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City Council

City Council Meeting Minutes

Jul 1, 2013


1.            Roll Call

Mayor Roe called to order a special meeting of the Roseville City Council at approximately 6:00 pm, and welcomed everyone.  Voting and Seating Order: Laliberte; McGehee; Willmus; Etten; and Roe.  City Attorney Mark Gaughan was also present.


Mayor Roe noted the purpose of the meeting was specifically those items as noted on tonight’s agenda.  Mayor Roe further advised that Councilmember Etten was not available due to a pre-excused absence.


2.         Approve Agenda

McGehee moved, Willmus seconded, approval of the agenda as presented.


                        Roll Call

            Ayes: Laliberte; McGehee; Willmus; and Roe.  

            Nays: None.


3.         Public Comment

No one appeared to speak at this time.


4.         Council Communications, Reports and Announcements

Mayor Roe announced vacancies on the City’s Human Rights Commission (1), Police Civil Service Commission (1), and Planning Commission (1), with applications due at City Hall by July 10, 2013.


Councilmember Laliberte expressed the community’s thoughts and prayers for the families of the nineteen firefighters who lost their lives in the line of duty in Prescott, AZ; with Mayor Roe acknowledging the danger faced by firefighters in serving the public.


5.         Recognitions, Donations, Communications


6.         Approve Minutes


7.            Approve Consent Agenda


8.            Consider Items Removed from Consent


9.            General Ordinances for Adoption


10.         Presentations


a.            Status of Local Emergency Response to June 21 Storm Damage

A copy of the Mayor’s Proclamation Declaring a Local Emergency from storm damage experienced in the community on June 21 and 22, 2013, along with supporting resolutions authorized at an Emergency Meeting of the City Council on Saturday, June 22, 2013, was provided as a bench handout, attached hereto and made a part hereof.


Interim City Manager Patrick Trudgeon provided a brief overview of the City’s response to the storm damage.  Mr. Trudgeon commended staff on being very well prepared to deal with the after affects, recognizing that emergency preparedness was due to the training staff had received from the City Staff’s Emergency Management Team coordinated by Fire Department personnel, Greg Peterson and Dave Brosnahan; and publically thanked them for that training.  Mr. Trudgeon also noted that none of the front line staff required calling, but showed up on their own; and again formally and publically recognized their efforts; and suggested a more formal recognition of those efforts by the City Council at a future date.


After consultation with lead staff and the City Attorney, Mr. Trudgeon advised that they found no reason to extend the local emergency past July 1, 2013; only necessary if significant additional expenses beyond normal operations were experienced.  However, Mr. Trudgeon advised that he did not anticipate costs above what could be accommodated in the normal process of operations.


Greg Peterson

Mr. Peterson reviewed the timeframe of the storms, with the City of Roseville and surrounding communities struck by heavy winds at 7:40 p.m. on Friday, June 21, 2013; resulting in70% of the community being without power.  Mr. Peterson advised that the Police and Fire Departments were the first responders to assist residents, with the Public Works Department arriving shortly thereafter; with Friday evening and Saturday spent keeping things functional.  Mr. Peterson noted that an emergency meeting of the City Council and certain City Staff was held Saturday morning to review the initial status of the City and responses to the disaster; and to ensure communications with citizens was in place, with a storm hotline established, providing immediate assistance, followed by a full damage assessment by the Public Works and Parks & Recreation Departments, along with other departments assisting as well.


Dave Brasnahan

Mr. Brasnahan advised that weather forecasts had prompted the Fire Department to call in 29 additional staff in addition to the five on duty shift crew; and that response and assistance efforts were coordinated between two stations in coordination with Ramsey County Dispatch.  Mr. Brasnahan advised that 54 calls were responded to between 8:00 pm and 1:00 pm; with 120 calls taken in the first 48 hours, and in excess of that over a 72 hour period.  Mr. Brasnahan advised that most of the issues were related to trees and power lines down, and flooded streets.  Mr. Brasnaham noted that this was a 400% increase over normal operations for the department.


