City
Council Meeting Minutes
February 27, 2012
1. Roll Call
Mayor Roe called to order the
Roseville City Council regular meeting at approximately 6:00 pm and welcomed
everyone. (Voting and Seating Order for February: Johnson; Pust; McGehee;
Willmus; and Roe). City Attorney Mark Gaughan was also present.
2. Approve Agenda
Mayor Roe announced that the
Wal-Mart planning case previously scheduled for tonight’s meeting had been
deferred to the March 26, 2012 meeting.
Councilmember McGehee requested
removal of Consent Item 7.h entitled, “Approve
Contract for Commissioning Services for New Fire Station Project.”
Pust moved, McGehee seconded
approval of the agenda as amended.
Roll Call
Ayes: Johnson; Pust; McGehee; Willmus;
and Roe.
Nays: None.
3. Public Comment
Mayor Roe called for public comment
by members of the audience on any non-agenda items. No one appeared to speak
at this time.
4. Council
Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA)
Report
Mayor
Roe noted the current quilt display at City Hall, through April 14, 2012, by
the MN Contemporary Quilters, and encouraged citizens to view them during
normal office hours.
Mayor Roe encouraged Roseville
citizens to sign up by contacting or visiting City Hall or via the website to
apply for vacancies on various citizen advisory commissions before the upcoming
deadline of February 29, 2012 at 4:30 pm. Mayor Roe noted that vacancies existed
on the Ethics, Parks and Recreation, Planning, and Police & Civil Service
Commissions.
Mayor
Roe announced the upcoming Roseville University, with sessions scheduled to
begin on Thursday, April 12, 2012. Mayor Roe advised that this seven (7) week
free course (registration required) provided a fun, interactive and informative
way for citizens to receive a first-hand look at City operations and
departments, and encouraged sign up at City Hall or via the City’s website.
5. Recognitions,
Donations, Communications
a.
Proclaim March Women’s History Month
Mayor Roe read a proclamation
declaring March 2012 as Women’s History Month in Roseville, MN.
McGehee moved, Pust seconded,
proclaiming March of 2012 as Women’s History Month in the City of Roseville,
MN.
Roll Call
Ayes: Johnson; Pust; McGehee; Willmus;
and Roe.
Nays: None.
b.
Recognize Human Rights Essay Contest Winners
Members of the City of Roseville’s
Human Rights Commission welcomed and introduced this year’s winners of the
annual Essay Contest. Commissioners present included Chair Gary Grefenberg who
briefly noted that the essay contest had been initiated by the City of
Roseville in 1986 and was now state-wide. Chair Grefenberg introduced other
Commissioners present in the audience, along with family members and teachers.
Chair Grefenberg also introduced the Commissioner’s Present at the presentation
were Youth Commission that were introduced by Chair Grefenberg: Kayo Kadir,
Marie Siliciano, and Joan Dao.
The City Council recognized the
following students and their teachers, with the first, second and third place
winners sharing their essays during the meeting, and introduced by the Youth
Commissioners, with them then reading excerpts of the honorable mention essays.
|
Winners
|
Student
|
School
Grade
|
School
|
Teacher
|
|
First
|
Gabriel Cederberg
|
8th
|
Parkview
|
Mr. Lucas Ebert
|
|
Second
|
Noah Clark Zander
|
8th
|
Parkview
|
Mr. Lucas Ebert
|
|
Third
|
Audrey Wilson
|
8th
|
RAMS
|
Mr. Lee Thao
|
|
Honorable Mention (HM)
|
Sam O’Donnell-Hoff
|
8th
|
Parkview
|
Mr. Lucas Ebert
|
|
HM
|
Sophia Rossini
|
8th
|
Parkview
|
Mr. Lucas Ebert
|
|
HM
|
Maren Youngquist
|
8th
|
RAMS
|
Mr. Lee Thao
|
Students were personally recognized
by individual Councilmembers and staff, with photo opportunities followed by a
reception hosted by the Human Rights Commission for students, families,
teachers in the lower level of City Hall.
Recess
Mayor Roe recessed the meeting at approximately 6:40 pm and
reconvened at approximately 6:47 pm.
6. Approve Minutes
Comments and corrections to
draft minutes had been submitted by the City Council prior to tonight’s meeting
and those revisions were incorporated into the draft presented in the Council
packet.
a.
Approve Minutes of February 13, 2012 Meeting
Johnson moved, Pust seconded,
approval of the minutes of the February 13, 2012 meeting as amended.
Corrections:
·
Page 3, Lines 38-39 (Roe)
Strike parenthetical comment
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
7.
Approve Consent Agenda
There were no additional changes to
the Consent Agenda than those previously noted. At the request of Mayor Roe, City
Manager Bill Malinen briefly reviewed those items being considered under the Consent
Agenda.
a.
