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City Council

City Council Meeting Minutes

January 7, 2013


Public Reception


City Council Oaths of Office


1.         Roll Call

Mayor Roe called to order the Roseville City Council regular meeting at approximately 6:30 pm and welcomed everyone. Immediately prior to the meeting, a Public Reception was held in the City Hall Lobby followed by City Council Oaths of Office in the City Council Chambers for incoming Councilmembers Jason Etten and Lisa Laliberte.  (Voting and Seating Order: Willmus; Etten; McGehee; Laliberte; and Roe).  City Attorney Mark Gaughan was also present. 


Mayor Roe welcomed incoming Councilmembers Laliberte and Etten to the Roseville City Council.


2.         Approve Agenda

Councilmember McGehee requested removal of Consent Items 7.c and 7.h, respectively entitled “Approve General Purchases and Sale of Surplus Items in Excess of $5,000;” and “Approve 2013 City Sign Permits.”


Mayor Roe requested removal of Consent Item 7.a entitled, “Approve Payments.”


Willmus moved, McGehee seconded approval of the agenda as amended.


                                                Roll Call

               Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

               Nays: None.


3.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items. 


a.         Mark Petersen, 1132 Laurie Road

Mr. Petersen advised that he had experienced a serious car accident on January 2, 2013 at the intersection of County Road B-2 and Lexington Avenue, as he was eastbound on County Road B-2 and turning left onto Lexington Avenue, with a pick-up truck striking his minivan.  Mr. Petersen advised that his sister had sustained a minor concussion from deployment of the airbag as a result of the accident.  Mr. Petersen asked that the City give serious consideration to reprogramming signals at that intersection to avoid future accidents to alternate east and westbound traffic so there was is no crossing of opposing traffic.  Mr. Petersen thanked the City Council for their time and consideration.


Mayor Roe thanked Mr. Petersen for his comments; and expressed his relief that Mr. Petersen’s sister was recovering.  Mayor Roe advised that, while this intersection was under the jurisdiction of Ramsey County and they would be in charge of signal timing, he assured Mr. Petersen that the City’s Public Works Department would contact and coordinate with Ramsey County Public Works Department to address Mr. Petersen’s concerns.


Councilmember McGehee introduced Public Works Director Duane Schwartz in the audience and suggested that Mr. Petersen follow-up with him in resolving this issue.


4.            Council Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA) Report

Mayor Roe announced a need for interested persons to buy burgers and chips at the White Bear Lake V.F.W. on Highways 61 and 96 on the second Monday of each month from 5:00 – 8:00 pm, with proceeds from the fundraiser going to support military families and sponsored by the Beyond the Yellow Ribbon group of Northern Ramsey County.


Mayor Roe announced the next seven week session of Roseville University every other Thursday from 6:30 – 9:00 pm, starting on February 28, 2013.  Mayor Roe noted that this interactive process was provided a fun and informative behind-the-scenes look at local government.  Mayor Roe advised that Roseville U was free, but since space was limited, residents were asked to sign up to keep class sizes reasonable; with sign up available at City Hall or via the City’s website. 


Councilmember Willmus recognized a recent newspaper article regarding the Roseville High School Boys Basketball Team, and the generosity of a couple toward the team over the holiday tournaments who bought the entire team’s lunch in Alexandria, MN.  Councilmember Willmus noted the favorable impression the couple had received with the team’s decorum and politeness; which served to show the great work of our local schools, coaches, and teachers; and thanked the team for being such good ambassadors for the school and the entire City of Roseville.


Mayor Roe concurred.


Mayor Roe recognized the City Police Department for recent recognition received from the Karen community for their work with and support of that immigrant community in Roseville.


5.         Recognitions, Donations, Communications


a.         Proclamation of Martin Luther King Jr. Day

McGehee moved, Willmus seconded, proclaiming January 21, 2013 as Martin Luther King Jr. Day; urging all citizens to join together to recognize, praise and honor the efforts of Rev. Dr. Martin Luther King Jr.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


6.            Approve Minutes


a.            Approve Minutes of December 10, 2012 Meeting

McGehee moved, Etten seconded, approval of the minutes of the December 10, 2012, meeting as presented.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


7.            Approve Consent Agenda

There were no additional changes to the Consent Agenda than those previously noted.  At the request of Mayor Roe, City Manager Bill Malinen briefly reviewed those items being considered under the Consent Agenda.


a.            Approve Business Licenses

          Willmus moved, McGehee seconded, approval of business license applications for the period of one (1) year, for the following applicants:



Type of License

Eureka Recycling; 2828 Kennedy Street NE; Mpls., MN

Recycling Hauler

Stepanie Salak, Elizabeth Hector, Virginia Brand

Massage Xcape; 1767 Lexington Avenue N; Roseville, MN

Massage Therapist


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


b.            Adopt Resolution Designating Bank Depositories

Willmus moved, McGehee seconded, adoption of Resolution No. 11038 entitled, “Resolution on Designation of Depositories.”


