Parks and Recreation Commission

Meeting Minutes

June 4, 2013

 

PRESENT:     Azer, Boehm, Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Stoner

ABSENT:      Simbeck & Wall notified staff ahead of time about being unable to attend

STAFF:         Anfang, Brokke, Evenson

OTHERS:      Michael Schroeder

 

 

1.    INTRODUCTIONS

 

2.    ROLL CALL/PUBLIC COMMENT

No one in attendance for public comment

 

3.    APPROVAL OF MINUTES  MAY 7, 2013 MEETING

Commission Recommendation: 

Minutes for the May 7, 2013 meeting were approved unanimously.

 

v  Agenda adjusted to move presentation involving Michael Schroeder from LHB to earlier in the meeting.

 

4.    PARK & RECREATION RENEWAL PROGRAM PRELIMINARY PLANS

Jeff Evenson & Michael Schroeder updated the Commission on Renewal Program preliminary plans.

·         Evergreen Park

o    Plans include field and court improvements with the possibility of additional stormwater work contributing toward the field plans.

o    Neighborhood discussions have suggested that staff look at replacing the hockey rink with more social spaces.

·         Oasis Park

o    Plans include replacement of the existing building along with turf improvements.

·         Rosebrook Park

o    Plans include replacing the wading pool and the existing building.

o    The Master Plan directs the department to attempt to acquire the Press Gym property.

§  Staff and Commission discussed the possibilities for the future of this site along with the potential of reusing the building.

·         Sandcastle Park

o    Plans were discussed that included replacing the existing building and possibly reworking the layout for the courts and park entrance.

Lonnie Brokke spoke with the Commission about the need for additional community meetings along with added work by all involved with the renewal program to finalize projects in Southwest Roseville and at Rosebrook Park.

 

Jeff Evenson updated the Commission on the County Road B-2 Sidewalk process. A community meeting is scheduled for June 19, 2013.

 

Brokke and Evenson talked about bringing these preliminary plans to the June 17, 2013 Council meeting for updates and comments.

 

5.    VOLUNTEER COORDINATOR POSITION UPDATE

Mary Holt and Lee Diedrick shared with the Commission a draft memo they are suggesting be used to discuss the need for a volunteer coordinator during the joint Council/Commission meeting in June.

 

Commission members discussed the information gathered by Diedrick and M. Holt and made suggestions on how the memo might be edited to outline the benefits, opportunities and logistics for the addition of a volunteer coordinator within the Parks and Recreation division.

 

Commissioners around the table recognized the time and effort put in by Mary and Lee to tap into the knowledge of established parks and recreation volunteer programs, research findings and readings on the benefits and outcomes of supporting a volunteer coordinator, and the potential for financial savings and increased community engagement.

 

Phil Gelbach volunteered to work with the summary written by M. Holt and Diedrick and will compile a memo to be presented to the Council at their June joint meeting.

 

6.    PARK BOARD DISCUSSION

Commission discussed the draft document provided by Wall and Simbeck.  All were in agreement that the document was very thorough and provided good information for the Council and the Commission.

 

Commissioners once again recognized the added work done by Wall and Simbeck in collecting information and summarizing the findings for the group and Council in an effort to facilitate discussions at the upcoming joint Council/Commission meeting.

 

7.    PREPARE FOR JOINT CITY COUNCIL/COMMISSION MEETING

Commission Chair D. Holt reviewed draft agenda for the Joint meeting with Commissioners. Commissioners agreed that the topics listed were timely and needing further discussion and direction from the Council. All Commissioners agreed to take part in the discussion and lead various agenda items to insure a group voice and commission-wide participation.

 

8.    OTHER

• Brokke updated Commission on spring and early summer department activities and shared information on upcoming department events and opportunities.

 

Meeting adjourned at 8:30pm

 

Respectfully Submitted,

Jill Anfang, Assistant Director