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City Council

City Council Meeting Minutes

February 27, 2012


1.         Roll Call

Mayor Roe called to order the Roseville City Council regular meeting at approximately 6:00 pm and welcomed everyone. (Voting and Seating Order for February: Johnson; Pust; McGehee; Willmus; and Roe).  City Attorney Mark Gaughan was also present.


2.         Approve Agenda

Mayor Roe announced that the Wal-Mart planning case previously scheduled for tonight’s meeting had been deferred to the March 26, 2012 meeting.


Councilmember McGehee requested removal of Consent Item 7.h entitled, “Approve
Contract for Commissioning Services for New Fire Station Project.”


Pust moved, McGehee seconded approval of the agenda as amended.


                                                Roll Call

               Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

               Nays: None.


3.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items.  No one appeared to speak at this time.


4.         Council Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA) Report

          Mayor Roe noted the current quilt display at City Hall, through April 14, 2012, by the MN Contemporary Quilters, and encouraged citizens to view them during normal office hours.


Mayor Roe encouraged Roseville citizens to sign up by contacting or visiting City Hall or via the website to apply for vacancies on various citizen advisory commissions before the upcoming deadline of February 29, 2012 at 4:30 pm.  Mayor Roe noted that vacancies existed on the Ethics, Parks and Recreation, Planning, and Police & Civil Service Commissions.


          Mayor Roe announced the upcoming Roseville University, with sessions scheduled to begin on Thursday, April 12, 2012.  Mayor Roe advised that this seven (7) week free course (registration required) provided a fun, interactive and informative way for citizens to receive a first-hand look at City operations and departments, and encouraged sign up at City Hall or via the City’s website.


5.         Recognitions, Donations, Communications


a.            Proclaim March Women’s History Month

Mayor Roe read a proclamation declaring March 2012 as Women’s History Month in Roseville, MN.


McGehee moved, Pust seconded, proclaiming March of 2012 as Women’s History Month in the City of Roseville, MN.


                                                Roll Call

               Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

               Nays: None.



b.            Recognize Human Rights Essay Contest Winners

Members of the City of Roseville’s Human Rights Commission welcomed and introduced this year’s winners of the annual Essay Contest.  Commissioners present included Chair Gary Grefenberg who briefly noted that the essay contest had been initiated by the City of Roseville in 1986 and was now state-wide.  Chair Grefenberg introduced other Commissioners present in the audience, along with family members and teachers.  Chair Grefenberg also introduced the Commissioner’s Present at the presentation were Youth Commission that were introduced by Chair Grefenberg: Kayo Kadir, Marie Siliciano, and Joan Dao.


The City Council recognized the following students and their teachers, with the first, second and third place winners sharing their essays during the meeting, and introduced by the Youth Commissioners, with them then reading excerpts of the honorable mention essays.









Gabriel Cederberg



Mr. Lucas Ebert


Noah Clark Zander



Mr. Lucas Ebert


Audrey Wilson



Mr. Lee Thao

Honorable Mention (HM)

Sam O’Donnell-Hoff



Mr. Lucas Ebert


Sophia Rossini



Mr. Lucas Ebert


Maren Youngquist



Mr. Lee Thao


Students were personally recognized by individual Councilmembers and staff, with photo opportunities followed by a reception hosted by the Human Rights Commission for students, families, teachers in the lower level of City Hall.


Mayor Roe recessed the meeting at approximately 6:40 pm and reconvened at approximately 6:47 pm.


6.         Approve Minutes

Comments and corrections to draft minutes had been submitted by the City Council prior to tonight’s meeting and those revisions were incorporated into the draft presented in the Council packet.


a.            Approve Minutes of February 13, 2012 Meeting

Johnson moved, Pust seconded, approval of the minutes of the February 13, 2012 meeting as amended.



·         Page 3, Lines 38-39 (Roe)

Strike parenthetical comment


                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


7.            Approve Consent Agenda

There were no additional changes to the Consent Agenda than those previously noted.  At the request of Mayor Roe, City Manager Bill Malinen briefly reviewed those items being considered under the Consent Agenda.


a.            Approve Payments

Willmus moved, Johnson seconded, approval of the following claims and payments as presented.         