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


c.            Adopt Resolution Designating Bank Signatories

Willmus moved, McGehee seconded, adoption of Resolution No. 11039 entitled, “Resolution of Designation of Bank Signatories.”


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


d.            Designate 2013 Legal Newspaper

Willmus moved, McGehee seconded, designation of the lowest bidder, the Roseville Review, as the legal newspaper for the City of Roseville for 2013.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


e.            Approve Solicitation of Donations for 2013 Special Events

Willmus moved, McGehee seconded,  authorizing the City Manager or his designee to send letters requesting support from various community and civic groups and businesses for certain city functions and special events for 2013, as detailed in the Request for Council Action (RCA) dated January 7, 2013.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


f.             Designate 2013 Assistant Weed Inspector

Willmus moved, McGehee seconded, appointment of the City of Roseville Community Development Department Codes Coordinator as the duly authorized and designated Assistant Weed Inspector for the calendar year 2013, pursuant to MN Statutes 18.80.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


Mayor Roe recognized newly-elected Roseville legislator, Representative Alice Hausman in the audience, and encouraged her to seek successful legislation in an upcoming session related to the archaic Assistant Weed Inspector Statutes and need to designate an Official Newspaper annually, due to changes in technologies that should be supported by changes in legislation accordingly.


g.            Accept Corrective Deed from Roseville Properties for Property Purchased for Twin Lakes Parkway

Willmus moved, McGehee seconded, acceptance of the corrective deed from Roseville Acquisitions as detailed in the attachment to the RCA dated January 7, 2013.   

                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


8.         Consider Items Removed from Consent


a.            Approve Payments

Mayor Roe, for the benefit of other Councilmembers, advised that he had spoken to Finance Director Miller regarding the possibility of a different format for this report that would be organized and subtotaled by fund and account.  Mayor Roe advised that, an additional cost of $400 for software allowing that formatting, could be provided by the City’s existing financial software vendor.  With City Council concurrence, Mayor Roe suggested that this may be a good expenditure for that formatting.


McGehee moved, Willmus seconded, authorizing staff to upgrade the financial software program to allow for improved formatting of the check register.

                                    Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None


McGehee moved, Willmus seconded, approval of the following claims and payments as presented.    

ACH Payments







                                                            Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None


c./       Approve General Purchases and Sale of Surplus Items Exceeding $5,000

A revised Request for Council Action (RCA) dated January 7, 2013, was provided as a bench handout, attached hereto and made a part hereof.


At the request of Mayor Roe, City Manager Malinen provided a brief summary of this item, noting that the total amount of the squad car purchase remained the same, but the report had erroneously listed replacement of four (4) rather than the actual five (5) squad cars.


Councilmember McGehee asked for clarification of how amounts and vendors were arrived at for blanket purchase orders, and whether they were all part of the State Contract.


Public Works Director Duane Schwartz advised that many were state bid items, and when available, the City generally purchased items through that process.  However, Mr. Schwartz advised that others were negotiated or through shopping around by Department Heads for the best value; and amounts were typically based on historical usages.


McGehee moved, Etten seconded, approval of the submitted list of general purchases and contracts for services presented as follows:






Vehicle Maintenance

GCR Truck Tire Centers

Blanket Purchase Order (PO) for vehicle repairs


Vehicle Maintenance

Midway Ford

Blanket PO for vehicle repairs


Vehicle Maintenance

Roseville Chrysler Service

Blanket PO for vehicle repairs


Vehicle Maintenance

Roseville Chrysler Parts

Blanket PO for vehicle repairs


Vehicle Maintenance

Titan Machinery

Blanket PO for vehicle repairs


Vehicle Maintenance

Tousley Ford

Blanket PO for vehicle repairs


Vehicle Maintenance

Fleepride Parts & Service

Blanket PO for vehicle repairs


Vehicle Maintenance

Factory Motor Parts

Blanket PO for vehicle repairs


Vehicle Maintenance

Suburban Tire

Blanket PO for vehicle repairs


Vehicle Maintenance

Winter Equipment

Blanket PO for vehicle repairs



Midway Ford

Replacement vehicle for





Cellular audio listening device (purchased with forfeiture funds)



Alpha Video

Replace bulletin board system (Cable Channel 16)



Dodge of


Replace 4 squad cars



                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.