Parks & Recreation Director Lonnie Brokke

Mr. Brokke advised that their staff was out the majority of the weekend; with 76-100 trees down, in a variety of sizes; with ten 10 trees alone down at the Golf Course.  However, Mr. Brokke advised that there appeared to be no building damage to shelters or park structures; and thanked the Adopt-a-Park volunteers for their assistance in clean-up efforts to pick up smaller items, allowing staff to focus on the larger debris.  Mr. Brokke noted that clean-up would continue for the next few weeks; and expressed hope that the ground would dry out to avoid additional trees being uprooted from winds due to the heavily saturated soils from numerous and heavy recent rain storms.


In terms of cost, Mr. Brokke estimated that internal labor and equipment costs to-date was approximately $3,000; contractual tree removal in parks approximately $6,000.  While clearing streets remained the first priority, Mr. Brokke advised that his department, along with the Public Works Department would continue to work with a tree contractor to remove public and private property debris placed on the boulevard and suitable for removal or chipping.


Mr. Brokke advised that, once the initial clean-up was completed, future work would include stump removal from significant trees lost, clean up of branches and limbs over trails; resulting an additional $15,000 estimated for contractual work and debris removal; with an additional $5,000 in internal costs for labor and equipment, and some incidental supply costs of a few hundred dollars (e.g. chain saw blades).  Mr. Brokke advised that some trails were also undermined due to trees being uprooted and excessive rain.


Mr. Brokke advised that he wasn’t anticipating additional overtime costs above those experienced the weekend of the storm; with remaining clean-up taken on as part of regular duties of the department.  Mr. Brokke thanked the Public Works, Fire and Police Departments, along with the City Council, for their assistance and support.  Mr. Brokke noted that the Run and Roll of the Roses had been cancelled for the first time ever due to safety concerns with downed power lines and trees.


Public Works Director Duane Schwartz

Mr. Schwartz provided an overview of initial clean-up efforts, with those concerns focusing on various utility emergencies and blocked streets from trees and/or power lines down; with 7 of the City’s sanitary sewer lift stations and water booster station without power.  Mr. Schwartz advised that all streets were opened to traffic to some degree by June 27, and the last lift station’s power restored by late Sunday morning, June 23.  The initial cost for the three day response was estimated by Mr. Schwartz to be $13,000; even with staff on duty 24/7 for several days from June 22 – June 23.  Due to staff’s jockeying of portable generators, Mr. Schwartz advised that they had been aware of no reports of private property damage due to lift station back-ups. 


Mr. Schwartz briefly displayed an example from the City’s Asset Management Program providing a breakdown of resources and costs by task, now available through the City’s software program. 


As of the end of the day on June 26, 2013, Mr. Schwartz advised that 1,862 properties had debris curbside, and estimated that there were over 2,000 properties in Roseville with damage.  Mr. Schwartz noted that most property owners moved quickly to get their debris curbside; while some had hired a private contractor, or hauled the debris themselves to various Ramsey County compost sites.


Mr. Schwartz advised that the City had coordinated with Ramsey County to use their Kent Street site exclusively for city-hauled debris staging area, with debris hauling begun on June 23 by City trucks and with assistance of a contractor.  Mr. Schwartz advised that City staff was chipping some of the smaller piles; and estimated completion of the first city-wide pass-through by July 20th; and one additional pass for properties first addressed before July 8; followed by additional clean-up in parks and on boulevards.  Mr. Schwartz estimated over 100 trees with additional damage (e.g. cracked trunks, hanging branches, etc.).


Mr. Schwartz detailed storm clean-up costs to-date as follows:


Initial contractor costs


Initial staff response costs


Contractor debris hauling


Staff debris hauling/chipping


Debris processing

30,000 – 40,000

Stump disposal

10,000 – 15,000

Misc. rentals, etc.


Follow-up tree trimming and/or removal


Total Debris Cost Estimate





Interim City Manager Trudgeon emphasized to the public that the Kent Street site was exclusively for city use, not public use; with Mr. Schwartz advising the public to continue using the other typical Ramsey County sites to ensure monitoring for the benefit of Roseville residents.