ACH Payments


65367 – 65543





                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


b.            Approve Business & Other Licenses

          Willmus moved, Johnson seconded, approval of business license applications for the period of one (1) year, for the following applicants:



Type of License

Jennifer Kesling at Massage Envy Roseville

2480 Fairview Avenue, Suite 120

Massage Therapist

B-Dale Club; 2100 Dale Street N

Pool / Billiards

B-Dale Club; 2100 Dale Street N

Amusement Device


Knights of Columbus; 2233 N Hamline Avenue, Suite B-12

Bottle Club


                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


c.            Approve General Purchases and Sale of Surplus Items Exceeding $5,000

Willmus moved, Johnson seconded, approval of the submitted list of general purchases and contracts for services as follows:








19 Pager replacements, completing replacement program to meet new FCC regulations as of 5/12



CES Cadd /

Engineering Supply

DesignJet printer for engineer plans, replacing existing oversized printer (12 years old)



                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


d.            Approve 2011 Final Budget Adjustment

Willmus moved, Johnson seconded, approval of year-end amendments to the 2011 Budget, as detailed in the Request for Council Action (RCA) dated February 27, 2012. 

                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


e.            Award Sanitary Sewer Lining Bids

Willmus moved, Johnson seconded, adoption of Resolution No. 10970(Attachment A) entitled, “Resolution Awarding Bids for 2012 Sanitary Sewer Main Lining; in the amount of $457,160.35 to Visu-Sewer, Inc. of Pewaukee, WI.


                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


f.             Adopt Post Bond Issuance Compliance Policy and Procedures

Willmus moved, Johnson seconded, adoption of Resolution No. 10969(Attachment A) entitled, “Resolution Establishing Procedures and Policies Relating to  Post Issuance Compliance Under the Internal Revenue Code upon the Issuance of Government Bonds;” at the recommendation of and as detailed by the City’s Bond Council (Attachment C).


                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


g.            Approve Final Sanitary Sewer Main Lining Payment for 2011 Project

Willmus moved, Johnson seconded, adoption of Resolution No. 10971(Attachment A) entitled, “Final Contract Acceptance – 2011 Sanitary Sewer Lining Project;” accepting the work completed and starting the one-year warranty; and authorizing final payment in an amount not to exceed $164,788.42.


i.                     Receive Summary of Police Forfeiture Funds

Willmus moved, Johnson seconded, receipt of staff’s summary Memorandum of 2011 forfeiture account activity.


                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


8.            Consider Items Removed from Consent


a.            Approve Contract for Commissioning Services for New Fire Station Project (former Consent Item 7.h)

At the request of Mayor Roe, City Manager Malinen reviewed the request as detailed in the RCA dated February 27, 2012.


Councilmember McGehee sought clarification that this contract included HVAC systems as well. 


City Manager Malinen assured Councilmembers that the contract included HAVAC system; with the firm of Karges-Faulconbridge, Inc. (KFI) having previously worked with the City on the geothermal studies and installation at the Skating Center. 


Councilmember McGehee stated that her rationale in highlighting this item was to again advocate for the City considering LEED Certified construction for the Fire Station as part of its ongoing strategic planning exercises.


Councilmember Johnson sought clarification on KFI’s opinions on existing underground field and use of that technology for the Public Works and City Hall facilities.


City Manager Malinen advised that the KFI report, when finalized, would include that analysis to address the entire City campus.


Fire Chief Tim O’Neill added that the KFI contract included multiple pieces, including an analysis of the new fire stations HVAC system and how it impacts the campus Master Plan completed several years ago, and now being updated as part of the KFI contract.  Chief O’Neill advised that the intent was to use the excess heat and pipe under Civic Center Drive into the Public Works building for future use by the fire station; as well as utilizing all the skating center’s waste heat, allowing for a smaller boiler system in the fire station; and increasing the life expectancy of the wells since the excess heat would be used in the system rather than going back into the ground.  Chief O’Neill advised that, if the contract is approved by the City Council, this information will come back before the City Council for their information and review at a future date.


Pust moved, Johnson seconded, authorizing the City to enter into a contract with Karges-Faulconbridge, Inc. (KFI) for commissioning services; and authorized the Mayor and City Manager to enter into a Standard Agreement for Services (Attachment A).

                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.

9.         General Ordinances for Adoption


10.      Presentations



a.            Receive Northwest Youth and Family Services (NYFS) Annual Update of Activities

Mayor Roe welcomed and introduced Jerry Hromatka, Executive Director of NYFS, who reported to the City Council on activities during 2011; as included in the agenda packet materials; and displayed for the public during the meeting.