McGehee moved, Etten seconded, approval of trade-in/sale of the following surplus item:



Item / Description


Trade-in investigation vehicle ($3,500)


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


h.            Approve 2013 City Sign Permits

At the request of Mayor Roe, City Manager Malinen briefly summarized this request, as detailed in the RCA dated January 7, 2013, for known annual events during the upcoming year.


Councilmember McGehee noted, in her discussions with some community businesses and their desire for an annual approval process as well, questioned if the Community Development Director Trudgeon could streamline their permitting process as well, similar to that of the City, with an annual submission for their various events.  Councilmember McGehee suggested that this process and rules be codified to handle such requests.


Mayor Roe noted that the City’s Sign Ordinance dictated the process for sign approval, handled administratively by staff.


Community Development Director Patrick Trudgeon advised that this sign permit process and ordinance had been reviewed and revised two (2) years ago; and changes were made at that time to make it easier for businesses to have signs for special events, with some limits on display.  Mr. Trudgeon noted that, typically, temporary signs were not very durable; and the issue of enforcement was always a consideration, since for every sign permitted, there were several that did not seek approval before displaying signage.  Mr. Trudgeon advised that staff attempted to work with the business community, but remained open to better ways to enforce the Sign Code for the benefit of the entire community and in fairness to all businesses.  Mr. Trudgeon opined that it may be difficult to get a list for annual approval, as often temporary signage was related to periodic sales.  Mr. Trudgeon noted that the January 28, 2013, City Council agenda had a discussion scheduled about City Code in general, and suggested that it would be appropriate to discuss signs at that time also.


McGehee moved, Etten seconded, approval of the 2013 sign permit for City uses and promotions as detailed in the 2013 Sign Summary, as Attachment A to the RCA dated January 7, 2013.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


12.         General Ordinances for Adoption


13.         Presentations


14.         Public Hearings


15.         Business Items (Action Items)


a.            Designate 2013 Acting Mayor

Mayor Roe advised that, from an historical perspective, the City Council had no set policy, and designating an Acting Mayor was typically at the discretion of the City Council as a whole.


Etten moved, Roe seconded, designation of Councilmember Bob Willmus to serve as the 2013 Acting Mayor.


Councilmember McGehee, while having no problem with that designation, suggested that this designation be taken up annually to allow an opportunity for all Councilmembers to serve in that capacity as needed.


Mayor Roe noted the limited times the Acting Mayor was called upon, unless unexpected circumstances occurred.


At the request of Councilmember Laliberte as to his willingness to accept the role, Councilmember Willmus expressed his willingness to do so.


                                                Roll Call

                        Ayes: Etten; McGehee; Laliberte; and Roe.

                        Nays: None.

                   Abstentions: Willmus.


Mayor Roe noted that statutory requirements indicated that the City Council designates an Acting Mayor annually, so this action would be considered again in 2014, thereby addressing Councilmember McGehee’s suggestion.


b.            Consider Reappointing Citizen Advisory Commissioners

Mayor Roe reviewed the established process for reappointment of eligible Advisory Commissioners and current interest and applications of those interested in reappointment, as detailed in the RCA dated January 7, 2013.


Willmus moved, McGehee seconded, reappointment of eligible commissioners to three (3) year terms beginning April 1, 2013 and ending March 31, 2016, as follows:

Human Rights Commission

Scott Becker

David Singleton

Parks and Recreation Commission

Erin Azer

Randall Doneen

David Holt

Police Civil Service

Don Drackert

Public Works, Environment and Transportation Commission

Duane Stenlund


Councilmember Laliberte suggested that all eligible for reappointment be interviewed, opining that some may have served for many terms and could be blocking someone new in the community from becoming engaged.


Mayor Roe noted that current Policy required advisory commissioners to have term limits for that express purpose to allow turnover.  However, if a minimum of two (2) Councilmembers wished to interview any or all eligible existing commissioners for reappointment, they were welcome to do so, and the original motion could then be withdrawn or amended accordingly.