At the request of Mayor Roe, Mr. Schwartz advised that staff was seeking direction from the City Council on whether commercial properties could also receive curbside pickup of debris, similar to residential property owners.  Mr. Schwartz advised that to-date only one church and less than a dozen businesses had asked for this service; and advised that there were a few trees on private and commercial properties yet to be addressed.  Mr. Schwartz advised that he anticipated only a few of those commercial or institutional properties wanting the City’s assistance for debris removal; and advised that staff was amenable to doing so if the City Council directed accordingly.


At the request of Councilmember McGehee, Mr. Schwartz clarified that the City would remove debris at curbside until it had been completed; then would move back to those neighborhoods addressed prior to July 8, at which time the city would pass through those neighborhoods for a second time; with the intent that the entire City would be covered one time.


At the request of Councilmember Laliberte, Mr. Schwartz advised that removal of EAB quarantined trees would be done by contractors fully aware of MN Department of Agriculture guidelines.


Greg Peterson

Mr. Peterson advised that, in his contact with Ramsey County, the City of Roseville had been the only City to initially declare an emergency, with others following suit.  Mr. Peterson advised that in order to meet federal assistance guidelines for such a disaster, costs needed to reach $7.5 million county-wide.  While all costs will continue to be documented and forwarded to Ramsey County, Mr. Peterson anticipated that the City would remain on its own for cost recovery, with estimates under $500,000.


Councilmember Willmus thanked all staff for their efforts, and the time put in over the weekend.


Willmus moved, Laliberte seconded, to extend pick-up for tree debris removal to commercial and institutional properties; following the same process and criteria used for residential properties.


At the request of Councilmember McGehee, Council consensus was that this motion to also provide this service to commercial and institutional properties was not intended to set a precedent and was specific to this disaster only, not constituting an established policy of the body; with future disasters determined on a per case basis, noting that staff indicated the impacts would be minimal at this point.


                                     Roll Call         

Ayes: Laliberte; McGehee; Willmus; and Roe.

Nays: None.


Mayor Roe once again thanked everyone for their efforts and their immediate response in the initial hours; opining that it was very impressive.



Mayor Roe recessed the meeting at approximately 6:28 pm and reconvened at approximately 6:40 pm.


b.            Joint Meeting with Housing & Redevelopment Authority (HRA)

Mayor Roe welcomed members of the Roseville HRA to tonight’s quarterly joint meeting with the City Council.  Members present included HRA Chair Dean Maschka; and HRA Members Kelly Quam; Susan Elkins; Vicki Lee; Bill Masche.  Acting HRA Executive Director Jeanne Kelsey was also present in the audience.


Dale Street Fire Station

Chair Maschka introduced Gretchen Nicolls, Corridor Development Initiative (CDI) representative who had been working with the HRA and staff on the Dale Street redevelopment project and invited her to review the process and recommendations from those community meetings. Chair Maschka opined that he had found the entire process interesting and a very good experience.


Ms. Nicolls provided a brief overview of the operations of the CDI over the last ten years with the purpose of providing a framework for housing and mixed use development for Twin Cities’ neighborhoods, while understanding the market and to assess community values to merge those two through a proactive planning process and mobilize them between the planning and implementation stages.


Ms. Nicolls noted that the advisory group designing this process included HRA Member Bill Majerus; Dan Maser; HRA Chair Dean Maschka; Fred O’Neil; Ken Hartman; City staff members Pat Trudgeon, Jeanne Kelsey and City Councilmembers Tammy McGehee and Jason Etten.  Other CDI representatives involved included Facilitator Barbara Raye; Katie Berger, overseeing the gathering block exercise; Alan Arthur for the development workshop and assisting in assessment of financial feasibility of options; guest presenter Todd Rhoades; Ms. Nicolls and Roseville staff.


Ms. Nicolls reviewed the various community outreach and communication tools used to engage citizens for the four workshops, each focusing on a different aspect: 1) Information Gathering; 2) Block Exercise; 3) Developer Panel; and 4) Framing the Recommendations.  Ms. Nicolls noted that, throughout the process, there was real curiosity expressed by those attending on how the process might inform the community’s voice to achieve an excited versus frustrated redevelopment project.