The presentation included the three program areas of NYFS: Mental Health, Youth Development, and Day Treatment; benefits for communities involved with NYFS; 2010-2011 Service Summary of contracted services, including counseling, diversion, youth employment, senior chore; and provided the dollar amount of services contracted by the City in the amount of $49,733, and those non-contracted in the amount of $189,635 for 2011.   Mr. Hromatka provided highlights of the program year, as well as challenges for 2011 and the future based on the current economy and the changing community; and future projections for the NYFS, including potential merging with similar agencies in the area as well as potential expansion of funding streams.


Discussion among Councilmembers and Mr. Hromatka included attempts by NYFS in not duplicating services being provided by other agencies and volunteers (e.g. senior citizens); and the extensive volunteer corps working with NYFS and its programs.


Mr. Hromatka reminded Councilmembers of the upcoming Leadership Lunch on May 2, 2012.


b.            Receive Roseville Visitors Association (RVA) Annual Report

Mayor Roe welcomed and introduced Julie Wearn, Executive Director of the RVA.


Due to technical issues, Mayor Roe recessed the meeting at approximately 7:22 pm and reconvened at approximately 7:24 pm.


Ms. Wearn reviewed the involvement of Roseville restaurants and hotels/motels and 2011 results in bookings, activity, marketing efforts, and area events and attractions to increase that visitor/tourist traffic in the community.  Ms. Wearn highlighted advertising partnerships, links and partnerships with area sports and meeting facilities; advertising in vacation guides; inclusion in the Minneapolis/Saint Paul Visitors Guide; updates to the website; and economic impacts on tourism in MN and Ramsey County, as well as Roseville.


Mayor Roe noted some of the meeting packets included the RVA’s Annual Report, while with some only had the RVA Visitor’s Guide.


Discussion among Councilmembers and Ms. Wearn included the source of funding for the RVA with the local hotel tax and comparisons of Roseville’s tax rate compared to other adjacent communities and their hotel/motel rates; occupancy rates in Roseville trending much higher, with overall rates much lower; still awaiting levels returning to 2008 levels, but trending favorably; the advantages of staying in Roseville for on-site parking, easy highway access to both Minneapolis and St. Paul events, shopping and other activities; and the City Council’s favorable impression with the Roseville Visitors Guide.


Mayor Roe thanked Ms. Wearn for her presentation, and to the RVA for their ongoing positive marketing of Roseville.


c.            Receive 2011 Code Enforcement/Neighborhood Enhancement Program (NEP) Report

Mayor Roe welcomed and introduced City Codes Coordinator Don Munson.  Mr. Munson noted the great success of the Neighborhood Enhancement Program (NEP) in Roseville, initially utilizing Housing and Redevelopment Authority (HRA) funding, with completion of the fourth year of the residential program.  In entering the fifth year of the program, Mr. Munson noted that the program continued to positively build upon itself.


Mr. Munson reviewed the report, as detailed in the meeting materials, and staff observations to-date; and statistical data gathered over the last four (4) years; the learning curve developed as the program evolved; and the overall decline in code violations found in all areas of the community, with the exception of one (1) area.  Mr. Munson opined that, all indications were that the program was working, was well supported by residents, and was having the desired impact.  Mr. Munson noted that the calls fielded by staff were overwhelmingly positive; and attributed the City’s NEP Inspector, Brian Kaufman, as one of the reasons for that success.


Mr. Munson reviewed some of the lessons learned to-date: one nuisance area not addressed created more within that same neighborhood; older neighborhoods in the community had more code violations, some based on smaller garages and older properties requiring more maintenance and repair than more recently built homes and neighborhoods.


Mr. Munson advised that staff was proposing no changes or improvements going into the fifth year in 2012; with the intent to observe properties every three (3) years as opposed to two (2) years; which should allow staff time to add an exterior review of conditions of multi-family and business properties as well.


Mr. Munson displayed the 2011 NEP program; violations and inspection data and trends; and the significant drop in neighborhood complaints and subsequently in annual cases requiring abatement between 2006 and 2011.  With the exception of code enforcement issues continuing to develop around multi-family apartment buildings, Mr. Munson advised that the code enforcement issues seemed to be spread out evenly throughout the City.  Mr. Munson noted that Code Enforcement staff was partnering with the Human Rights Commission, Planning Division, community volunteers, Police and Fire Departments, and other agencies to facilitate exterior property maintenance and improvements in the community.


Mr. Munson provided “before” and “after” photographic examples of properties.


Discussion among Councilmembers and Mr. Munson included types of complaints at Har Mar that were fielded by staff in 2011; complaints on commercial properties as well without involving those properties to-date in the NEP.


Mayor Roe thanked Mr. Munson for his presentation.