Councilmember McGehee suggested that, if the intent was to interview, all should be interviewed.


Mayor Roe suggested that, since the policy was already in place, any discussion to change that policy should be a separate discussion at a future date, and not specific to this these particular set of applicants.  Mayor Roe reiterated that, if it was the desire of a minimum of two (2) Councilmembers to interview candidates, the motion could be amended or withdrawn, noting that it did not require a City Council majority to do so.


Councilmember Willmus spoke in support of the current process from the context that often those commissioners eligible for reappointment under the existing policy should be allowed to serve for their two (2) full three (3) year terms; and opined that he would be reluctant to remove someone from a commission unless for egregious reasons.  Councilmember Willmus stated that it took commissioners time to get up to speed on commissions, and the current process still afforded opportunities for new people to come on board and did not limit their access to commissions.  Councilmember Willmus opined that the current system appears to work well, and if it was the desire to interview everyone, the City Council should be cognizant that it would be a fairly lengthy interview process.


Mayor Roe sought Councilmember Laliberte’s intent in seeking interviews, whether for the purpose of interviewing or to become familiar with them before reappointment, or whether the interviews may indicate her lack of interest in reappointment candidates.


Councilmember Laliberte advised that her intent had nothing to do with specific individuals, but was to ensure that the process remained open to engage new people on the commissions.


Mayor Roe suggested that, if the City Council wanted to review the existing policy, it could be done.  Mayor Roe noted that there were at least three vacancies on various commissions (Ethics, Parks and Recreation, and Planning) that would allow new commissioners to come on board, and advised that the City would be seeking applications for those vacancies shortly.


Councilmember Laliberte expressed appreciation for the informative discussion, noting that this had been her intent.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


As indicated, Mayor Roe advised that applications would be sought shortly as part of the appointment process, and encouraged those interested to contact City Hall.


Councilmember Willmus asked that staff be directed to use all available media, not just those options used in the past, as they sought an applicant pool.


16.         Business Items – Presentations/Discussions


a.            Discuss City Council Rules and procedures

Mayor Roe introduced the annual opportunity for any revisions to the current City Council Rules and Procedures.


Councilmember McGehee requested a further look at how the City handled public comment during Public Hearings when individual questions were held until the end of public comment rather than answered at the time the questions are asked. Councilmember McGehee suggested that the program be changed accordingly to avoid stifling dialogue, and serving to actually shorten the entire process and address similar questions of other speakers, and ensure the questions are adequately clarified. 


Mayor Roe noted that this was not something currently addressed in the City Council Rules and Procedures, just a past practice and procedure for public hearings.  Mayor Roe concurred that it was worth discussion, and that there were merits to both points of view and various perspectives to consider.  Mayor Roe suggested that discussion be held at a future meeting at which time proposed language could be available for consideration in amending the Rules of Procedure. Mayor Roe noted that the January 28, 2013 meeting agenda was fairly full, and suggested that it may need to be discussed at a subsequent meeting in February.  Mayor Roe, for the benefit of staff, advised that both items raised tonight be brought forward for discussion at that time:

·         Process for appointment/reappointment of commissions

·         Rules of procedure for answering of questions during public comment


Councilmember McGehee noted that often senior citizens may prefer to speak during public comment rather than waiting for an item to come up on the agenda, however, the current process of taking comment at the beginning of a meeting only on items not on the agenda, precluded them from doing so. 


Mayor Roe advised that, in the past, the agenda has been adjusted, and suggested that people be made aware of that option if applicable.  Mayor Roe noted that, as the person presiding over the meetings, he asked Councilmembers to remind him to announce that option to the audience to make them aware of that.  Mayor Roe questioned if the City Council wanted a locked-in-stone rule that could imbalance competing items, and preferred to exercise some flexibility with agenda orders.  Mayor Roe suggested that options be incorporated into the “How to Participate in a City Council Meeting” flyers kept in the back of the Council Chambers.


Councilmember Laliberte noted that the City Council needed to also be cognizant of those anticipating their later time on the agenda, cautioning that and not moving them forward and could impacting their ability to be present for their agenda item.


b.            Discuss City Council Liaisons

Mayor Roe briefly summarized this annual designation for applicable Council liaisons to various organizations and groups, noting that only the first three (3) listed needed a designated representative.  Discussion ensued regarding the meeting dates and times for each of those groups.