Approve Payments
Willmus moved, Johnson seconded,
approval of the following claims and payments as presented.
|
ACH Payments
|
$738,029.56
|
|
65367 – 65543
|
636,854.51
|
|
Total
|
$1,374,884.07
|
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
b.
Approve Business & Other Licenses
Willmus
moved, Johnson seconded, approval of business license applications for the
period of one (1) year, for the following applicants:
|
Applicant/Location
|
Type of
License
|
|
Jennifer Kesling at Massage Envy Roseville
2480 Fairview Avenue, Suite 120
|
Massage Therapist
|
|
B-Dale Club; 2100 Dale Street N
|
Pool / Billiards
|
|
B-Dale Club; 2100 Dale Street N
|
Amusement Device
|
|
|
|
Knights of Columbus; 2233 N Hamline Avenue, Suite B-12
|
Bottle Club
|
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
c.
Approve General Purchases and Sale of Surplus Items Exceeding
$5,000
Willmus moved, Johnson seconded, approval
of the submitted list of general purchases and contracts for services as
follows:
|
Department
|
Vendor
|
Description
|
Amount
|
|
Fire
|
ANCOM
|
19 Pager replacements, completing replacement program to
meet new FCC regulations as of 5/12
|
$9,887.01
|
|
Engineering
|
CES Cadd /
Engineering Supply
|
DesignJet printer for engineer plans, replacing existing
oversized printer (12 years old)
|
6,895.00
|
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
d.
Approve 2011 Final Budget Adjustment
Willmus moved, Johnson seconded,
approval of year-end amendments to the 2011 Budget, as detailed in the Request
for Council Action (RCA) dated February 27, 2012.
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
e.
Award Sanitary Sewer Lining Bids
Willmus moved, Johnson
seconded, adoption of Resolution No. 10970(Attachment A) entitled, “Resolution
Awarding Bids for 2012 Sanitary Sewer Main Lining; in the amount of $457,160.35
to Visu-Sewer, Inc. of Pewaukee, WI.
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
f.
Adopt Post Bond Issuance Compliance Policy and Procedures
Willmus moved, Johnson seconded,
adoption of Resolution No. 10969(Attachment A) entitled, “Resolution
Establishing Procedures and Policies Relating to Post Issuance Compliance
Under the Internal Revenue Code upon the Issuance of Government Bonds;” at the
recommendation of and as detailed by the City’s Bond Council (Attachment C).
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
g.
Approve Final Sanitary Sewer Main Lining Payment for 2011 Project
Willmus moved, Johnson
seconded, adoption of Resolution No. 10971(Attachment A) entitled, “Final
Contract Acceptance – 2011 Sanitary Sewer Lining Project;” accepting the work
completed and starting the one-year warranty; and authorizing final payment in
an amount not to exceed $164,788.42.
i.
Receive Summary of Police Forfeiture Funds
Willmus moved, Johnson seconded,
receipt of staff’s summary Memorandum of 2011 forfeiture account activity.
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
8.
Consider Items Removed from Consent
a.
Approve Contract for Commissioning Services for New Fire Station
Project (former Consent Item 7.h)
At the request of Mayor Roe, City
Manager Malinen reviewed the request as detailed in the RCA dated February 27,
2012.
Councilmember McGehee sought
clarification that this contract included HVAC systems as well.
City Manager Malinen assured
Councilmembers that the contract included HAVAC system; with the firm of
Karges-Faulconbridge, Inc. (KFI) having previously worked with the City on the
geothermal studies and installation at the Skating Center.
Councilmember McGehee stated that
her rationale in highlighting this item was to again advocate for the City
considering LEED Certified construction for the Fire Station as part of its
ongoing strategic planning exercises.
Councilmember Johnson sought
clarification on KFI’s opinions on existing underground field and use of that
technology for the Public Works and City Hall facilities.
City Manager Malinen advised that
the KFI report, when finalized, would include that analysis to address the
entire City campus.
Fire Chief Tim O’Neill added that
the KFI contract included multiple pieces, including an analysis of the new
fire stations HVAC system and how it impacts the campus Master Plan completed
several years ago, and now being updated as part of the KFI contract. Chief
O’Neill advised that the intent was to use the excess heat and pipe under Civic
Center Drive into the Public Works building for future use by the fire station;
as well as utilizing all the skating center’s waste heat, allowing for a
smaller boiler system in the fire station; and increasing the life expectancy
of the wells since the excess heat would be used in the system rather than
going back into the ground. Chief O’Neill advised that, if the contract is approved
by the City Council, this information will come back before the City Council
for their information and review at a future date.
Pust moved, Johnson seconded,
authorizing the City to enter into a contract with Karges-Faulconbridge, Inc.