11.     Public Hearings


a.    Discuss lake Owasso Water Ski Course and Jump

Roseville Police Lt. Lorne Rosand summarized the purpose of tonight’s Public Hearing, and noted that Ramsey County Sheriff’s Office representative Deputy John St. Germaine was present in the audience.


Lt. Rosand noted receipt of an e-mail from Bill Youngquist providing the history of the annual request.


Mayor Roe opened and closed the Public Hearing at approximately 7:00 pm, with no one appearing for or against.

12.     Business Items (Action Items


a.    Approve Lake Owasso Water Ski Course and Jump

Johnson moved, Pust seconded, directing staff to advise the Ramsey County Sheriff of the outcome of tonight’s Public Hearing soliciting input on the proposed Lake Owasso Safe Boating Association’s and their permit to the Ramsey County Sherriff’s office for a water ski course and jump on Lake Owasso during the 2012 season.

                  Roll Call

                        Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

                        Nays: None.


For the benefit of the listening audience in attendance, Mayor Roe again announced that the Wal-Mart discussion had been deferred until March 26, 2012.


b.    Receive Performance Measures Report

For informational purpose only, City Manager Malinen provided 2011 Performance Measurement Results to complement existing reports and statistics used in decision-making; and as detailed in the RCA dated February 27, 2012. 


Discussion included the purpose of the measurements and rationale for comparisons with the City of Woodbury based on the challenges in finding any interest of peer communities in participating in the process; and the City of Woodbury’s original initiative in establishing the measurement categories currently used by Roseville.


Councilmember Pust opined that, with three (3) years of data now available for comparison, it was now time to take the next step and have department goals established to achieve community-wide goals based on budgeting and service levels.  Councilmember Pust specifically requested that staff establish a deadline for moving to that next step and how they proposed to achieve those goals, to be provided in the next few weeks/months for best management practices by category.


Mayor Roe noted that such an exercise would be part of the City Manager goals and their relationship with performance measures.


City Manager Malinen advised that staff would be working toward such a step in the near future.


Councilmember Willmus suggested expanding the peer group beyond Woodbury to adjacent communities (e.g. Shoreview, New Brighton) by finding how to extrapolate the data that was obviously available in some format.


Mayor Roe reiterated that the information tied back to the current strategic planning exercises and City Council aspirations, as well as part of the Imagine Roseville 2025 references as well.  Mayor Roe expressed his confidence that as the process moved forward, it would continue to be refined and accurately measure community achievements.


Councilmember McGehee referenced page 6 regarding dispatching emergency apparatus, opining that this needed to be a community-needs benchmark and self-monitoring based on historical Roseville data rather than comparisons with other communities.


City Manager Malinen opined that it part of the challenge was the availability of the data depending on the compatibility of the data from its origination based on individual agency systems for collecting and analyzing that data.


Councilmember Johnson noted that independent data from the EMT and Fire Department indicated continual improvement in response times, based on past staff reports.  Councilmember Johnson noted that the template used for this performance measurement exercise did not provide separation of emergency services, but that the Department’s annual report did segregate that data.


Fire Chief O’Neill concurred, noting the current response time for medical emergencies by EMT’s was 3.30 minutes; and Fire Department response times at a little over 4.0 minutes with that delayed time due to turn-out gear time.  Chief O’Neill noted challenges in transferring data from one system to another, also based on state requirements and software availability.  Chief O’Neill assured Councilmembers, and the public, that this comparison information would be forthcoming in the next few months.  Chief O’Neill further noted that it was challenging to find a comparable department to that of Roseville in terms of staffing, making it hard to track that comparable data.


Mayor Roe noted that, whatever method was used for tracking the data, the purpose in tracking it was to determine if the City was going a good job; and based on City Manager Malinen’s presentation, the process was still a work in progress; and efforts continue to improve and refine how the reporting is provided.


Mayor Roe recessed the meeting at approximately 8:22 pm and reconvened at approximately 8:30 pm in work session format.  Councilmembers Willmus, Pust, McGehee and Mayor Roe were present, as well as Department Heads Chris Miller, Duane Schwartz, Rick Mathwig, Tim O’Neill, Lonnie Brokke, Patrick Trudgeon, and City Manager Malinen.


c.    Continue Discussion on City Council Strategic Planning Report

For the benefit of the listening audience, Mayor Roe provided a brief synopsis of the process to-date; as detailed in packet materials; and noted the purpose of tonight’s work session was to further refine the document to obtain a focus on particular short- and long-term strategies.  As an organization, Mayor Roe noted the attempt to achieve community aspirations, with a difference in a detailed work plan and a strategic plan, and differentiating whether items were short- or long-term strategies or broader objectives that tied into the existing work plan.  As previously followed, January 30, 2012 individual City Councilmember and Department items were reviewed first for redundancy, clarification, or striking; at which time they were incorporated or added to the existing work plan items.