Based on her availability, Councilmember Laliberte expressed interest in serving on the Ramsey County League of Local Governments, as well as her interest in becoming more familiar with local communities.

Councilmember McGehee also expressed interest in serving on this group, and her willingness to serve as an alternate.


Mayor Roe noted that all Councilmembers were invited to attend RCLLG meetings for their informational sessions, but only one person would be designated for voting during their business meetings.


          Willmus moved, Etten seconded, Councilmember Laliberte, with Councilmember McGehee as an alternate, to serve as the City of Roseville representative to the Ramey County League of Local Governments.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.



          Regarding a Roseville Board Member to serve on the Northwest Youth and Family Services Board, Mayor Roe advised that he had been approached to serve as that designee.


          Willmus moved, McGehee seconded, designating Mayor Roe to serve on the Northwest Youth and Family Services Board.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; and Laliberte.

                        Nays: None.

                   Abstentions: Roe.


          Regarding a Roseville Board Member for the North Suburban Communications Commission / North Suburban Access Corporation Board, Councilmember Laliberte sought clarification that a contract was to be negotiated this year.


          Mayor Roe, as current Board Member, advised that the Comcast franchise agreement with ten (10) member cities was set to expire late in 2013; and that information gathering and developing a case for those cities with negotiations had been ongoing for the last two (2) years.  Mayor Roe noted that City Manager Malinen served on the Franchise Renewal Group as part of that process, and at this point, key points were being developed to be used during negotiations.  Regarding the Access Corporation, Mayor Roe noted that this was specific to public cable services, training of operations, and facilitating public media within the member communities.  Mayor Roe volunteered to continue as the City’s designee to the Board, however, he expressed an interest in transitioning off that group.


          Councilmember McGehee asked that Mayor Roe continue to serve based on the current status of negotiations.


          Mayor Roe noted that every meeting over the course of the next year would not necessarily involve those negotiations, and suggested an alternate be designated.


          City Manager Malinen, based on his discussions with Executive Director Cor Wilson, concurred that an alternate be designated.


          McGehee volunteered to serve as an alternate; however, she noted that she did not have this cable system at her residence, so had no personal experience in its service.


          After further discussion, City Manager Malinen agreed to be the alternate for the City of Roseville.


          McGhee moved, Etten seconded, Mayor Roe as the City of Roseville’s Board Member to the North Suburban Communications Commission / North Suburban Access Corporation Board, with City Manager Malinen designated as the alternate.


Mayor Roe noted that this designation could be changed at any time, as there was no statutory requirement that it be done annually.


                                      Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


          Mayor Roe suggested that the current liaisons to the ISD 623 Owasso School Site Task Force remain in place for 2013; as well as the Ex-officio members (Malinen and Roe) to the Roseville Fire Relief Association Board of Trustees.


          City Manager Malinen advised that designation of the City of Roseville’s Emergency Management Team would be on the January 28, 2013, meeting agenda.


          City Council Subcommittees

          Mayor Roe noted that the City Council currently had two (2) standing Subcommittees: City Manager Performance Review and Capital Improvement Plan/Program.  Mayor Roe referenced his January 7, 2013, Memorandum (Attachment B) with suggestions and rationale for those suggestions for those standing committees: to retain the City Manager Performance Evaluation Subcommittee, and to rename the CIP Subcommittee as the “Finance and Budget Subcommittee” and expand its responsibilities for overall budget and financial oversight and to make recommendations for revisions to the full body.  Mayor Roe also suggested adding a “Council Rules Subcommittee.”


          Councilmember McGehee noted her service as an ad hoc Subcommittee of one (1) as a Video Committee over the last year, and suggested that be incorporated into the Rules Subcommittee for reviewing items, in addition to those items previously discussed at tonight’s meeting.


          Councilmember Laliberte opined that she liked the idea of a Subcommittee to discuss the public comment process and video commentary and how to do so; however, she didn’t suggest that it be a standing subcommittee for that particular item.


          Councilmember Willmus opined that, while that was one way to look at it, it may be more beneficial to have such discussion of the entire City Council in a work session environment.


          Mayor Roe noted that none of the proposals would preclude a full City Council discussion, using the CIP Task Force as an example, allowing the Subcommittee to delve into a lot more detail beyond a work session format without the more formal meeting process, and allowing for a more detailed analysis that could then be synthesized for City Council discussion, with the subcommittees not taking any formal action, simply making recommendations to the full body after their exhaustive research.


