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and Recreation Commission
September 7, 2013
Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Simbeck, Stoner, Wall
notified staff ahead of time about being unable to attend
Schroeder from LHB, Tim McILwain and Dan Lawrence from HCM Architects
APPROVAL OF MINUTES - AUGUST 6, 2013 MEETING
Minutes for the August 6, 2013
meeting were approved unanimously.
COTTONWOOD HOLDINGS PARK DEDICATION
The commission reviewed the
Cottonwood Holdings proposal and discussed the specific Park Dedication
Commissioner Diedrick recommended the Council accept cash in lieu of land
dedication for the 5 units at $3500 per unit for a total of $17,500 for the Cottonwood
Holdings, second by Commissioner Wall. Motion passed unanimously.
PARK AND RECREATION RENEWAL PROGRAM
Michael Schroeder from LHB and Tim
McILwain and Dan Lawrence from HCM Architects were in attendance to discuss
park building designs for Lexington Park, as well as, Autumn Grove, Villa,
Oasis and Sandcastle Parks.
Schroeder briefed Commissioners on site work currently taking
place in the parks;
Sunde Land Surveying is currently working in the parks
American Engineering Testing will begin soil borings in the parks
next week. These soil borings will help staff understand conditions to support
park buildings. These borings and tests are simple investigative work.
HCM Architects will be designing the enclosed buildings as well
as working on the restoration work at the Skating Center and the Nature Center.
Architects working for LHB will be working on the open shelters in Central
Commission Chair Holt inquired into
project signage. Schroeder acknowledged working with staff to make signage
happen and help keep the community informed.
McILwain introduced HCM Architects, a local firm that has
designed 94 park buildings in the past 12 years. McILwain commented that
smaller commercial park buildings are difficult to cost out; smaller buildings
tend to result in higher costs. After refining costs, design professionals are
suggesting the Roseville park buildings will cost approximately
The goal in design for these buildings is to make them as
multi-use as possible.
McILwain talked through the process for designing multiple
buildings using a system building component that best serve the individual
McILwain and Lawrence talked through the evolution of design for
the building in Lexington Park. Design staff have thoroughly familiarized
themselves with the Master Plan and are using this document for guidance.
Commissioners inquired into maintenance considerations for
building designs as well as the inclusion of special features (ie. Fireplace).
McILwain explained the next step is to fully cost out the
Schroeder spoke to using add-alternates for these special
Commissioner D. Holt mentioned interest in the Lexington building
as a flagship facility to demonstrate to the community the types of renewal
projects they can expect in designated parks.
McILwain and Lawrence briefly discussed the plans for Autumn Grove,
Oasis, Villa and Sandcastle Parks.
Design staff are working off the idea that these buildings are
gathering spaces that should be beacons that glow with activity and feature
spaces that are visual from main access points. Spaces should be dynamic, using
lighting that encourages people to wonder what?s happening in the park.
McILwain challenged Commissioners to share their vision for the
park buildings using 5 words to describe how these facilities should represent
Commissioner Simbeck suggested the following;
Welcoming & Warm
Aesthetically Pleasing & Appropriate
Fun (inspiring the feeling of "I can't wait to go to the park")
Other Commissioners also suggested;
Open & Airy
The design staff also asked the Commission to weigh in on their
impressions of specific architectural styles for the buildings.
A classic look representing civic importance
Cottage architecture tends to have features that tie into the
Contemporary architecture is warm and welcoming
HCM staff spoke of all of the buildings having similar details
and feel, a like type of presence in the park. The buildings need to have a
bigger presence; they need a strength of form.
Commissioner Gelbach inquired into plans to curtail vandalism.
McILwain explained that the Master Plan has sited the buildings
for visibility with good potential for supervision.
McILwain also talked about lighting considerations and attention
to the selection of materials to address vandalism concerns.
McILwain commented that by showing care, attention and making the
investment lends to people taking care of the facility.
