City
Council Meeting Minutes
September 23, 2013
Closed Executive Session
Consider Property Acquisition of: 2680-2690 Prior Avenue;
1984 County Road C-2; 2959 Hamline Avenue; 2560 Fry Street; 2168 St. Croix
Street; and 2169 St. Stephens Street
Mayor Roe referenced State Statutes, Section 13d.05 permitting
City Council meetings to be closed in order to discuss certain matters relating
to prospective land purchases or sales; and advised that the City was
considering potential acquisition of properties located at the above-referenced
locations.
Willmus moved, McGehee seconded, adjourning to Closed
Executive Session to consider property acquisitions at approximately 5:57 pm.
Roll Call
Ayes: McGehee; Willmus; Laliberte; and Roe.
Nays: None.
Mayor Roe convened the City Council in Closed Executive
Session at approximately 5:59 pm. In addition to Mayor Roe and City
Councilmembers McGehee, Willmus and Laliberte, Interim City Manager Patrick
Trudgeon, Parks & Recreation Director Lonnie Brokke, Public Works Director
Duane Schwartz, and City Attorney Mark Gaughan were in attendance.
Laliberte moved, McGehee seconded, adjourning the Closed
Executive Session to convene in Open Session at approximately 7:20 pm.
Roll Call
Ayes: McGehee; Willmus; Laliberte; and Roe.
Nays: None.
1.
Roll Call
Mayor Roe called to order the
Roseville City Council regular meeting at approximately 7:24 pm, welcomed
everyone and made introductions.
Voting and Seating Order: McGehee; Willmus;
Laliberte; and Roe. Interim City Manager Trudgeon and City Attorney Gaughan were
present. Mayor Roe noted that Councilmember Etten had previously advised of his
inability to attend tonight’s meeting due to a work-related scheduling conflict.
2. Approve Agenda
McGehee moved, Laliberte seconded,
approval of the agenda as presented.
Roll Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.
3. Public Comment
Mayor Roe called for public comment
by members of the audience on any non-agenda items. No one appeared to speak.
4. Council
Communications, Reports and Announcements
Mayor Roe announced free seminars
offered by the Roseville Housing and Redevelopment Authority (RHRA) scheduled
at the Roseville Library, 2180 Hamline Avenue. Remaining seminars include
“Buttoning Up Your Yard,” scheduled for September 25, 2013 from 6:30 – 8:00 pm;
and “Aging in Place: Make Your Home a Home for a Lifetime,” scheduled for
October 16, 2013 from 7:00 – 8:00 pm. Additional information and required
registration for these free seminars is available at www.rclreads.org/events-and-classes.
Mayor Roe announced the upcoming
Roseville Fire Department annual Booya hosted by the Fire Department Auxiliary,
scheduled on October 6, 2013, beginning at 11:00 am at the V. F. W. Post on
Woodhill Street adjacent to the City Hall campus. Mayor Roe noted that
proceeds funded various programs and support of firefighter families not funded
through taxpayer dollars.
Mayor Roe announced and encouraged
residents to attend the upcoming grand opening of the new Fire Station on
Lexington Avenue N at Churchhill Street, scheduled for October 12, 2013 from
1:00 – 4:00 pm, with tours and numerous activities planned for the whole
family.
Mayor Roe announced the annual “Taste
of the Arts fundraiser for the Northeast Youth and Family Services
organization, scheduled for October 3, 2013, from 5:30 – 8:30 pm at the Vadnais
Heights Commons. Mayor Roe noted that additional information was available on
line at NYFS.org or by phone at 651-379-3422; with tickets for the event $30 in
advance or $40 at the door, with the event featuring local eateries and area
artists.
5. Recognitions,
Donations, Communications
6. Approve Minutes
Comments and corrections to
draft minutes had been submitted by the City Council prior to tonight’s meeting
and those revisions were incorporated into the draft presented in the Council
packet.
a.
Approve Minutes of September 16, 2013 Meeting
McGehee moved, Willmus seconded,
approval of the September 16, 2013 Meeting Minutes as amended.