          Discussion ensued on subcommittee advantages, using previous subcommittee results for liquor and pet licensing as examples.


          Mayor Roe suggested that, until more discussion was held on the Rules Subcommittee, no action be taken on that at this point, either whether it would be a standing or ad hoc subcommittee; and sought interest from individual Councilmembers on the other two (2) standing subcommittees.


          Councilmember McGehee expressed her interest in participating in the CIP Subcommittee; however, she questioned if the documents needed annual review.


          Mayor Roe noted that the previous CIP Subcommittee had already made recommendations and the City Council had adopted a resolution that became part of the City’s Policy.  However, Mayor Roe noted his intent to expand the role of that subcommittee as noted in his Memorandum for the City’s budget and overall City finances and related process and documentation to allow for further fine tuning allowing the City Council and public to better understand the City’s budget moving forward.


          Councilmember Laliberte noted that the City’s budget and financial component was one of the most important things the City Councilmembers undertook, and spoke in support of having the subcommittee in place for that extra process and transitioning it into something newly defined.  Councilmember Laliberte also spoke in support of leaving the City Manager Performance Subcommittee in place, as that was important as well. 


          Councilmember Etten questioned if the Budget and Finance Subcommittee should not include more people from the community with expertise in the financial field that could participate in a more in-depth study of this extremely important function to take care of the City’s money.  Councilmember Etten suggested it may be prudent to consider that as a formal advisory commission versus a City Council Subcommittee, allowing more citizen involvement based on their levels of expertise.  Councilmember Etten opined that the list of responsibilities was quite comprehensive.


          Councilmember Willmus advised that he would support looking at that as an Advisory Commission, as he had suggested in the past; and expressed interest in exploring an Advisory Budget Commission.


Mayor Roe noted that this may tie into something being considered in an upcoming discussion; and noted that a City Council Subcommittee was also open to work with community experts as well as a formal advisory commission would be, but without the appointment/interview process.  Mayor Roe suggested that a trial subcommittee be instituted first, encouraging as much public participation as the subcommittee chose, as a starting point.  Mayor Roe recognized the good points made by Councilmember Etten of how exhaustive the list of responsibilities was at this time; however, he anticipated that the list would become shorter as part of the process of review and would eventually not require wholesale revisions of documents and processes once  the initial review and recommendations were accomplished.  Mayor Roe noted that the overall goal is to improve the process and documents to benefit the understanding of individual Councilmembers and the general public.


Councilmember McGehee concurred with Mayor Roe, to allow the Subcommittee to reach out to the public and perform serious research, after which a formal advisory commission could be put in place if needed.


          Councilmember Etten explained his rationale in suggesting an advisory commission was to provide a formalized process and commitment from a group thoroughly vetted by the City Council body versus individuals who may not have an in depth understanding of city budgets and statutory requirements, and how and why things happen in that budget process. Councilmember Etten advised that he continued to support an advisory commission – now or later – to remain open to the community and hopefully allow them to better understand the process of public finance in local government settings.


          Mayor Roe recognized Councilmember Etten’s rationale.


          Councilmember McGehee concurred with Councilmember Etten’s approach; but suggested the City’s use of other technological media vehicles as available to encourage participation.  Councilmember McGehee opined that there were significant resources in the community who were unable to commit to a long-term commission appointment, but would be available to brainstorm with a Subcommittee on finance and budget issues.


          Councilmember Laliberte opined that there was value in both comments; and the overarching issue was for the City to reconsider how it engaged people in the process.  However, Councilmember Laliberte does not believe any of that replaces the need for the City to have two (2) Councilmembers on the Subcommittee and to formalize the thought process for that engagement.


          Mayor Roe suggested that as a sensible charge for the Subcommittee moving forward, and a subsequent recommendation back to the City Council for ultimate action.  Mayor Roe noted that the purpose of a Subcommittee was to do the legwork; noting that another aspect of their responsibilities listed in his Memorandum was their quarterly review of financial reports and proposed City Manager-recommended budgets as an additional step before those documents came forward to the entire body; with their expertise in addressing the details developed throughout the process.


          Further discussion ensued on the interest of individual Councilmembers on serving on either of the standing subcommittees, and whether to take that action at this or a subsequent meeting.


          Councilmembers Etten and Willmus expressed interest in serving on the City Manager Performance Review Subcommittee for 2013.