Chair Maschka noted that the adjacent area to the Dale Street project had some other significant areas of concern, including the safety of the intersection and street alignment.


Chair Maschka noted the two main concepts developed and coming forward for recommendation at this point for development of a house on a lot with a common area, with fairly intensive density proposed; whether as free-standing townhomes or other types of homes, still being explored.  Another concept included a 55 plus, market rate housing apartment building that would blend into the existing homes and transition the area.  Chair Maschka noted that the devil was in the details, specifically financial viability, and cautioned that those specifics would need to be worked through.  Chair Maschka opined that, if the City wanted a certain type of housing, it would need to determine how to achieve that goal, particularly in the area of financial assistance.  Chair Maschka advised that the next step for the HRA would be development of a Request for Proposals (RFP).


Chair Maschka reiterated his interest in this very unique experience, and recommended that the process be used on future development projects as well.


HRA Member Vicki Lee expressed appreciation for the proactive process and bringing in area residents upfront rather than afterward.


Chair Maschka noted another issue that came forward during the process was a highlighted at a recent Metropolitan Council session on residential development metro-wide that he and Ms. Kelsey had attended.  Chair Maschka advised that those issues were also evidenced in research provided in the updated Maxfield Study, indicating that things will develop differently in the future.  One consideration was, with the City recently eliminating Planned Unit Developments (PUDs), how the City would handle variances, if something came up that didn’t fit current zoning requirements.  Chair Maschka advised that the Metropolitan Council session emphasized the need for innovation, with a lot of today’s rules no longer working, evidenced across redevelopment efforts nationwide.  An example for Roseville included the Roseville retail area, with many strip malls no longer working, with Chair Maschka noting that the provided great redevelopment opportunities for housing as they were often located on busy streets along mass transportation routes.  While Roseville currently has a very strong retail system, Chair Maschka suggested that the system varied from a shopping experience at Rosedale versus changes being experienced for other retail areas.  Chair Maschka also noted that many young families want to locate in the Roseville area, and they want housing options not currently available in Roseville (e.g. better designed townhomes and/or apartments); but desiring a quality of life beyond a 30 minute commute to and from work.  While this represented a different generation for marketing purposes, Chair Maschka opined that it put Roseville in a tremendous place to develop based on that perspective.


At the request of Mayor Roe, Chair Maschka advised that the next step would be for the HRA to develop an RFP, based on the process to-date and any feedback provided by the City Council at tonight’s meeting.  One thing for the City Council to consider will be how to finance a project to make it work or how a project can prove innovative enough to qualify for grant funds; noting that something will be required to fill the financial gap, and how best to do that.


At the request of Mayor Roe as to whether or not the City Council needed to formally adopt the next steps, Chair Maschka advised that, with concurrence by Acting HRA Executive Director Kelsey, the HRA had received fairly good direction for the next step.  Chair Maschka advised that Ms. Kelsey was currently working with the University of MN to get student architects to do design work on the type of housing; opining that the design would prove important to attract the right partners to make a project work financially.


Councilmember McGehee concurred with Chair Maschka on the process used for this project, opining that she’d found it exciting to see citizens attending from beginning to end, and fully engaged and involved.  However, she recognized along with Chair Maschka that the details were the most important element.  From the point of view of the City Council, Councilmember McGehee opined that it was vital that this project succeed, not just for the community, but for this difficult site, with a number of serious issues beyond its minimal size.  While concern has already been raised about price, Councilmember McGehee opined that it was not as important as moving forward as a community to find different forms of development and new amenities and housing types for the community to allow them to blend in and be acceptable to existing residents in a neighborhood.  Councilmember McGehee opined that the bungalow housing style seemed to be very appealing to people in the neighborhood during the process and would serve to blend a higher density into the existing single-family neighborhood, while allowing for a potential apartment complex on the busier Dale Street side.  Councilmember McGehee opined that environmental issues would continue to be an important aspect for this project for her; as well as impervious surfaces and addressing drainage and stormwater runoff, and providing gathering places for residents beyond that available in City parks.