Corrections:
Page 11, lines 5-7 (McGehee)
Revise second sentence to read:
“Councilmember McGehee opined that ultimately she wanted a City Manager who
thought things through and came up with ideas of his own, putting his own
spin on things or [and decided] how best to proceed with his recommendations.
Roll Call
Ayes: McGehee;
Willmus; Laliberte: and Roe.
Nays: None.
7. Approve Consent Agenda
At the request of Mayor Roe, Interim
City Manager Patrick Trudgeon briefly reviewed those items being considered
under the Consent Agenda.
a.
Approve Payments
McGehee moved, Willmus seconded,
approval of the following claims and payments as presented.
|
Check Series #
|
Amount
|
|
ACH Payments
|
$69,877.08
|
|
71392 – 71499
|
566,567.81
|
|
Total
|
$636,444.89
|
Roll
Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.
b.
Approve Business & Other Licenses & Permits
McGehee moved, Willmus seconded, approval
of business license applications for the period of one (1) year, for the
following applicants:
|
Applicant/Location
|
Type of
License
|
|
Jennifer Stack; Optimal Wellness Solutions
2233 N Hamline Avenue
|
Massage Therapist
|
|
Brittany Johnson; Rocco Altobelli
10 Rosedale Center, Suite 945
|
Massage Therapist
|
|
Virginia Brand; Massage Xcape
1767 Lexington Avenue N
|
Massage Therapist
|
|
|
|
Lithuanian American Community of MN
2315 Larch Lane N; Plymouth, MN 55441
|
Temporary On-Sale Liquor License
For event scheduled October 19, 2013 at Prince of Peace
Lutheran Church, 2561 Victoria Street N, Roseville
|
c.
Approve General Purchases and Sale of Surplus Items In Excess of
$5,000
With Councilmember Laliberte
noting that the recent article on the annual city-wide leaf pick-up in the Roseville
Review had not included the cost for that pick-up, Interim City Manager
Trudgeon advised that he would follow-up to ensure that information was
included in future advertising.
McGehee
moved, Willmus seconded, approval of the submitted list of general purchases
and contracts for services presented as follows:
|
Department
|
Vendor
|
Description
|
Amount
|
Budget / CIP
|
|
Parks & Rec
|
Kaiser
Manufacturing
|
Re-cover OVAL fence pads
|
$10,687.50
|
CIP
|
|
Public Works /
Streets
|
Boyer Trucks
|
2014 Western Star tandem axle cab & chassis (trade in
2000 Sterling single axle)
Per MN State Contract T-647(5)
|
58,992.30
(Net Cost)
|
CIP
|
|
Public Works /
Streets
|
Towmaster
|
1 Truck, box, hydraulics, plow, wing, sander/pre-wet
system
|
115,648.00
|
CIP
|
|
Public Works /
Streets
|
St. Paul Staffing
|
Seasonal labor for 2013 leaf pickup program
|
10,0000.00
|
Budget
|
|
Public Works /
Streets
|
North American Salt
|
Road salt
Per MN State Contract S-803(5)
|
44,000.00
|
Budget
|
Roll
Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.
McGehee moved, Willmus seconded, approval
of the trade-in/sale of surplus equipment as follows:
|
Department
|
Item / Description
|
|
Public Works /
Streets
|
2000 Sterling single axle vehicle - $37,500 trade-in
Replacement included in 2013 CIP. Existing 2000 model
in need of rehab and lacks differential lock critical for plowing in typical
type of snow/ice events. Trade vehicle is at optimal age and condition to
maximize trade-in value at lowest life cycle cost.
|
Roll Call
Ayes: McGehee;
Willmus; Laliberte: and Roe.
Nays: None.
d.
Adopt Interim City Manager Goals
Councilmember McGehee thanked the
Task Force for revising the goals based on discussions held at the previous
City Council meeting.
Mayor Roe echoed those thanks to
the Task Force as well as to Interim City Manager Trudgeon for his input and
flexibility with those established goals.
McGehee moved, Willmus seconded, approval
of the Interim City Manager Goals (Attachment A) as presented.
Roll Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.
e.