(KFI) for commissioning services; and authorized the Mayor and City Manager to
enter into a Standard Agreement for Services (Attachment A).
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
9. General Ordinances for Adoption
10. Presentations
a.
Receive Northwest Youth and Family Services (NYFS) Annual Update
of Activities
Mayor Roe welcomed and introduced Jerry
Hromatka, Executive Director of NYFS, who reported to the City Council on
activities during 2011; as included in the agenda packet materials; and
displayed for the public during the meeting.
The presentation included the
three program areas of NYFS: Mental Health, Youth Development, and Day
Treatment; benefits for communities involved with NYFS; 2010-2011 Service Summary
of contracted services, including counseling, diversion, youth employment,
senior chore; and provided the dollar amount of services contracted by the City
in the amount of $49,733, and those non-contracted in the amount of $189,635
for 2011. Mr. Hromatka provided highlights of the program year, as well as
challenges for 2011 and the future based on the current economy and the
changing community; and future projections for the NYFS, including potential
merging with similar agencies in the area as well as potential expansion of
funding streams.
Discussion among Councilmembers
and Mr. Hromatka included attempts by NYFS in not duplicating services being
provided by other agencies and volunteers (e.g. senior citizens); and the extensive
volunteer corps working with NYFS and its programs.
Mr. Hromatka reminded
Councilmembers of the upcoming Leadership Lunch on May 2, 2012.
b.
Receive Roseville Visitors Association (RVA) Annual Report
Mayor Roe welcomed and
introduced Julie Wearn, Executive Director of the RVA.
Recess
Due to technical issues, Mayor Roe recessed the meeting at approximately
7:22 pm and reconvened at approximately 7:24 pm.
Ms. Wearn reviewed the involvement
of Roseville restaurants and hotels/motels and 2011 results in bookings,
activity, marketing efforts, and area events and attractions to increase that
visitor/tourist traffic in the community. Ms. Wearn highlighted advertising
partnerships, links and partnerships with area sports and meeting facilities;
advertising in vacation guides; inclusion in the Minneapolis/Saint Paul Visitors
Guide; updates to the website; and economic impacts on tourism in MN and Ramsey
County, as well as Roseville.
Mayor Roe noted some of the
meeting packets included the RVA’s Annual Report, while with some only had the
RVA Visitor’s Guide.
Discussion among Councilmembers
and Ms. Wearn included the source of funding for the RVA with the local hotel
tax and comparisons of Roseville’s tax rate compared to other adjacent
communities and their hotel/motel rates; occupancy rates in Roseville trending
much higher, with overall rates much lower; still awaiting levels returning to
2008 levels, but trending favorably; the advantages of staying in Roseville for
on-site parking, easy highway access to both Minneapolis and St. Paul events,
shopping and other activities; and the City Council’s favorable impression with
the Roseville Visitors Guide.
Mayor Roe thanked Ms. Wearn for
her presentation, and to the RVA for their ongoing positive marketing of
Roseville.
c.
Receive 2011 Code Enforcement/Neighborhood Enhancement Program
(NEP) Report
Mayor Roe welcomed and introduced
City Codes Coordinator Don Munson. Mr. Munson noted the great success of the
Neighborhood Enhancement Program (NEP) in Roseville, initially utilizing Housing
and Redevelopment Authority (HRA) funding, with completion of the fourth year
of the residential program. In entering the fifth year of the program, Mr.
Munson noted that the program continued to positively build upon itself.
Mr. Munson reviewed the report, as
detailed in the meeting materials, and staff observations to-date; and
statistical data gathered over the last four (4) years; the learning curve
developed as the program evolved; and the overall decline in code violations
found in all areas of the community, with the exception of one (1) area. Mr.
Munson opined that, all indications were that the program was working, was well
supported by residents, and was having the desired impact. Mr. Munson noted
that the calls fielded by staff were overwhelmingly positive; and attributed
the City’s NEP Inspector, Brian Kaufman, as one of the reasons for that success.
Mr. Munson reviewed some of the
lessons learned to-date: one nuisance area not addressed created more within
that same neighborhood; older neighborhoods in the community had more code
violations, some based on smaller garages and older properties requiring more
maintenance and repair than more recently built homes and neighborhoods.
Mr. Munson advised that staff was
proposing no changes or improvements going into the fifth year in 2012; with
the intent to observe properties every three (3) years as opposed to two (2)
years; which should allow staff time to add an exterior review of conditions of
multi-family and business properties as well.
Mr. Munson displayed the 2011 NEP
program; violations and inspection data and trends; and the significant drop in
neighborhood complaints and subsequently in annual cases requiring abatement
between 2006 and 2011. With the exception of code enforcement issues
continuing to develop around multi-family apartment buildings, Mr. Munson
advised that the code enforcement issues seemed to be spread out evenly
throughout the City. Mr. Munson noted that Code Enforcement staff was partnering
with the Human Rights Commission, Planning Division, community volunteers,
Police and Fire Departments, and other agencies to facilitate exterior property
maintenance and improvements in the community.