Engaged in Our Community’s Success through our Roles as Citizens, Neighbors, Volunteers, Leaders, and Businesspeople (Pages 11-12)

·         Line 297 – Support HRC efforts on civic engagement and neighborhoods

It was consensus that this was a carryover from the 2011 work plan, was already being done, and should be struck


·         Line 277 - Establish volunteer management program

It was consensus that this was a carryover from the 2011 work plan, was already being done, and should be struck


Discussion included whether this was a short- or long-term item based on previous conversations; whether it was exclusive to the Parks and Recreation Department or broader based, with consensus that it was broad- and community-based from a strategic point of view and area of focus for long-term funding needs; the importance of recruiting and retaining a vibrant volunteer corps in the community, and preserve it and grow it, not presume it will be self-sustaining; and whether a volunteer or paid volunteer coordinator was indicated.


Mr. Brokke recognized the existing volunteer pool, and the need for properly structuring and successfully coordinating those volunteers and their efforts, and requiring funding to ensure it will remain sustainable.  Mr. Brokke noted that the volunteer situation had changed over the last 5-10 years as the community continues to change.


City Manager Malinen noted that the availability and interest of a volunteer pool was supported in the survey responses from residents; and changes in community demographics and the economy were both factors in the volunteer emphasis.


Councilmember McGehee noted the need to nurture, recognize and engage volunteers; and to recognize their need for feeling important, having responsibility and flexibility in their volunteer service; and the need to engage different segments of the community, whether youth or senior citizens.   Councilmember McGehee further noted the importance of matching volunteers to needs.


Councilmember Johnson noted the advantages in pursuing an e-mail contact for a vast majority of volunteers, not currently being taken advantage of; allowing more volunteers to be contacted within various sectors of the community; as well as by communicating needs and coordinating through existing advisory commissions.

Consensus was to keep this item as a long-term strategy, with a short-term plan for how best to coordinate that volunteer base as well as determining resources and financing issues. 


Since the item was already listed in the existing work plan (line 264), Mayor Roe directed staff to strike it from the January 30 list; with the short-term need being to reallocate resources to facilitate development.


·         Line 278 – Improve Communication with Residents…

After some discussion, it was the consensus that progress continued to be made; with social media another option to improve that communication; with citizen complaints continuing about the timing of agenda packet materials or discussion topics to allow the public time to response and/or comment (e.g. land use issues).


Mayor Roe noted the distinction between when land use or development applications are received and under staff review, but yet to become public information, versus when they become public information and available for public comment or a formal Public Hearing depending on the type of application.  From a strategic point of view, Mayor Roe noted the need to continue improving communication; and suggested retaining that as a short- and long-term strategy; however, he noted the need for further City Council discussion regarding further analysis for resource allocation.


·         Line 280 – Increase Civic Engagement

It was the consensus that this item was already listed in another category in the existing work plan; with the HRC Task Force coming forward shortly with a recommendation


·         Line 293 - Discuss/Implement ongoing, community-driven visioning process (page 12)

Councilmember Johnson stated that his rationale in including this item, was his desire to continue updating the Imagine Roseville 2025 community visioning process, to ensure it didn’t become stagnant or outdated.  Councilmember Johnson suggested that one option would be to have advisory commissions review the document annually, as he’d previously suggested without result.  Councilmember Johnson noted that, if this strategic planning process continued annually, it may accomplish that same purpose. 


Councilmember McGehee concurred, however, from a different perspective, sought to include community participants for their input as well; and opined that as economic or community changes occurred, it would provide another opportunity for community outreach and allow their interaction with local government without requiring a major staff effort.


Mayor Roe advised that this remained a priority for him as well; however, with the key words being “community-driven” and “ongoing,” and suggested a future task force or group specifically charged with that responsibility.  Whether this was a role for the Community Development Department, or via a community group, Mayor Roe opined that a built-in process for this community group should be initiated and included as an aspiration with the purpose of periodically reporting progress.


Councilmember McGehee opined that it should allow for public input beyond the limited time allowed during the public comment portion of meeting agendas.