Authorize Renewal of Multi-Agency Law Enforcement Agreement –
Minnesota Internet Crimes Against Children Task Force
McGehee moved,
Willmus seconded, adoption of Resolution No. 11096 (Attachment A) entitled,
“City of Roseville Participation in the Minnesota Internet Crimes Against
Children Task Force Program (MICAC);” authorizing the Roseville Police
Department to renew the Multi-Agency Law Enforcement Joint Powers Agreement,
Contract No. 62784, (Attachment B) with the Minnesota Bureau of Criminal
Apprehension; and authorizing the Mayor and City Manager to execute the
applicable documents.
Roll
Call
Ayes: McGehee;
Willmus; Laliberte: and Roe.
Nays: None.
f.
Authorize Assistant to the City Manager/City Clerk Position
Councilmember Laliberte
noted that this position was only a part of the reorganization of the
Administration Department as a whole; and asked that those other adjustments be
brought forward for consideration in the near future.
McGehee moved,
Willmus seconded, authorizing the creation of the Assistant to the City Manager
/ City Clerk position in the Administration Department at the proposed pay
grade within the City’s Compensation Plan; as detailed in the Request for
Council Action (RCA) dated September 23, 2013.
Roll
Call
Ayes: McGehee;
Willmus; Laliberte: and Roe.
Nays: None.
7. Consider
Items Removed from Consent
8.
General Ordinances for Adoption
9.
Presentations
a.
Receive an Update from Ramsey County Sheriff Matt Bostrum
Mayor Roe welcomed Ramsey County Sheriff
Bostrom to tonight’s meeting for an update on the Department since his last
presentation.
Sheriff Bostrom reviewed the five
(5) core areas of business of the Sheriff’s Department:
1) Detention
facilities
2) Court functions
– security and issuance of court orders
3) Patrol services
for neighboring communities
4) Regional efforts
and partnerships with other law enforcement agencies
Sheriff Bostrom complimented the
Roseville Police Department for their partnership in those efforts and their
partnership in the violent Crime Enforcement Team.
5) Managing the
human aspect of waterways within the county
Sheriff Bostrom noted that each Unit,
Division and the Department itself had their own Mission Statements to ensure performance
that was consistent with the values of the organization. As part of that goal,
Sheriff Bostrom noted that focus on hiring and promoting employees of good
character, policing partnerships with neighboring departments, and maintaining
healthy relationships with the Police Chiefs in those departments helped to
create that atmosphere.
Sheriff Bostrom briefly reviewed
some examples of those partnerships, including current joint training of the
Ramsey County Sheriff’s Department and Roseville Police Department at the
State’s Bureau of Criminal Apprehension (BCA) on crime scene processing.
Sheriff Bostrom advised that this provided for consistent investigations of all
departments, and in mutual aid to each other as needed, and in accordance with
BCA requirements. Sheriff Bostrom noted that this provided an intentional role
for all parties versus the “going it alone” concept that had now thankfully
gone by the wayside.
Sheriff Bostrom noted that the
Department continued to strive to provide better communication with the public,
with one such effort involving an on-line warrant search on the Ramsey County
Sheriff’s website containing public information related to those warrants. Another
effort highlighted by Sheriff Bostrum included “Cod Red,” being administered by
the Department on behalf of Ramsey County, providing scalable information (e.g.
specific to your location) and allowing internal communication and announcements
for law enforcement personnel and the public. Sheriff Bostrum advised that,
while there is no cost for the program, it did require a log-in to the site to
receive those continuing updates as applicable.
Sheriff Bostrom alerted the City
Council and listening audience that they would soon see typical black and white
squad cars for the Sheriff’s Department to clarify a clear message alerting the
public to emergency vehicles and allowing consistency with industry squad cars
among most departments.
Noting that there was a proven
correlation that drug abusers often proceeded from prescription pain killers to
heroin, Sheriff Bostrom advised that the Sheriff’s Department was continuing to
provide a drop off site at the Patrol Station on Highways 96 in Arden Hills as
well as the Downtown St. Paul location at 425 Grove Street to get those drugs
out of the market and out of areas of temptation.
