and establish a process, with the long-term goal to develop and adopt a revised code.


Councilmember McGehee suggested the need to get task force processes started as stand-alone entities consisting of only citizens, not staff.  Councilmember McGehee opined that task forces needed to be set up, recognizing that citizens were capable of reviewing existing codes, appointing their own chairperson, and providing a recommendation to the City Council without staff involvement.


Mr. Trudgeon opined that this was a long overdue discussion; and further opined that things couldn’t continue to be added to the list; however, he noted that if the issue went forward to a task force, there would be additional meetings, research and discussions realistically required of staff and would require something else dropping off the list.


Mayor Roe opined that there would be staff time required; and suggested that the process be initiated, but once brought forward for further discussion, may require pushing it out further depending on available resources.


Related to line 135, Police Chief Mathwig noted that with development of additional retail at Twin Lakes, additional resources would be required.


Mayor Roe sought comment on where those additional resources would come from and whether to include on the work plan or strategy.


Councilmember McGehee opined that retail drained considerable resources from all departments; and that the City didn’t seem to be too successful in getting anything back from those retailers.


Discussion ensued regarding property taxes for retail businesses versus residential; percentage of Police Department budgeting to address retail impacts and using considerably more of those public safety service resources than residents; balance of the retail tax base in reducing overall tax burdens; and realistic impressions on how much of the public safety services were used by residents as well as retailers.


Fire Chief O’Neill noted that from a medical service standpoint, the retail community, with the exception of Rosedale, used considerably few of his public safety services compared to senior housing in the community based on medical responses and the aging senior population in single-family homes in the community.


Mayor Roe noted that there were also domestic issues and burglaries in the residential community as well; and questioned whether a better analysis could be found through this process and future discussions of where resources were coming from and where they were being expended.


Welcoming, Inclusive, Diverse, and Respectful of Each Other (page 7)

At the request of Councilmember Pust (line 157), Chief Mathwig advised that this item was intended to design a stakeholder and faith-based group that could assist the Police Department in improving interaction with immigrant groups and businesses catering to those specific groups to help them learn a positive rather than negative view of government regulations and get at their cultural and ingrained issues from their experience in their countries of origin. 


Chief Mathwig advised that he was looking at an ad hoc and more informal replicating modeling after the Karen community and those others coming from refugee camps and children without much previous schooling and their past interactions and experience with government.  Once they’re brought to the United States, Chief Mathwig noted the need to provide them with a better relationship with government and have conversations in non-government settings to avoid intimidating them based on those past and often negative experiences.


At the request of Mayor Roe, Chief Mathwig addressed associated City resources in getting the entire community, including City Councilmembers, to react to and with the elders in those cultures and specific community groups to respond to their basic questions.


Mayor Roe opined that he saw that tying into items under a Safe and Healthy Community, and matching needs with providers in relationship; and questioned if it was actually a government function, or in partnership with other organizations and agencies.


Councilmember Pust noted that line 155 was repetitive and suggested that it be removed. 


Chief Mathwig concurred; and noted that vital involvement of the Human Rights Commission.


Mayor Roe suggested leaving existing work plan item (line 141) intact.


Secure in our Quality Housing Options (page 8)

Councilmember Pust noted that lines 166 and 168 were repetitive; with Mayor Roe concurring and noting that lines 188 and 176 were also repetitive.


At the request of Finance Director Miller, City Manager Malinen clarified that, from his perspective, line 174 was intended to be related to property tax rates in general, and not specific to housing. 


Councilmember Pust suggested it may be better located in the “economically healthy” section.


However, Mayor Roe noted that if people were not spending their resources on taxes, they could utilize those resources on the upkeep and improvement of their homes.


Regarding expanding the Neighborhood Enhancement Program (NEP – line 178) to commercial, Mr. Trudgeon advised that he didn’t anticipate the need for additional resources, and that in 2013, it would be incorporated into the department’s residential work plan; with consensus that the item be short-term on the department work plan and be removed from strategies given its more immediate nature.


In clarifying line 174, Councilmember Pust advised that it was her intent through that item that the City stops raising property taxes in unpredictable manners to allow residential property owners to budget those expenses more consistently on an annual basis.


City Manager Malinen suggested that line 174 move to a long-term strategy.


Regarding line 182, Mayor Roe suggested language other than “community accidents,” with City Manager Malinen suggesting “catastrophic events,” and suggested language be changed to “examine/consider” rather than provide.  Mayor Roe questioned if this should be included in the short-term list, with Mr. Schwartz responding that there would be actual considerations coming forward in March and April of this year; and Councilmember Pust suggesting that, since it was already on the work plan, it didn’t need to be listed elsewhere.


Regarding short-term demands, City Manager Malinen advised that staff would internally review all items for further refinement after tonights, and any future, discussion.


Environmentally Responsible, with Healthy and Well-Maintained Natural Assets (page 9)

By consensus, lines 214-215 were moved to the Economic Development section (page 3); with line 216 (Brokke) incorporated in all as well, including lines 219 (Schwartz) and 220.


Mayor Roe suggested combining lines 216 and 219 into a more general sustainability statement; with Councilmember McGehee suggesting lines 225 and 226 as well.


Mayor Roe noted that some things were already being done, and suggested that the only things to separate included those initiatives and programs already in place by the HRA.


Mayor Roe noted that lines 224 and  225 incorporated well with lines 216 and 219 in practice.


Regarding the geothermal portion, Chief O’Neill noted that they could be removed, since they were already in the work plan, with Mr. Brokke noting they were in process for the City Hall and Public Works Maintenance buildings as well through implementation of the latest project associated with the new Fire Station.


Councilmember McGehee suggested that the City Council establish a policy for conduit installation in conjunction with lines 205 and 206; with Mr. Miller summarizing past experience of the City in working with private utilities and their lack of interest.


With Mayor Roe recognizing that this would also provide the City with an opportunity to provide fiber optic in the future, City manager Malinen suggested the first step may be to develop a sense of cost for installation of the conduit.


Regarding line 217, Councilmember Willmus sought further information, with Public Works Director Schwartz responding that the Public Works, Environment and Transportation Commission was supportive of additional rate tiers, while recognizing that sometimes it had proven counter-productive in terms of revenue achieved; and challenges for commercial versus residential properties and tier rates.  Councilmember Willmus expressed his interest in continuing to explore the potential.


Mayor Roe asked that staff continue to update the City Council on both residential and commercial rates.


While recognizing that line 220 was already included in the work plan, Mr. Brokke advised that further expansion into the long-term area from a strategic point of view was anticipated.


Mayor Roe, in noting the time, suggested that discussion of the remaining items be considered at a future meeting, starting on page 11.


Councilmember Willmus expressed his interest in doing so; however, he asked that the discussion occur at the start rather than the end of a future meeting.


At the request of Mayor Roe, individuals concurred that this discussion process was working and meaningful to all involved.


16.         Business Items – Presentations/Discussions


14.       City Manager Future Agenda Review

City Manager Malinen reviewed upcoming agenda items.


Mr. Trudgeon advised that the Wal-Mart planning case may not be ready as anticipated at the February 27, 2012 meeting, and could occur on March 12, 2012, but confirmation of that timing remained pending at this time.


15.         Councilmember-Initiated Items for Future Meetings




Willmus moved, McGehee seconded, adjournment of the meeting at approximately 9:42 pm.