Having had the opportunity to observe the meetings, and attending three of the four workshops, Councilmember Willmus expressed his appreciation throughout the process; noting that while the group has remained sympathetic to the concerns of the neighborhood, the project continued to be a work in progress.  Councilmember Willmus advised that, prior to acquiring the adjacent parcels, his reason for advocacy was to ensure a buffer for homes to the north, an element he would continue to seek.  Councilmember Willmus encouraged a continuation of the neighbor involvement moving forward; and from an HRA Member standpoint, he remained unsure if he agreed with Chair Maschka on the need for PUD’s, opining that the City’s recently-updated code provided sufficient flexibility.


Chair Maschka clarified that he wasn’t sure if PUDs were a solution, suggesting that other options may be available moving forward.  Chair Maschka advised that this was simply one item pointed out in the Metropolitan Council seminar; basically the need to be creative and innovative, and think outside the box.


Mayor Roe noted that recent discussions on the zoning code had included options for adding additional districts or tweaking existing districts.


Having heard very good feedback from those participating in the workshops, Councilmember Laliberte questioned if those participating were from the neighborhood or community-wide.


Chair Maschka opined that most were from the neighborhood, as well as one participant from the City of Falcon Heights who wanted to observe the process. 


Ms. Nicolls noted that the report provided a list of those attending and their addresses.


Chair Maschka noted that neighbors initially attending a workshop then brought in more neighbors as the process moved forward; with the general attitude moving from concerns with what would happen to adjacent property taxes, and an initial distrust for politics and government in general; to a conclusion at the end that they were being listened to; with resulting applause at the final workshop.


At the request of Mayor Roe, Ms. Nicolls advised that a survey was done at the end of each workshop to determine neighborhood interest and consensus, providing a fairly significant satisfaction level; with only one person in obvious disagreement at the end.  Ms. Nicolls opined that the final recommendations seemed to be something that everyone could live with, and while not necessarily their first choice, given all considerations and discussion, it would be amenable.


Chair Maschka emphasized that this was only a start, with considerable public discussions still needed at the HRA and Planning Commission levels; and the City Council as the final arbitrator.


At the request of Mayor Roe, Acting HRA Executive Director Kelsey reviewed the anticipated timeframe going forward, reiterating that it was intended to remain a public process throughout.  Ms. Kelsey suggested the next step would be at the HRA’s September meeting to review a draft RFP; receipt of RFP’s once issues; selection of the top proposals meeting guidelines for further review over a period of time, and then narrowing those proposers down to one; with a subsequent Development Agreement drafted with that developer and the City in the beginning of 2014, with proposed construction in the summer of 2014.


Chair Maschka noted the need to reframe mindsets from the manifest destiny generation housing concepts to that of the new generation.


Mayor Roe noted the recent update of the Zoning Code in 2010 from the previous 1959 version; opining that it should provide sufficient flexibility.  While recognizing that there may be additional revisions needed, Mayor Roe noted that that staff had been willing to bring things forward for adjustment to meet current needs.


Comprehensive Multi-Family Housing Needs Analysis / Maxfield Research

Chair Maschka referenced page 126 of the study, listing five recommended priorities for the City, seeking concurrence by the City Council before the HRA moved forward under that pretext.


Chair Maschka noted the need to redefine the often-misunderstood “affordable housing” terminology (Recommendation #2) and a perception that this meant public subsidies, and to clarify that it referred to affordable housing for those earning between $30,000 to $35,000 annually (e.g. Roseville firefighter) to capture the market area needed in Roseville.


Chair Maschka noted that an acceptable alternative proposed for the Dale Street site by one developer was for 55 plus apartments (Recommendation #3) with no amenities or services beyond the basic ones for those looking to move out of their single-family homes into a rental that they could occupy for part of the year and then close down while traveling for the remainder of the year; but remaining an upscale type of housing option.