Mayor Roe suggested that it be interactive in nature and feed the City Council’s aspirations, and suggested that it be a short-term goal to develop that process over the next year.


Councilmember Johnson, having been part of the Imagine Roseville 2025 process, cautioned that the need would be to have achieved a meaningful, abbreviated process.


Mayor Roe suggested that the process be left to determine itself; and remain as a short-term goal to develop that process; with the long-term goal to implement the process.  Mayor Roe suggested that the HRC’s Civic Engagement Task Force be asked to provide their input.


·         Line 294 - Park Board/Park Service District

Councilmember Willmus opined that he saw this as a short-term goal, and related to revisiting the mission of the Parks and Recreation Commission.


Mr. Brokke noted the extensive research done last year as part of the Master Plan process; and review of relationships with other agencies/communities, with the distinctions between a park board and a district; with input from the City Attorney’s office as to those distinctions and legislative capabilities; and spoke in support of continued discussions.


At the request of Councilmember Johnson, Mr. Brokke noted that the research was included in the Master Plan goals and policies.


Mayor Roe noted the need to retain this as a discussion in the short-term with a report to the City Council with City Attorney comment; followed by a broader discussion as a medium-term goal on existing advisory commissions, their roles, whether additional groups were indicated or any needing to be eliminated.  Consensus was that this was a work plan item for the park concept for short- term and long-term goals; as well as included in the item to explore new commissions.


Physically and Mentally Active and Healthy (Page 13)

·         Line 316 – Re-evaluate the Parks Improvement Program (PIP)

Councilmember Willmus noted that he was unsure if the existing PIP program was intended for improvements or maintenance; and opined that it needed further definition, since he was of the opinion that there was a distinct difference.


Mr. Brokke concurred, noting that the current Parks Renewal Program (PRP) items made it timely to re-evaluate the PIP.


Mayor Roe noted that it also related to the overall CIP items.


Councilmember Johnson noted that the CIP Task Force had earmarked the PIP for further review yet this year.


Mayor Roe suggested that this item remain short-term for further definition, how it related to the CIP, followed by a task force recommendation to the City Council in the near future.


Councilmember Johnson noted the need to consider all CIP items.


Mayor Roe suggested that the PIP be reviewed at the Park and Recreation Commission and staff level as well, and returned to the City Council with their recommendation as well.


For the record, Councilmember Pust noted several items on the existing work plan (page 11) that had already been discussed; and requiring further refinement by the group.  By consensus, Mayor Roe advised that those discussions would occur once the current line items for this category were finalized to avoid further confusion.


·         Line 324 – Refine the Park Renewal Program (PRP) Process

Councilmember McGehee opined that the PRP had yet to conform to survey respondents and their preferences (61%) for pathways and a community center versus those items identified for initial bond financing priority.  Councilmember McGehee advised that she continued to field questions as to the priorities for bonding and specific wording in the survey.


Councilmember Willmus noted that the larger gathering area question on the survey had evolved from neighborhood and constellation groups through the Master Plan steering committee.


Mayor Roe clarified that this initial bonding package was only for Phase I implementation, and not the entire program, with the highest priorities identified through a citizen-driven process.


Councilmember McGehee opined that the City Council authorized the survey that was paid for with public money; and cautioned if it was disregarded, it would create additional problems if the implementation order was not reflective of the citizen survey process and their responses.


Councilmember Johnson opined, based on his citizen contacts, that this priority process as approved was absolutely appropriate; and further opined that he would not support any conversations to refine the Master Plan process or rehash things already decided, stating that it would only be a waste of time.


Mr. Brokke noted the intent to complete projects on time and on budget; however, with the late start due to pending litigation, it created challenges, and may become part of the work plan presented to the City Council for 2013.  Mr. Brokke noted that the last two (2) bullet points (lines 324 and 326 remained short-term goals of the Parks and Recreation Department.


Mayor Roe noted that the last two could be struck from the City Council’s work plan bullets, as they were department-related.  Mayor Roe noted that the long-term goal was to have a successful PRP.


·         Line 317 – Implement Phase II of the Utility Infrastructure Financing Package

After some discussion Mr. Miller advised that he would double-check language of the resolution adopted and how the 2012 and 2013 utility rates were addressed.


Mayor Roe noted this item should be short-term or “already done,” depending on the results of Mr. Miller’s research; and remained part of the immediate work plan, but not needed as a strategy.


