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Parks
and Recreation Commission
|
Meeting
Minutes
December 3, 2013
6:30
p.m.
PRESENT: Azer,
Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Stoner, Wall
ABSENT: Boehm, Simbeck
notified staff ahead of time about being unable to attend
STAFF: Brokke
1. INTRODUCTIONS
Commissioners and staff
present introduced themselves.
2. ROLL
CALL/PUBLIC COMMENT
None
3. APPROVAL
OF MINUTES - November 7, 2013 MEETING
Adjusted
draft copies of the minutes were distributed at the meeting. The adjusted minutes for the November 7, 2013 meeting were approved unanimously.
4. PARK
& RECREATION RENEWAL PROGRAM
Staff reported that on November 25, 2013
the City Council reviewed the plan sets for all buildings and shelters and the
proposal packages and authorized seeking proposals for the entire Renewal
Program. The Best Value Procurement packages and schedule was reviewed and
discussed. Chair Holt further explained the Best Value process as a thorough
and independent scoring program completed by the evaluators.
Staff explained that there are 3 remaining
locations that require a neighborhood/community meeting including: Rosebrook
Park, Tamarack Park and SW Roseville.
Staff and the design team are moving
forward with the Rosebrook Park Preliminary Plan that does not include
acquiring the adjacent property known as Press Gym. The plan will include a water
feature improvement and park building replacement. Final plans for the building
are in progress and are anticipated to be included in the overall Request for
Proposals (RFP's). There is a neighborhood open house/meeting scheduled for
December 16, 2013.
Staff explained that the Tamarack Park neighborhood
perceptions are that the park is attracting poor behavior and undesirable activities.
More specifically, by adding the soccer goals in 2011, the neighborhood feels it
has changed what has occurred by bringing in new and larger groups that create
undesirable activities for the neighborhood. Staff had temporarily removed the
soccer goals until the perceptions vs. realties could be better sorted out, understood
and that the neighborhood could be worked with closer. Commissioner Azer
expressed concerns over removing the soccer goals and feels that the park is
there for everyone and that this type of play is a desired activity for our
parks. Commission members agreed. Staff explained that the neighborhood play
was encouraged by all but it was the undesirable activity, i.e., cutting
through private yards, racing cars up and down the streets and unscheduled
large groups to play games that was a concern for the neighborhood and the
City. Another neighborhood meeting will be scheduled in 2014. Azer suggested
that extra efforts be made to work with and invite the Karen Community into the
conversations.
Commissioner Doneen inquired about trail
projects and their inclusion in the upcoming RFP's and the SW Roseville (SW) approach,
timeframe, status and the allotted $1M budget. It was explained that the trail
projects are in need of some sorting but it is the goal to include as many in
the upcoming RFPs as possible. For SW, it is anticipated that a community
meeting would be scheduled sometime after the first of the year. Discussions
are occurring with a property owner and should there be a favorable outcome, a
meeting would be scheduled to plan that parcel as well as discuss other possible
SW options based upon the Master Plan. This may include pathways/trails as outlined
in the Master Plan as a connectivity strategy. County Road B has been a more recent
topic of interest by resident and the City Council resulting in a request to staff
to prepare potential design and funding options.
5. ACCREDITATION
2014
Staff explained that Roseville Parks and Recreation is preparing to go
through its 5 year Accreditation renewal process in May of 2014. The
Accreditation process consists of an on-site audit of 151 standards in 10 major
categories including: agency roles and responsibilities, planning, organization
and administration, human resources, finance, program and service management,
facility and land use management, safety and security, risk management and
evaluation and research. A brief history of the program and a review of the 10
category highlights were provided.
The general benefits to being accredited were discussed including:
assurance of soundly administered services in accordance with approved
professional practices, financial support and savings to the public, external recognition
of a quality government service, increased efficiencies and accountability, a
marketing tool to draw residence and establish pride.
Commissioner Gelbach indicated an interest in assisting with department
marketing efforts in any areas that he can. This would include the Renewal
Program and the Accreditation Program specifically creating awareness and
communicating their purpose and benefits to the community. Staff will connect
with Gelbach to discuss options.
6. STAFF
REPORT
·
The Commission?s recommendation that the Park Dedication rate
remain the same for 2014 was approved by the City Council.
·
Several program opportunities were highlighted including cross
country ski classes and ski rentals, snowshoeing event at the Nature Center, outdoor
rinks, open pickle ball at Brimhall gymnasium and the Skating Center open skating
schedule.
·
It was reported that the City Council has continued to discuss the
volunteer coordinator position options. City staff had proposed that the
position start out as a part time position housed in the Parks and Recreation
Department. They would frame up the program, begin with a focus and then eventually
expand to a city wide program. The City Council indicated interest in making
the position full time in the beginning and house the position in the
Administration Department. The Commission expressed support for a full time
volunteer coordinator position reiterating the benefits of starting smaller in
Parks and Recreation in order to capitalize and build on the experience that
parks and recreation has working with volunteers.
7. OTHER
·
Chair Holt thanked the Friends of Roseville Parks (FOR Parks) for
their efforts on a great Gala event on November 14, 2013 at the Skating Center.
It was well attended, amazing entertainment and was a fundraiser for the
Roseville Park System.
·
M. Holt recognized the spectacular OVALumination and thanked the
Roseville Visitors Association for their efforts in coordinating and executing the
program.
·
M. Holt announced the ?Pour for Parks? fundraising event that FOR
Parks is working on for next year. It will be held on Saturday, September 6,
2014 from 2 p.m. to 6 p.m. at the Skating Center (outside on the OVAL) and will
feature tents, craft beer tasting, entertainment and lots of fun.
Meeting adjourned at 7:55 pm
Respectfully Submitted,
Lonnie
Brokke, Director