                        McGehee moved, Laliberte seconded, designating Councilmembers Etten and Willmus to serve on the City Manager Performance Review Subcommittee for 2013.             

                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


          Councilmembers McGehee and Etten expressed interest in serving on the City’s Finance and Budget Subcommittee for 2013.


          Willmus moved, Laliberte seconded Councilmembers McGehee and Etten to serve on the City’s Finance and Budget Subcommittee for 2013.


          City Manager Malinen noted that the previous CIP Subcommittee had included the City Manager and Finance Director, and whether the City Council wished to continue their service on this newly named subcommittee.


          With consensus, the City Council concurred that it made sense to keep staff on the subcommittee based on their expertise.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


          Commission Subcommittee

          Councilmember Laliberte suggested establishment of a subcommittee to look at the City’s advisory commissions in general, noting that the City Council had already received a recommendation from the Human Rights Commission to establish a Civic Engagement Task Force.  Councilmember Laliberte suggested this be an ad hoc commission that would make recommendations regarding the proposed at the Task Force, as well as number of members, meeting frequency, new commissions that might be needed, etc.  Councilmember Laliberte expressed her interest in serving on that body.


          Councilmember Willmus spoke in full support of such a subcommittee, opining that it was good to review operations from time to time.


          Councilmembers McGehee and Etten also spoke in support of Councilmember Laliberte’s suggestion.


          Etten moved, Willmus seconded, establishing a Commission Review Ad Hoc Subcommittee, designating Councilmembers Laliberte and McGehee as members.


          Mayor Roe advised that he had some related thoughts to share with the Subcommittee at a later time.


                                                Roll Call

                        Ayes: Willmus; Etten; McGehee; Laliberte; and Roe.

                        Nays: None.


          Prostitution and Sex Trafficking Subcommittee

          Councilmember McGehee advised that she had personally already started an ad hoc committee related to prostitution and sex trafficking, based on a letter from a former Roseville mayor. Councilmember McGehee noted that meetings were already taking place with staff and community members to think of ways beyond police action that the community could be made safer and less inviting for this type of activity.  Councilmember McGehee advised that the City’s Housing and Redevelopment Authority (HRA) staff (Executive Director Patrick Trudgeon and Housing Manager Jeanne Kelsey), as well as the Roseville Visitors Association (RVA) Executive Director Julie Wearn had been involved in that brainstorming with her, and suggested it be expanded to a subcommittee to bring recommendations forward to the City Council.  While recognizing the great job being done by Police Chief Mathwig and his department, Councilmember McGehee opined that once those issues were reported in the newspapers, they didn’t serve to reflect well on the community.


          Councilmember Willmus questioned if it had to be a City Council Subcommittee, or  a group consisting of City staff and the RVA.


          Councilmember Laliberte questioned if that wasn’t something under the role of the Human Rights Commission.


          Mayor Roe noted that there were considerable and significant aspects to that topic, and before establishing a subcommittee, more information was needed.


          Councilmember McGehee advised that she was starting it, and it was only at the brainstorming step right now, and any thoughts or ideas from the community would be welcome, as well as recommended changes or funding sources.  Councilmember McGehee advised that she was utilizing the development expertise of HRA staff at this time, noting the benefit to the City’s revenue and overall safety of the community from a number of aspects.  Councilmember McGehee offered to continue as is, in the brainstorming mode, and encouraged public participation; offering to report back to the full body at a later date.


          Mayor Roe recognized that the City’s Police Department was already working proactively in this area, as well as Ramsey County Attorney’s Office, some through educating hotel management about related issues and activities, and how to be aware of them.  Mayor Roe opined that all those efforts were good.


          Mayor Roe noted, as suggested in his Memorandum, that subcommittees could be adjusted as indicated, but opined that tonight’s actions were a good start moving forward.


          On page 3 of his Memorandum, Mayor Roe noted other policy committees for Metropolitan Cities or the League of Minnesota Cities, and suggested working with City Manager Malinen and his staff to get applications in, without any formal City Council action required.


          Councilmember Willmus questioned the City Council’s representation at Roseville Rotary meetings, noting their significant donations over the last year to the City.  Councilmember Willmus suggested that it may be a good idea to explore membership in that organization, as well as reviewing other organizations where membership may be advantageous.


          Mayor Roe noted that, in the past, cost of membership had been an issue, whether personal attendance and membership or corporately by the City.