At the request of Councilmember
McGehee, Sheriff Bostrom confirmed that the drop-off site would take all
prescription drugs, as well as sharps, and advised that “when in doubt, turn it
in” for disposal by Sheriff’s personnel.
In conclusion, Sheriff Bostrum
announced the sponsorship by the Sheriff’s Foundation of the annual Fright
Farm, located at Frost and White Bear Avenues in Maplewood (near the Aldrich
Arena) during weekends in October, including Halloween Eve and Halloween Day.
Sheriff Bostrom advised that the event would be manned by staff at all times,
with proceeds going toward youth programs and initiatives in the County,
including school resource officers with seven (7) currently operating
throughout the three (3) area school districts (White Bear, Roseville and
Mounds View), school safety patrol in area elementary schools, and a small
D.A.R.E. program operating in White Bear Township.
At the request of Councilmember Laliberte,
Sheriff Bostrom offered to work with Police Chief Mathwig to provide
prescription drug drop-offs during various Roseville events (e.g. Living
Smarter Fair).
Councilmember Laliberte noted that
both the Roseville Police Department and Ramsey County Sheriff’s Department
offer Explorer programs, making the options available outstanding.
Mayor Roe spoke in support of the
prescription drug drop-off sites, not only to get medications out of the hand
of those potentially abusing them, but also to address environmental concerns
and keep those items from eventually reaching area water bodies. Mayor Roe encouraged
continued cooperation between Ramsey County and the City of Roseville in
spreading the word throughout the community and his willingness to support any
other partnership opportunities.
On behalf of the community, the
City Council and staff, Mayor Roe thanked Sheriff Bostrum for the update and
his attendance tonight.
10.
Public Hearings
11.
Budget Items
12.
Business Items (Action Items)
a.
Determine Whether to Accept Purchase Agreement to Purchase from
Roseville Twin Lakes, LLC Real Property Located in Roseville, MN
Mayor Roe briefly summarized this
request as detailed in the Request for Council Action (RCA) dated September 23,
2013, and included as part of discussion by the City Council during Closed
Executive Session earlier this evening. Mayor Roe advised that a Purchase
Agreement had been presented to the City Council for their consideration during
those discussions, and was now being considered for potential action.
Interim City Manager Trudgeon
briefly reviewed the Purchase Agreement, and negotiated purchase price by the
City of $243,000; advising that staff was seeking approval by the City Council
of the Purchase Agreement to proceed with and facilitate the sale and City
acquisition of the property.
McGehee moved, Willmus seconded,
acceptance of the offer of Roseville Twin Lakes, LLC to sell the property
located at 1984 County Road C-2 to the City of Roseville; authorizing the Mayor
and City Manager to execute a Purchase Agreement setting forth the terms and
conditions of the sale at a negotiated price of $243,000; and to authorize and
direct the City Manager to take such actions and execute such documents as are
necessary to close on the purchase of the property pursuant to the Purchase
Agreement.
Roll Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.
b.
Perform an Abatement for Unresolved Violations of City Code at
1863 Fernwood Street
Permit Coordinator Don Munson
reviewed violations at this vacant, single-family detached home, located at
1863 Fernwood Street; having gone into foreclosure with the current owner identified
as Federal National Mortgage Association in Dallas, TX. Mr. Munson advised
that a notice of tonight’s meeting and proposed action was provided to the
bank, with no response received to-date.
Mr. Munson provided an update,
including pictures, of current violations, including junk, debris, and garbage
in the yard (violation of City Code, Section 407.03.H), and dangers attractive
to (violation of City Code, Section 407.03.J). Mr. Munson estimated that total
abatement cost for removal of junk, debris and garbage would be approximately $1,000.00.
McGehee moved, Willmus seconded,
authorization to the Community Development staff to abate the public nuisance
violations at 1863 Fernwood Street by hiring general contractors to remove
junk, debris, and garbage in the yard, at an estimated cost of $1,000.00;
with actual abatement and administrative costs billed to the property owner;
and if not paid, staff is directed to recover costs as specified in City Code,
Section 407.07B.
Roll Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.
13.