Mr. Munson provided “before” and
“after” photographic examples of properties.
Discussion among Councilmembers
and Mr. Munson included types of complaints at Har Mar that were fielded by
staff in 2011; complaints on commercial properties as well without involving
those properties to-date in the NEP.
Mayor Roe thanked Mr. Munson for
his presentation.
11. Public Hearings
a. Discuss
lake Owasso Water Ski Course and Jump
Roseville Police Lt. Lorne Rosand
summarized the purpose of tonight’s Public Hearing, and noted that Ramsey
County Sheriff’s Office representative Deputy John St. Germaine was present in
the audience.
Lt. Rosand noted receipt of an
e-mail from Bill Youngquist providing the history of the annual request.
Mayor Roe opened and closed the
Public Hearing at approximately 7:00 pm, with no one appearing for or against.
12. Business Items (Action Items
a. Approve Lake
Owasso Water Ski Course and Jump
Johnson moved, Pust seconded,
directing staff to advise the Ramsey County Sheriff of the outcome of tonight’s
Public Hearing soliciting input on the proposed Lake Owasso Safe Boating
Association’s and their permit to the Ramsey County Sherriff’s office for a
water ski course and jump on Lake Owasso during the 2012 season.
Roll Call
Ayes: Johnson; Pust; McGehee;
Willmus; and Roe.
Nays: None.
For the benefit of the listening audience in attendance,
Mayor Roe again announced that the Wal-Mart discussion had been deferred until
March 26, 2012.
b. Receive
Performance Measures Report
For informational purpose only,
City Manager Malinen provided 2011 Performance Measurement Results to
complement existing reports and statistics used in decision-making; and as
detailed in the RCA dated February 27, 2012.
Discussion included the purpose of
the measurements and rationale for comparisons with the City of Woodbury based
on the challenges in finding any interest of peer communities in participating
in the process; and the City of Woodbury’s original initiative in establishing
the measurement categories currently used by Roseville.
Councilmember Pust opined that,
with three (3) years of data now available for comparison, it was now time to
take the next step and have department goals established to achieve community-wide
goals based on budgeting and service levels. Councilmember Pust specifically
requested that staff establish a deadline for moving to that next step and how
they proposed to achieve those goals, to be provided in the next few weeks/months
for best management practices by category.
Mayor Roe noted that such an
exercise would be part of the City Manager goals and their relationship with
performance measures.
City Manager Malinen advised that
staff would be working toward such a step in the near future.
Councilmember Willmus suggested
expanding the peer group beyond Woodbury to adjacent communities (e.g.
Shoreview, New Brighton) by finding how to extrapolate the data that was
obviously available in some format.
Mayor Roe reiterated that the
information tied back to the current strategic planning exercises and City
Council aspirations, as well as part of the Imagine Roseville 2025
references as well. Mayor Roe expressed his confidence that as the process
moved forward, it would continue to be refined and accurately measure community
achievements.
Councilmember McGehee referenced
page 6 regarding dispatching emergency apparatus, opining that this needed to
be a community-needs benchmark and self-monitoring based on historical Roseville
data rather than comparisons with other communities.
City Manager Malinen opined that
it part of the challenge was the availability of the data depending on the
compatibility of the data from its origination based on individual agency
systems for collecting and analyzing that data.
Councilmember Johnson noted that
independent data from the EMT and Fire Department indicated continual
improvement in response times, based on past staff reports. Councilmember Johnson
noted that the template used for this performance measurement exercise did not
provide separation of emergency services, but that the Department’s annual
report did segregate that data.
Fire Chief O’Neill concurred,
noting the current response time for medical emergencies by EMT’s was 3.30 minutes;
and Fire Department response times at a little over 4.0 minutes with that
delayed time due to turn-out gear time. Chief O’Neill noted challenges in
transferring data from one system to another, also based on state requirements
and software availability. Chief O’Neill assured Councilmembers, and the
public, that this comparison information would be forthcoming in the next few
months. Chief O’Neill further noted that it was challenging to find a
comparable department to that of Roseville in terms of staffing, making it hard
to track that comparable data.
Mayor Roe noted that, whatever
method was used for tracking the data, the purpose in tracking it was to
determine if the City was going a good job; and based on City Manager Malinen’s
presentation, the process was still a work in progress; and efforts continue to
improve and refine how the reporting is provided.