Chair Maschka advised that Recommendations #1 and #3 were very clearly identified.


Regarding Recommendation #5, Chair Maschka advised that the HRA had recently signed their first Letter of Intent for a property meeting these requirements, at an estimated cost of $80,000.


Chair Maschka sought City Council concurrence for the HRA to use these recommendations from the Maxfield Study update as a working document moving forward.


Councilmember McGehee noted her ongoing advocacy for multi-generational housing (Recommendations #1 and #3) to include 15-20% or some other fair percentage for affordable housing (Recommendation #2) to be included throughout the community versus only in one area.


Chair Maschka concurred, noting the need to avoid any perception of building “low-income ghetto housing.”


Mayor Roe noted that the City may need to commit to some type of assistance to fill financial gaps to provide for that affordable housing option.


Chair Maschka concurred, noting that a developer could often receive tax credits for including an affordable housing option in their development.


Mayor Roe opined that the City should incent a mix of affordable housing; and suggested terminology for that affordable housing for consistent use in the City of Roseville as “affordable, work-force housing in our community” as a community priority.


Councilmember Willmus noted the need to remain flexible with housing moving forward, opining that demographics would continue to change significantly over the next few decades; and the City should position itself for that change.


Mayor Roe noted that, realistically, today’s 55 plus buildings would move through those demographics and no longer serve that audience but remain standing, and should prove adaptable to the market place.


Chair Maschka noted that this was HRA Member Lee’s continuing comment that buildings built today should be able to address the housing market needs and changing demographics for the next 100 years.


Chair Maschka spoke in support of the updated Maxfield Report and the HRA’s excitement to address trends moving forward and changing housing needs.


At the request of Councilmember McGehee, Chair Maschka and HRA Member Masche referenced some of the exciting housing areas currently happening in the broader metropolitan area, including American Avenue in the City of Bloomington, the west end in St. Louis Park.  Chair Maschka noted that the most bizarre thing currently happening is the need for assistance with the retail component to make housing work, since it had always been opposite in the past.


Mayor Roe referenced a recent article in the Minneapolis Star Tribune on rehabilitation of multi-family apartments in the City of Burnsville; noting that since the City of Roseville already had a funding program in place to address those issues, it should remain a high priority.


Councilmember McGehee suggested the need, when rehabilitating a multi-family building, to consider compartmentalizing second-hand smoke, and be mindful of accessibility and sprinkler systems.


Mayor Roe opined that those were the type of things gap funding would need to address, as they probably wouldn’t happen without that assistance.


c.            Receive Fire Relief Association Update

Two bench handouts were provided for this item, consisting of the presentation itself and a spreadsheet providing comparison actuarial information from 2006 to 2013 to-date.


Interim City Manager Patrick Trudgeon reviewed the presentation material, providing background information for newly-elected Councilmembers as well as a refresher for veteran Councilmembers.  Mr. Trudgeon noted that members of the Fire Relief Association were present for comment as well.


Mr. Trudgeon’s presentation included the background of the Relief Association, its’ history, other relief associations and their type within the State of MN, how they were funded, current use of the Public Employee Retirement Association (PERA) versus the defined pension plan of the past; current actuarial versus accrued liabilities; pension costs; a history of pension increases; and the conditional staff recommendations as detailed in Page 2 of the Request for Council Action (RCA) dated July 1, 2013.  Mr. Trudgeon clarified that in 2010 the City Council had made the change for newly-hired firefighters joining the department for PERA pensions, with no new members entering into the Relief Association.  Mr. Trudgeon noted that the fund balances are related to the investment market to keep the fund viable.


Mayor Roe, as an ex-officio member of the Relief Association in his role as Mayor, provided a brief history of the last benefit increase in 2009 between the City Council and Association, and agreement at that time that future requests would be every other year and tie into the percent funded moving forward.  In 2011, while there was an opportunity for a requested increase, Mayor Roe advised that none was sought, recognizing that it was a difficult economic time for the City and everyone.