          Councilmember Willmus suggested that costs and associated benefits be reviewed again.


          Mayor Roe noted the existence of two (2) Chambers of Commerce in the area, both interested in the City’s membership.  Mayor Roe opined that it made sense to reach out to the community and participate in that regard, noting that the one of the City’s Strategic Plan goals was to work on economic development over the next year, which dovetailed with that as well.


          Councilmember McGehee noted that the HRA was planning to get an updated list of community businesses to begin that outreach, as part of their updated strategic plan, in addition to that of the City.


          Mayor Roe noted that this was part of the HRA’s increased funding request to allow staff the time to do so.


c.            Discuss 2013 November Council Meetings

At the request of Mayor Roe, City Manager Malinen reviewed the request of Councilmember McGehee to discuss the November 2013 City Council meeting schedule based on the Thanksgiving holiday.


Councilmember McGehee noted that her issue was due to people traveling over the holiday before and after Thanksgiving, and questioned the need to have meetings conflicting with the holiday.


City Manager Malinen referenced the 2013 calendar, and noted that the December 2, 2013, meeting date was designated for the annual public comment on the upcoming year’s budget following mailing and receipt of Ramsey County Property Tax Statements.


Noting that other individual Councilmembers and/or staff may have conflicts beyond those concerns of Councilmember McGehee, Councilmember Willmus suggested nothing be done at this time, and if adjustment was needed later in the year, it could be done at that time.


After further discussion, the Council asked that staff return in late September or early October – at the latest – for a review of the holiday meeting schedule.


Regarding November 11, 2013, Mayor Roe noted that this is Veteran’s Day and he and City Manager Malinen had volunteered to serve at the White Bear Lake V.F.W. as part of the Beyond the Yellow Ribbon support for military families; and encouraged other Councilmembers to commit to attending and volunteering to support area veterans.


17.         City Manager Future Agenda Review

City Manager Malinen reviewed upcoming agenda items.


Discussion ensued regarding round table discussions (e.g. dry pavement policy and input from the Fire, Police and Public Works Departments; Best Value Procurement presentation by Arizona State University); whether to defer abatements in consideration of weather issues; and reiterating the request that this review document be provided to the City Council electronically.


Councilmember Etten noted that he had a conflict on January 28, 2013, with the All Conference Choir performance in North Branch, MN, but that he was seeking alternatives to ensure his attendance at the City Council meeting if possible.


Councilmember McGehee questioned the status of the City survey; with Mayor Roe noting that intent was to utilize that as part of the budget process.


City Manager Malinen advised that it had not moved forward due to a lack of support; but he offered to proceed with requests for proposals again if so directed by the City Council.


Mayor Roe asked that staff include it for discussion on the January 28, 2013, meeting agenda.


18.         Councilmember-Initiated Items for Future Meetings

Councilmember Willmus noted that, at the end of 2013, the current Recycling Contract would expire; and asked that the City Council have a review and offer their perspective on the Request for Proposals (RFP) prior to it being sent out. 


Mayor Roe suggested that it be included on an agenda when the RFP was being prepared for submission.


Councilmember McGehee also requested that a review of the types/frequency of sorting be assigned to the Public Works, Environment and Transportation Commission (PWETC) prior to that time so the City Council had that information available as part of the RFP process and its own study.


City Manager Malinen advised that the previous RFP process did not have City Council review and approval of the RFP; however, the City Council had referred the process to the PWETC to represent community values for recycling and preferred type of sorting prior to the RFP’s being sent out.


Councilmember Willmus advised that he had heard significant comments from the public, even back to 2005, that the PWETC recommendations still hadn’t all been realized; and expressed his interest in having the City Council take a hands-on approach.  While appreciating the work of the PWETC, Councilmember Willmus noted he continues to hear from residents that are not happy with the current (collection) process.


Mayor Roe suggested, before the RFP, that the PWETC review the process and then the City Council review and formally authorize the RFP or submission for quotes.


Councilmember McGehee requested that research and background information be forwarded from the PWEC to the City Council on the various sorting types and their recommendation based on their research.


Councilmember Willmus requested sorting variables, options and costs of other communities.


Mayor Roe asked that staff put this item on a future City Council agenda to so direct the PWETC to research single/dual sort and costs; and a formal City Council action to proceed with an RFP.


19.         Adjourn

McGehee moved, Laliberte seconded, adjourning the meeting at approximately 8:08 pm.