Recess
Mayor Roe recessed the meeting at approximately 8:22 pm and
reconvened at approximately 8:30 pm in work session format. Councilmembers
Willmus, Pust, McGehee and Mayor Roe were present, as well as Department Heads
Chris Miller, Duane Schwartz, Rick Mathwig, Tim O’Neill, Lonnie Brokke, Patrick
Trudgeon, and City Manager Malinen.
c. Continue
Discussion on City Council Strategic Planning Report
For the benefit of the listening
audience, Mayor Roe provided a brief synopsis of the process to-date; as
detailed in packet materials; and noted the purpose of tonight’s work session
was to further refine the document to obtain a focus on particular short- and
long-term strategies. As an organization, Mayor Roe noted the attempt to
achieve community aspirations, with a difference in a detailed work plan and a
strategic plan, and differentiating whether items were short- or long-term
strategies or broader objectives that tied into the existing work plan. As previously
followed, January 30, 2012 individual City Councilmember and Department items
were reviewed first for redundancy, clarification, or striking; at which time
they were incorporated or added to the existing work plan items.
Engaged in Our Community’s
Success through our Roles as Citizens, Neighbors, Volunteers, Leaders, and
Businesspeople (Pages 11-12)
·
Line 297 – Support HRC efforts on civic engagement and
neighborhoods
It was consensus that this was a
carryover from the 2011 work plan, was already being done, and should be struck
·
Line 277 - Establish volunteer management program
It was consensus that this was a
carryover from the 2011 work plan, was already being done, and should be struck
Discussion included whether this
was a short- or long-term item based on previous conversations; whether it was
exclusive to the Parks and Recreation Department or broader based, with
consensus that it was broad- and community-based from a strategic point of view
and area of focus for long-term funding needs; the importance of recruiting and
retaining a vibrant volunteer corps in the community, and preserve it and grow
it, not presume it will be self-sustaining; and whether a volunteer or paid
volunteer coordinator was indicated.
Mr. Brokke recognized the
existing volunteer pool, and the need for properly structuring and successfully
coordinating those volunteers and their efforts, and requiring funding to
ensure it will remain sustainable. Mr. Brokke noted that the volunteer
situation had changed over the last 5-10 years as the community continues to
change.
City Manager Malinen noted that
the availability and interest of a volunteer pool was supported in the survey
responses from residents; and changes in community demographics and the economy
were both factors in the volunteer emphasis.
Councilmember McGehee noted the
need to nurture, recognize and engage volunteers; and to recognize their need
for feeling important, having responsibility and flexibility in their volunteer
service; and the need to engage different segments of the community, whether
youth or senior citizens. Councilmember McGehee further noted the importance
of matching volunteers to needs.
Councilmember Johnson noted the
advantages in pursuing an e-mail contact for a vast majority of volunteers, not
currently being taken advantage of; allowing more volunteers to be contacted
within various sectors of the community; as well as by communicating needs and
coordinating through existing advisory commissions.
Consensus was to keep this item
as a long-term strategy, with a short-term plan for how best to coordinate that
volunteer base as well as determining resources and financing issues.
Since the item was already listed
in the existing work plan (line 264), Mayor Roe directed staff to strike it
from the January 30 list; with the short-term need being to reallocate resources
to facilitate development.
·
Line 278 – Improve Communication with Residents…
After some discussion, it was the
consensus that progress continued to be made; with social media another option
to improve that communication; with citizen complaints continuing about the
timing of agenda packet materials or discussion topics to allow the public time
to response and/or comment (e.g. land use issues).
Mayor Roe noted the distinction
between when land use or development applications are received and under staff
review, but yet to become public information, versus when they become public
information and available for public comment or a formal Public Hearing
depending on the type of application. From a strategic point of view, Mayor
Roe noted the need to continue improving communication; and suggested retaining
that as a short- and long-term strategy; however, he noted the need for further
City Council discussion regarding further analysis for resource allocation.
·
Line 280 – Increase Civic Engagement
It was the consensus that this
item was already listed in another category in the existing work plan; with the
HRC Task Force coming forward shortly with a recommendation
·
Line 293 - Discuss/Implement ongoing, community-driven visioning
process (page 12)
Councilmember Johnson stated that
his rationale in including this item, was his desire to continue updating the Imagine
Roseville 2025 community visioning process, to ensure it didn’t become
stagnant or outdated. Councilmember Johnson suggested that one option would be
to have advisory commissions review the document annually, as he’d previously
suggested without result. Councilmember Johnson noted that, if this strategic
planning process continued annually, it may accomplish that same purpose.
Councilmember McGehee concurred,
however, from a different perspective, sought to include community participants
for their input as well; and opined that as economic or community changes
occurred, it would provide another opportunity for community outreach and allow
their interaction with local government without requiring a major staff effort.
Mayor Roe advised that this
remained a priority for him as well; however, with the key words being
“community-driven” and “ongoing,” and suggested a future task force or group
specifically charged with that responsibility. Whether this was a role for the
Community Development Department, or via a community group, Mayor Roe opined
that a built-in process for this community group should be initiated and
included as an aspiration with the purpose of periodically reporting progress.