Business Items – Presentations/Discussions
a.
Receive Lexington Park Update
A bench handout was provided, attached
hereto and made a part hereof, consisting of a memorandum dated September 20,
2013, from Architects Hagen, Christensen & McIlwain, responding to City
Council comments and questions at the September 16, 2013 meeting. Parks &
Recreation Director Lonnie Brokke briefly reviewed those responses, and
provided an update with specific and general information.
As a result of the pre-proposal
meeting held last week for contractors to review the Lexington Park Community
Gathering Building, and be introduced to remaining projects coming forward in
future Requests for Proposals (RFPs), Mr. Brokke advised that it had been
determined that it may provide for more efficiencies and better pricing to hold
off on the Lexington Park building as an early delivery project and bid it as a
package with remaining facilities at a future date. Mr. Brokke advised that
there were approximately twenty-five (25) people attending the pre-proposal
meeting, representing six (6) or seven (7) general contracts, and other
subcontractors interested in providing other amenities and fixtures.
Based on discussions from last
week’s City Council meeting, and as a result of the pre-proposal meeting, Mr.
Brokke opined that it may be prudent to better understand systems and specific
looks in more detail for proposed buildings, their components and materials.
Mr. Brokke suggested that those details would return to the City Council at a
later date for additional discussion, and a determination on how future
buildings could be interchangeable as design work proceeds, and possible bid
alternates, along with various materials and their related cost estimates. As
an example of fiber cement siding, Mr. Brokke displayed a picture of the
Arboretum building.
Councilmember McGehee thanked the architect
and Mr. Brokke for providing detailed responses to those items and issues
raised by the City Council last week. Councilmember McGehee stated that her
primary concern was to make sure things were done right, especially with
interchangeable buildings, and to provide continuity within the park system and
possibly match current buildings. Councilmember McGehee further opined that
she was in favor of whatever steps necessary to reduce overall maintenance in
during the life span of the buildings and facilities; and was very supportive
of the Wi-Fi and security aspects and control of those options remotely or from
a central location.
Councilmember Laliberte also
thanked staff for the detailed responses, leaving nothing vague. Councilmember
Laliberte advised that she preferred to get the technology capabilities included
right away, and not just proposed for future installation. Councilmember
Laliberte expressed her preference for those aspects versus in-floor heating
systems if one or the other had to be chosen.
Mayor Roe echoed the comments of
Councilmember Laliberte regarding technological amenities; and requested that staff
review tie-ins to the existing fiber network system, opining that it would
serve as a tremendous amenity and asset to users of the buildings, and would
only become more in demand as time moved forward.
Mayor Roe thanked staff and
expressed his interest in the next steps in the process.
14.
City Manager Future Agenda Review
Interim City Manager Trudgeon
reviewed upcoming agendas.
Mayor Roe clarified that the
Compensation Policy coming before the City Council on October 14 was the first
look at a policy and would probably not yet be ready for adoption.
Councilmember Willmus requested deferring that item until a full City Council
was available, since Councilmember Etten had advised that he would not be
available at the meeting on the 14th; and Mr. Trudgeon moved that
item to the October 21, 2013 meeting.
Specific to budget discussions
scheduled for October 14 and October 21, Mayor Roe asked that an update of the
Capital Improvement Plan (CIP) be included as a part of those discussions, and
advised that he would be providing an update of the Plan to staff for their
input prior to those discussions.
Mr. Trudgeon noted that there had
been some discussion when the annual meeting calendar was established, as to
whether or not a meeting was needed on November 25, 2013, the week of Thanksgiving.
Mayor Roe noted that, if no
additional items were indicated between now and then, cancelling that meeting
may be a viable option.
15.
Councilmember Initiated Items for Future Meetings
Councilmember Willmus requested a
progress report in the near future from the Advisory Commission Subcommittee of
Councilmembers Laliberte and McGehee, and for a progress report to-date.
16.
Adjourn
Laliberte moved, McGehee seconded,
adjournment of the meeting at approximately 8:17 pm.
Roll Call
Ayes: McGehee; Willmus;
Laliberte: and Roe.
Nays: None.