·         Line 319 – Develop better strategies and plans for supporting our senior community

Councilmember Johnson spoke in support of providing city facilities gratis to groups (e.g. North Suburban Senior Council, Sarah Barsel) for educational seminars for Roseville senior citizens; and to pursue partnering with other entities to do so.


Depending on resources, City Manager Malinen suggested this be included as a short- to medium-term strategy.


Councilmember McGehee suggested additional information was needed as to whether this was a pilot program or already established; and potential costs involved.


Mayor Roe opined this may have task force potential.


Councilmember Pust, as a representative on the North Suburban Senior Council (NSCC) Board of Directors, suggested that creation of another task force was unnecessary, as it may already be incorporated in the NSSC.   However, Councilmember Pust noted that a broader discussion may be what Roseville area seniors wanted.  At the request of Councilmember McGehee, Councilmember Pust advised that the NSCC served all communities served by the Roseville Area School District.


Discussion ensued with references to the City’s support level for youth through the NYFS, and the support indicated for senior citizen interests by comparison.


Councilmember Pust noted the collaborative efforts of the NYFS with youth and families; and suggested that could serve as a model for the NSCC to consider as well, and justified the City’s larger investment to the NYFS.


With other amenities provided by the City to its senior population, Mr. Miller opined that the City’s contribution well-exceeded the indicated $6,000 (e.g. Park and Recreation programs).


Councilmember McGehee suggested a short-term goal to get other communities involved.


Mayor Roe suggested the first step, for taxpayer benefit information, should be to determine the source of any funding.


City Manager Malinen opined that there were policy implications for some of the programs, their nature as cooperative versus a service; and the next level of social services associated with some of the programming; and the City’s consideration and priority ranking for essential versus optional programming.  However, City Manger Malinen spoke in support of future discussions by the City Council.


Councilmember Johnson suggested that the City Council be provided by Ms. Barsel with a formal request to determine where and how the City could fill in the gaps for the NSCC.


After further discussion, Mayor Roe noted that in the short-term, a subcommittee could be set up; with a long-term goal of developing strategies.


·         Line 321 – Develop better connections between City government… to those in need in our community

It was the consensus to consider this as a long-term goal; recognizing the current work by the Police Department and others on these issues.


Revert to Page 11

·         Line 269 – Rewrite land-use notice policy

Recognize that civic engagement was already incorporated in several existing work plan items and should be struck.


·         Line 254 –Routinely seek community input…

This was recognized as a long-term strategy


·         Line 256 – Provide greater public access

This was recognized as already incorporated as a communication strategy on the existing work plan, falling under broad engagement, but a specific task.


·         Line 261 – Create city-wide record management system…

It was noted that this was being completed by departments with a system in place; and should be part of department work plans.


Mayor Roe suggested that language refinement indicates that it be part of service level priority discussions.


·         Line 266 – Foster collaboration…

It was noted that this should be struck and added to the Healthy Community section instead.


Well-Connected Internally and Externally through Transportation and Technology Infrastructure (Page 14)

·         Line 353 already on existing work plan

·         Line 351 – wording from January 30 preferred for long-term strategy

·         Line 340 / Line 347 – broad wording on line 347; specific items based on resources and CIP discussion; list Park Master Plan Implementation separately, as well as in the existing work plan

·         Line 347 – redundant – same as line 340 and department-wide; needs to be narrowed down and created as short-term goal.


It was noted that Lines 336 and 340 were already in the existing plan; however, they lacked funding mechanisms, but should come under CIP discussions; with sidewalks removed at it was covered elsewhere.


Mayor Roe noted that the sustainability of that infrastructure was a long-term strategy with short-term implications; or could be addressed entirely in the CIP.


Mr. Miller noted that those items had not been included in the CIP previously, and he wanted to be sure the CIP was expanded to include those items.


Mayor Roe noted several items from the CIP report needing further discussion, making them short-term goals. Mayor Roe noted the need to revise short-term regional transportation as a priority.


                   Mayor Roe advised that he and City Manager Malinen would discuss reformatting                 and presentation of the final document                               .


Governed by a competitively-supported professional staff that produces measurable results in a productive and cost-effective manner… (pages 15-17)

It was noted that all of these items had been moved to other areas.


Organizational Mission Statement – (Page 18 – 20)

Mayor Roe noted that all CIP items could be struck as they would fall under the 2011 CIP and become part of the continuing CIP process.


·         Line 446 – Dedicate new monies…

Mayor Roe noted the need to review dedication of new funding resources to eliminate funding gaps; but that this item could be merged with other CIP items.