Councilmember McGehee opined that
it should allow for public input beyond the limited time allowed during the
public comment portion of meeting agendas.
Mayor Roe suggested that it be
interactive in nature and feed the City Council’s aspirations, and suggested
that it be a short-term goal to develop that process over the next year.
Councilmember Johnson, having
been part of the Imagine Roseville 2025 process, cautioned that the need
would be to have achieved a meaningful, abbreviated process.
Mayor Roe suggested that the
process be left to determine itself; and remain as a short-term goal to develop
that process; with the long-term goal to implement the process. Mayor Roe
suggested that the HRC’s Civic Engagement Task Force be asked to provide their
input.
·
Line 294 - Park Board/Park Service District
Councilmember Willmus opined that
he saw this as a short-term goal, and related to revisiting the mission of the
Parks and Recreation Commission.
Mr. Brokke noted the extensive
research done last year as part of the Master Plan process; and review of
relationships with other agencies/communities, with the distinctions between a
park board and a district; with input from the City Attorney’s office as to
those distinctions and legislative capabilities; and spoke in support of
continued discussions.
At the request of Councilmember Johnson,
Mr. Brokke noted that the research was included in the Master Plan goals and
policies.
Mayor Roe noted the need to
retain this as a discussion in the short-term with a report to the City Council
with City Attorney comment; followed by a broader discussion as a medium-term
goal on existing advisory commissions, their roles, whether additional groups
were indicated or any needing to be eliminated. Consensus was that this was a
work plan item for the park concept for short- term and long-term goals; as
well as included in the item to explore new commissions.
Physically and Mentally Active
and Healthy (Page 13)
·
Line 316 – Re-evaluate the Parks Improvement Program (PIP)
Councilmember Willmus noted that
he was unsure if the existing PIP program was intended for improvements or
maintenance; and opined that it needed further definition, since he was of the
opinion that there was a distinct difference.
Mr. Brokke concurred, noting that
the current Parks Renewal Program (PRP) items made it timely to re-evaluate the
PIP.
Mayor Roe noted that it also
related to the overall CIP items.
Councilmember Johnson noted that
the CIP Task Force had earmarked the PIP for further review yet this year.
Mayor Roe suggested that this
item remain short-term for further definition, how it related to the CIP,
followed by a task force recommendation to the City Council in the near future.
Councilmember Johnson noted the
need to consider all CIP items.
Mayor Roe suggested that the PIP
be reviewed at the Park and Recreation Commission and staff level as well, and
returned to the City Council with their recommendation as well.
For the record, Councilmember Pust noted several items on
the existing work plan (page 11) that had already been discussed; and requiring
further refinement by the group. By consensus, Mayor Roe advised that those discussions
would occur once the current line items for this category were finalized to
avoid further confusion.
·
Line 324 – Refine the Park Renewal Program (PRP) Process
Councilmember McGehee opined that
the PRP had yet to conform to survey respondents and their preferences (61%)
for pathways and a community center versus those items identified for initial
bond financing priority. Councilmember McGehee advised that she continued to
field questions as to the priorities for bonding and specific wording in the
survey.
Councilmember Willmus noted that
the larger gathering area question on the survey had evolved from neighborhood
and constellation groups through the Master Plan steering committee.
Mayor Roe clarified that this
initial bonding package was only for Phase I implementation, and not the entire
program, with the highest priorities identified through a citizen-driven process.
Councilmember McGehee opined that
the City Council authorized the survey that was paid for with public money; and
cautioned if it was disregarded, it would create additional problems if the
implementation order was not reflective of the citizen survey process and their
responses.
Councilmember Johnson opined,
based on his citizen contacts, that this priority process as approved was
absolutely appropriate; and further opined that he would not support any conversations
to refine the Master Plan process or rehash things already decided, stating
that it would only be a waste of time.
Mr. Brokke noted the intent to
complete projects on time and on budget; however, with the late start due to
pending litigation, it created challenges, and may become part of the work plan
presented to the City Council for 2013. Mr. Brokke noted that the last two (2)
bullet points (lines 324 and 326 remained short-term goals of the Parks and
Recreation Department.
Mayor Roe noted that the last two
could be struck from the City Council’s work plan bullets, as they were
department-related. Mayor Roe noted that the long-term goal was to have a
successful PRP.
·
Line 317 – Implement Phase II of the Utility Infrastructure Financing
Package
After some discussion Mr. Miller
advised that he would double-check language of the resolution adopted and how
the 2012 and 2013 utility rates were addressed.
Mayor Roe noted this item should
be short-term or “already done,” depending on the results of Mr. Miller’s
research; and remained part of the immediate work plan, but not needed as a
strategy.