These investments demonstrate what the park means to the
The parks identified for building improvements are surrounded by
neighborhoods also contributing to a layer of protection.
Commissioner Doneen added the need for consideration to a balance
in design between durability and attractiveness, using architectural
design/features that do not look like a bunker/shed, creating character without
McILwain also added the need to be smart on how we expend funds
so that we create volume in the structures
Additional Commissioner comments on park building designs
Stoner identified the need to focus on access technology to
maximize availability for the community.
Doneen added that Roseville neighborhoods have strong 50's and
60's style/design...is there a way of incorporating these iconic figures?
D. Holt mentioned that the civic style does not normally exude a
comfortable feeling. Is there a way of using a timelier articulated
architecture that is contemporary in a classic way that fits into the Minnesota
McILwain's final comment was that the HCM staff will work toward
an order and rhythm through design that has a public quality.
Brokke updated the Commission that staff are working through the
Lexington Park building using a 5-week time frame. Because of this, the
Commission will not see more design drafts before the park proposals go to the
Council on September 16. Proposals will be going out based on the upcoming Council
A Best Value Pre-Proposal meeting for Lexington Park is scheduled
for September 19.
The goal is still to begin work this fall. 2014 will be a BIG
year. Staff are working methodically, we do not want to error in any way.
Lexington Park will be a real signature piece in our park system.
Brokke also added that the remaining park plans are on schedule
for an 18 week delivery of plans and specs with the Best Value Pre-Proposal
meeting scheduled for November.
RECAP OF JOINT MEETING WITH THE CITY COUNCIL
D. Holt updated the Commission on his follow up discussions with
Council Members on key topics from the joint meeting.
The next step in regards to the Park Board consideration is for
the Commission to further explore and discuss the options followed up by a
strong recommendation with documented direction for the Council to consider.
The Commission will identify time at a future meeting to further discuss
PIP/CIP funding along with a soul searching discussion on the Commission's
interest in establishing a Park Board.
Commissioners further discussed Park Board considerations to help
all better understand the background of this item.
The Park Board consideration was originally approached due to the
volatility of park maintenance and operation funding.
Commissioners inquired into the funding history for both PIP and
Response included the need to move funding of CIP and PIP forward
to support assets? a Park Board operation might be the best solution for
supporting the work done through the renewal program.
Consideration for a Volunteer Coordinator was discussed with
Council Members earlier.
Brokke reminded the Commission that the 2014 budget included 3
additional parks and recreation staff positions - 2 of these positions are
meant to replace positions that were eliminated in previous years during budget
reductions plus a volunteer coordinator to address community response in the
Imagine Roseville 2025 document and the Parks and Recreation Master Plan.
The City Manager recommended budget does include one parks and
recreation position, parkkeeper.
Commissioners pointed out how a volunteer coordinator could
support the Natural Resources efforts. Council members discussed with Holt the
possibility of reallocating bonding funds to fund a natural resources volunteer
Staff will continue to explore ways to accommodate a volunteer
management position within the Parks and Recreation budget.
Lastly, Holt spoke to Council representatives about a Council
liaison to the Parks and Recreation Commission. Mayor Roe suggested that the
Commission may want to consider scheduling quarterly presentations/meetings
within scheduled Council meetings for updates and the sharing of information
Traditional Meeting adjourned at 11:00am
Annual Park Tour followed meeting.
Commissioners visited the Press
Gym site to help better understand options for the possible acquisition of the
property adjacent to Rosebrook Park.
Commissioners also visited Howard
Johnson, Oasis and Langton Lake Parks focusing on Natural Resource Management
projects. The tour of Langton Lake Park gave the Commission an opportunity to
see the impact of June's storm that took down hundreds of park trees and the
results of the invasive plant clean-up (Buckthorn) and lake shore restoration
projects supported by state funded grants.
Tour adjourned at 1:00pm
Jill Anfang, Assistant Director