·                     Line 492 – CIP Implementation…Asset Management (page 20)

Mayor Roe noted that this involved asset management software to manage capital assets and was ongoing, and need not be listed any longer.


·         Lines 463 and 470

Already linked.


Mayor Roe noted his preference for the broader language for the long-term, but the need to continue the short-term goal in the CIP.


Mayor Roe noted that local sales tax legislation and lobbying efforts should be short-term.


·         Line 443

It was noted that this was already included in the existing work plan (5th bullet point) and participating in shared services was articulated in three (3) separate areas; with suggestions to merge the language as applicable.


·         Line 482 – Fee based services to residents

Councilmember McGehee advised that this was intended to determine other services that the City could offer to its residents on a fee basis, similar to other community offerings.


City Manager Malinen noted that this was already listed under shared resources; with Mr. Brokke advising that the Parks and Recreation Department and Community Education staff were continually looking for shared opportunities.


Mayor Roe noted that any discussions on whether they were fee-based or tax-supported would be a part of the City Council’s decision-making process; and advised that this item be struck.


·         Line 483

This item was already included under performance measurements (short-term).


·         Line 487

Mayor Roe noted that this was an unspoken objective; with Mr. Trudgeon advising that it was broad and could be incorporated with others; therefore struck.


·         Line 490

This will be part of the next step in the process; therefore it was struck.


·         Line 495 - Council Work Session

Mayor Roe advised that he and Councilmember Willmus had previously discussed this item; and suggested that one meeting per month be dedicated primarily for discussion under the current format, but allowing for more focused discussion time.


Councilmember McGehee expressed her preference to have citizens sit at the table with their individual topics as done in the past.


Mayor Roe advised that initially, the process that would be initiated would be as stated, with one meeting per month focused on discussion; with business items coming under the consent agenda, along with meeting minutes and public comment as currently followed.  After that brief business portion of the meeting, Mayor Roe advised that discussions would then ensue on specific topics.


Councilmember Johnson noted the need for individual Councilmembers to be self-disciplining and respectful of that discussion focus, and to avoid rehashing past issues that will then end up defeating the purpose.


Mayor Roe advised that he would work with City Manager Malinen on the meeting format; allowing for some flexibility in scheduling that work session, depending on action items and how best to implement it short-term.


·         The following items were either determined to be in process and/or part of the department/administrative work plan, and therefore struck from the Council Strategic Plan: Lines 497, 499, 600, and 501.


·         Line 502

Councilmember Johnson expressed his concern in providing parity, rather than always playing catch up


City Manager Malinen suggested this be pursued as a long-term goal to achieve that parity, noting obvious resources issues.


At 10:01 p.m. Johnson  moved, Willmus seconded to extend the meeting an additional ten (10) minutes to finalize this discussion.


                                    Roll Call

               Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

               Nays: None.


·         Line 504

It was determined that this item was a short-term staff work plan item.


Related to a local option sales tax, Councilmember McGehee opined that this was not a straightforward issue with her, given the 30% rental rate in the City and the number of seniors; and her concern that they would be charged more to shop in their own communities.  Councilmember McGehee advised that there remained differing opinions on the City Council.


Mayor Roe advised that any discussion on whether there would be a future referendum would be public discussion and participation to the extent the City could obtain the information.


Back to existing work plan items (Page 18):

·         Lines items 432, 435 and 440 were determined to be redundant, succession planning, pr department strategic planning, and were struck from the list.

·         Line item 432 was ongoing and remained as an ongoing process to ensure quality service.

·         Line items 443, 446, 450, 452, 454, 456,457, 459, 466, and 492 were determined to be incorporated with the budget process; and were struck from the list.


Mayor Roe advised that the next step would be to reformat and refine the list of strategies and short-term goals and work plan items; to be presented to the City Council for review and adoption.


13.         Business Items – Presentations/Discussions


14.       City Manager Future Agenda Review

City Manager Malinen reviewed upcoming agenda items.


15.         Councilmember-Initiated Items for Future Meetings

Councilmember McGehee requested a discussion on the recent fiscal disparities study as it relates to long-term planning at March meeting.


Councilmember Willmus noted that he had previous discussions with Community Development Director Patrick Trudgeon on the process if the City was to consider acquiring properties in the Twin Lakes Redevelopment Area, upfront costs and impacts to the community.


16.         Adjourn

Johnson  moved, Willmus seconded, adjournment of the meeting at approximately 10:20 pm.


                                                Roll Call

               Ayes: Johnson; Pust; McGehee; Willmus; and Roe.

               Nays: None.