·
Line 319 – Develop better strategies and plans for supporting our
senior community
Councilmember Johnson spoke in
support of providing city facilities gratis to groups (e.g. North Suburban
Senior Council, Sarah Barsel) for educational seminars for Roseville senior citizens;
and to pursue partnering with other entities to do so.
Depending on resources, City
Manager Malinen suggested this be included as a short- to medium-term strategy.
Councilmember McGehee suggested
additional information was needed as to whether this was a pilot program or
already established; and potential costs involved.
Mayor Roe opined this may have
task force potential.
Councilmember Pust, as a
representative on the North Suburban Senior Council (NSCC) Board of Directors,
suggested that creation of another task force was unnecessary, as it may already
be incorporated in the NSSC. However, Councilmember Pust noted that a broader
discussion may be what Roseville area seniors wanted. At the request of Councilmember
McGehee, Councilmember Pust advised that the NSCC served all communities served
by the Roseville Area School District.
Discussion ensued with references
to the City’s support level for youth through the NYFS, and the support
indicated for senior citizen interests by comparison.
Councilmember Pust noted the
collaborative efforts of the NYFS with youth and families; and suggested that
could serve as a model for the NSCC to consider as well, and justified the
City’s larger investment to the NYFS.
With other amenities provided by
the City to its senior population, Mr. Miller opined that the City’s
contribution well-exceeded the indicated $6,000 (e.g. Park and Recreation programs).
Councilmember McGehee suggested a
short-term goal to get other communities involved.
Mayor Roe suggested the first
step, for taxpayer benefit information, should be to determine the source of
any funding.
City Manager Malinen opined that
there were policy implications for some of the programs, their nature as
cooperative versus a service; and the next level of social services associated
with some of the programming; and the City’s consideration and priority ranking
for essential versus optional programming. However, City Manger Malinen spoke
in support of future discussions by the City Council.
Councilmember Johnson suggested
that the City Council be provided by Ms. Barsel with a formal request to
determine where and how the City could fill in the gaps for the NSCC.
After further discussion, Mayor
Roe noted that in the short-term, a subcommittee could be set up; with a
long-term goal of developing strategies.
·
Line 321 – Develop better connections between City government… to
those in need in our community
It was the consensus to consider
this as a long-term goal; recognizing the current work by the Police Department
and others on these issues.
Revert to Page 11
·
Line 269 – Rewrite land-use notice policy
Recognize that civic engagement
was already incorporated in several existing work plan items and should be
struck.
·
Line 254 –Routinely seek community input…
This was recognized as a
long-term strategy
·
Line 256 – Provide greater public access
This was recognized as already
incorporated as a communication strategy on the existing work plan, falling
under broad engagement, but a specific task.
·
Line 261 – Create city-wide record management system…
It was noted that this was being
completed by departments with a system in place; and should be part of
department work plans.
Mayor Roe suggested that language
refinement indicates that it be part of service level priority discussions.
·
Line 266 – Foster collaboration…
It was noted that this should be
struck and added to the Healthy Community section instead.
Well-Connected Internally and
Externally through Transportation and Technology Infrastructure (Page 14)
·
Line 353 already on existing work plan
·
Line 351 – wording from January 30 preferred for long-term
strategy
·
Line 340 / Line 347 – broad wording on line 347; specific items
based on resources and CIP discussion; list Park Master Plan Implementation separately,
as well as in the existing work plan
·
Line 347 – redundant – same as line 340 and department-wide;
needs to be narrowed down and created as short-term goal.
It was noted that Lines 336 and
340 were already in the existing plan; however, they lacked funding mechanisms,
but should come under CIP discussions; with sidewalks removed at it was covered
elsewhere.
Mayor Roe noted that the
sustainability of that infrastructure was a long-term strategy with short-term
implications; or could be addressed entirely in the CIP.
Mr. Miller noted that those items
had not been included in the CIP previously, and he wanted to be sure the CIP
was expanded to include those items.
Mayor Roe noted several items
from the CIP report needing further discussion, making them short-term goals.
Mayor Roe noted the need to revise short-term regional transportation as a
priority.
Mayor Roe advised that he and City
Manager Malinen would discuss reformatting and presentation of
the final document .
Governed by a competitively-supported
professional staff that produces measurable results in a productive and
cost-effective manner… (pages 15-17)
It was noted that all of these
items had been moved to other areas.
Organizational Mission
Statement – (Page 18 – 20)
Mayor Roe noted that all CIP items
could be struck as they would fall under the 2011 CIP and become part of the
continuing CIP process.
·
Line 446 – Dedicate new monies…
Mayor Roe noted the need to review
dedication of new funding resources to eliminate funding gaps; but that this
item could be merged with other CIP items.