Dave Breen, President of the Relief Association Council

In response to Councilmember McGehee, Mr. Breen advised that full vestment at 100% was achieved after serving for 20 years; and a firefighter could be vested at 50% after ten years of service; with years between calculated accordingly.  Mr. Breen reviewed past and current requirements, established on the Fire Chief and lead staff of the Fire Department in defining firefighters “in good standing” based on the percent of calls to which they respond, a certain number of drills attended, and other commitments during their years of service.


Councilmember McGehee sought further clarification of the defined benefits addressed on page 9 of the presentation and the difference between the benefit at 100% vestment and their social security amount.  While recognizing that serving as a part-time firefighter was often a second job for most firefighters, Councilmember McGehee noted that the City Council also had other compensation plans coming before the body for the rest of staff as well; opining that this represented a big commitment.


Mayor Roe clarified that the pension was intended as a supplemental benefit; and when someone was retiring, this wasn’t their primary source of income.


Since this was his first look at this presentation, Mr. Breen advised that he could not respond to Councilmember McGehee’s questions at this point without giving it further review.  Mr. Breen noted that the original intent was in recognizing that a firefighter wage may not be high, but if a commitment was made for twenty (20) years, they would receive just compensation at the end of that commitment through the fund.


Mayor Roe noted that the intent tonight was for informational purposes, with the actual request coming back to the City Council at a future meeting, allowing for staff’s recommendations as conditioned if an increase was granted.  As an ex officio of the Relief Association Board, Mayor Roe opined that the conditioned recommendations made sense from his perspective.  Mayor Roe noted that as the City continued to transition into PERA, and eventually those currently in the Relief Association retired, another issue for Association Board membership would be how the Association wound down with a fixed number in the Association and no longer growing; what was best for the people in the Association, whether retired or retiring, and from a financial perspective for the City.


Mr. Trudgeon noted that the Association needed a decision on the benefit increase from the City Council by the end of July; with staff intending to bring this forward as a formal recommendation for City Council adoption at the July 8, 2013 regular meeting in order to meet the timeline required by the Association.


Mr. Breen concurred, noting that the Relief Association needed to report to the State of MN before the end of July.


Councilmember McGehee requested that the upcoming meeting packet materials include the applicable State Statutes or regulations for defined benefit plans.


Mr. Breen advised that they were available on the State Auditor’s website, with Mr. Breen and Mr. Trudgeon offering to provide information on links.


Councilmember McGehee advised that she wanted to know the average payout per month per person; and how Roseville compared with other communities.


Mr. Breen advised that it varied, but averaged $30 per month based on the number of years of service; with Councilmember McGehee advising that she would do her own calculations based on that information.


11.         Public Hearings


12.         Budget Items


13.         Business Items (Action Items)


14.         Business Items – Presentations/Discussions


a.            Approve Issuing a Request for Proposal for Recycling Services

Public Works Director Duane Schwartz advised that staff had revised the draft RFP in accordance with past discussions with the City Council, and as detailed in the RCA dated July 1, 2013 and revised RFP (Attachment A).


Councilmember Willmus commended staff on the good job they did in incorporating the requested revisions from City Council direction given at last week’s meeting.


Mayor Roe concurred, noting that the only thing he noted was discussions related to Section 5.02 (page 13) and discussion on collection vehicles being licensed and meeting regulations, with redundancy in the introductory paragraph and in the bullet points.  Mayor Roe suggested simply striking language in the introductory paragraph.


Willmus moved, McGehee seconded, authorization for issuance of the RFP for recycling services; as amended by Mayor Roe to strike language in the introductory paragraph of Section 5.02.


Mayor Roe thanked staff for incorporating the previous discussion, as well as finding a few others previously missed.


                                                Roll Call

            Ayes: Laliberte; McGehee; Willmus; and Roe.

            Nays: None.


15.         City Manager Future Agenda Review


16.         Councilmember Initiated Items for Future Meetings


17.         Adjourn

Willmus moved, Laliberte seconded, adjournment of the meeting at approximately 7:45 pm.

                                                Roll Call

            Ayes: Laliberte; McGehee; Willmus; and Roe.

            Nays: None.