·
Line 492 – CIP Implementation…Asset Management (page 20)
Mayor Roe noted that this involved
asset management software to manage capital assets and was ongoing, and need
not be listed any longer.
·
Lines 463 and 470
Already linked.
Mayor Roe noted his preference for
the broader language for the long-term, but the need to continue the short-term
goal in the CIP.
Mayor Roe noted that local sales
tax legislation and lobbying efforts should be short-term.
·
Line 443
It was noted that this was already
included in the existing work plan (5th bullet point) and
participating in shared services was articulated in three (3) separate areas;
with suggestions to merge the language as applicable.
·
Line 482 – Fee based services to residents
Councilmember McGehee advised that
this was intended to determine other services that the City could offer to its
residents on a fee basis, similar to other community offerings.
City Manager Malinen noted that
this was already listed under shared resources; with Mr. Brokke advising that
the Parks and Recreation Department and Community Education staff were
continually looking for shared opportunities.
Mayor Roe noted that any
discussions on whether they were fee-based or tax-supported would be a part of
the City Council’s decision-making process; and advised that this item be
struck.
·
Line 483
This item was already included
under performance measurements (short-term).
·
Line 487
Mayor Roe noted that this was an
unspoken objective; with Mr. Trudgeon advising that it was broad and could be
incorporated with others; therefore struck.
·
Line 490
This will be part of the next step
in the process; therefore it was struck.
·
Line 495 - Council Work Session
Mayor Roe advised that he and
Councilmember Willmus had previously discussed this item; and suggested that
one meeting per month be dedicated primarily for discussion under the current
format, but allowing for more focused discussion time.
Councilmember McGehee expressed
her preference to have citizens sit at the table with their individual topics
as done in the past.
Mayor Roe advised that initially,
the process that would be initiated would be as stated, with one meeting per
month focused on discussion; with business items coming under the consent agenda,
along with meeting minutes and public comment as currently followed. After
that brief business portion of the meeting, Mayor Roe advised that discussions
would then ensue on specific topics.
Councilmember Johnson noted the
need for individual Councilmembers to be self-disciplining and respectful of
that discussion focus, and to avoid rehashing past issues that will then end up
defeating the purpose.
Mayor Roe advised that he would
work with City Manager Malinen on the meeting format; allowing for some
flexibility in scheduling that work session, depending on action items and how
best to implement it short-term.
·
The following items were either determined to be in process
and/or part of the department/administrative work plan, and therefore struck
from the Council Strategic Plan: Lines 497, 499, 600, and 501.
·
Line 502
Councilmember Johnson expressed
his concern in providing parity, rather than always playing catch up
City Manager Malinen suggested
this be pursued as a long-term goal to achieve that parity, noting obvious
resources issues.
At 10:01 p.m. Johnson moved, Willmus seconded to extend the
meeting an additional ten (10) minutes to finalize this discussion.
Roll Call
Ayes: Johnson; Pust; McGehee; Willmus;
and Roe.
Nays: None.
·
Line 504
It was determined that this item
was a short-term staff work plan item.
Related to a local option sales
tax, Councilmember McGehee opined that this was not a straightforward issue
with her, given the 30% rental rate in the City and the number of seniors; and
her concern that they would be charged more to shop in their own communities.
Councilmember McGehee advised that there remained differing opinions on the
City Council.
Mayor Roe advised that any
discussion on whether there would be a future referendum would be public
discussion and participation to the extent the City could obtain the
information.
Back to existing work plan items
(Page 18):
·
Lines items 432, 435 and 440 were determined to be redundant,
succession planning, pr department strategic planning, and were struck from the
list.
·
Line item 432 was ongoing and remained as an ongoing process to
ensure quality service.
·
Line items 443, 446, 450, 452, 454, 456,457, 459, 466, and 492
were determined to be incorporated with the budget process; and were struck
from the list.
Mayor Roe advised that the next
step would be to reformat and refine the list of strategies and short-term
goals and work plan items; to be presented to the City Council for review and
adoption.
13.
Business Items – Presentations/Discussions
14. City Manager Future Agenda Review
City Manager Malinen reviewed
upcoming agenda items.
15.
Councilmember-Initiated Items for Future Meetings
Councilmember McGehee requested a
discussion on the recent fiscal disparities study as it relates to long-term
planning at March meeting.
Councilmember Willmus noted that he
had previous discussions with Community Development Director Patrick Trudgeon
on the process if the City was to consider acquiring properties in the Twin
Lakes Redevelopment Area, upfront costs and impacts to the community.
16.
Adjourn
Johnson moved, Willmus seconded, adjournment
of the meeting at approximately 10:20 pm.
Roll Call
Ayes: Johnson; Pust; McGehee; Willmus;
and Roe.
Nays: None.