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City Council

City Council Meeting Minutes

September 14, 2015


1.      Roll Call

Mayor Roe called the meeting to order at approximately 6:00 p.m.  Voting and Seating Order: Willmus, Laliberte, Etten, McGehee and Roe. City Manager Patrick Trudgeon and City Attorney Mark Gaughan were also present.


2.      Pledge of Allegiance


3.       Approve Agenda

City Manager Trudgeon suggested moving Budget Agenda Items 13.a and b after the City Council's discussion on possible alternative entities beyond the HRA.


Councilmember Laliberte requested removal of Item 8.d from the Consent Agenda for separate consideration.


Etten moved, Laliberte seconded, approval of the agenda as amended.


                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


4.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items.  No one appeared to speak. 


5.       Council Communications, Reports, and Announcements

          Mayor Roe announced that, due to technical issues with the site Playground Build at Central Park - Lexington Avenue scheduled for September 26 would be rescheduled to a future date, possibly in the spring of 2016. 


City Manager Trudgeon clarified that the Playground Build at Central Park - Victoria Street will still occur on September 26, 2016 as previously scheduled.


Councilmember Laliberte congratulated the City's Communications staff in their ability to access KSTP as a media source to advertise these activities.


Mayor Roe announced several upcoming Roseville events, including a car seat clinic at the Roseville Fire Station; ongoing Roseville University classes scheduled yet this fall (additional information on the City's website or by contacting Kari Collins at City Hall via phone at 792-7023 or via e-mail at; Housing & Redevelopment Authority (HRA) sponsored workshops at the Ramsey County Library - Roseville Branch (information available on the library's website under "events/classes" or at City Hall via phone to Jane Reilly at 792-7078 or; Civility Training sponsored by the Human Rights Commission; and the 12th Annual Wild Rice Festival at the Harriet Alexander Nature Center.


Councilmember McGehee announced the availability of free magnet packets for holding medical information in case of an emergency through the City's Fire Department Administration at 651/792-7009.


6.      Recognitions, Donations and Communications


          a.      Proclaim Hispanic Heritage Month

Mayor Roe read a proclamation declaring September 15 - October 15, 2015 as Hispanic Heritage Month, inviting all members of the community to celebrate this month's theme in "Honoring our Heritage. Building Our Future;" as amended.


McGehee moved, Etten seconded, proclaiming September 15 - October 15, 2015 as Hispanic Heritage Month in Roseville, MN.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


7.       Approve Minutes

Comments and corrections to draft minutes had been submitted by the City Council prior to tonight's meeting and those revisions were incorporated into the draft presented in the Council packet.


a.            Approve July 20, 2015 Regular Meeting Minutes

Councilmember Laliberte provided additional corrections that she had e-mailed to staff but had not found with other corrections.


McGehee moved, Willmus seconded, approval of July 20, 2015 Meeting Minutes as amended and further edited this evening, including those of Councilmembers Laliberte and McGehee.



·         Page 24, Lines 12 - 13 (Roe)

Strike last sentence as highlighted in draft.

·         Page 24, Lines 29 - 31 (Roe)

Strike entire paragraph as highlighted in draft.

·         Page 32, Lines 29 - 35 (Laliberte)

Correct to read: "Councilmember Laliberte noted that, during the last conversation with Sherman in February seeking individual Councilmember feedback, she had made it clear that she was unsure [whether] [how] to use TIF for housing and [was concerned] [concern] with [or] how numbers were presented and differed, making it hard to track and follow.  Councilmember Laliberte noted this had not changed over time with this situation or how she felt about it making her even [more] [less] in favor of using TIF for [this] housing project[s]."

·         Page 32, Lines 43 - 45 (Laliberte)

Correct to read: "not provide for a good understanding [of] [for] the public or City Council, and have created some discomfort for her in the number of side conversations, individual phone conversations [providing] [seeking] encouragement, or other discussions outside those."

·         Page 33, Line 4 (Laliberte)

Correct to read: "funding mechanisms. Councilmember Laliberte noted [because of the] lack of long-term jobs"

·         Page 33, Line 35 (Laliberte)

Correct to read: "While not [knowing] [understanding] the scenario"


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


b.            Approve August 10, 2015 Regular Meeting Minutes

McGehee moved, Etten seconded, approval of August 10, 2015 Meeting Minutes as amended.



·         Page 25, Lin 2 (McGehee)

Correct to read: "salaries have [not] tripled."

·         Page 39, Line 42 (McGehee)

Correct to read: "actually addressing pets versus wild animals; [crating] [creating] too broad [of] a feeding ban"

·         Page 44, Line 14 (McGehee)

Correct to read: "rigid and objectionable hunting program for Roseville when surrounding [communities] may or"


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


c.            Approve August 17, 2015 Regular Meeting Minutes

McGehee moved, Etten seconded, approval of August 17, 2015 Meeting Minutes.

·         Page 24, Line 8 (McGehee and Roe)

Mayor Roe had suggested striking the "fifteen" years to achieve all full-time firefighters, but after discussion, the consensus was to leave the sentence as originally drafted and including that time period.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


d.            Approve August 24, 2015 Regular Meeting Minutes

McGehee moved, Etten seconded, approval of August 24, 2015 Meeting Minutes as amended.



·         Page 15, Line 19 (McGehee)

Correct to read: "and reacted to issues impacting neighborhoods [, not driven socially.] [and was not a socially driven action.]"

·         Page 30, Line 42 (Willmus)

Correct to read: "Mr. Wall of the actual easements [for the] [of] record,"


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


8.            Approve Consent Agenda

There were no additional changes to the Consent Agenda than those previously noted.  At the request of Mayor Roe, City Manager Patrick Trudgeon briefly reviewed those items being considered under the Consent Agenda; and as detailed in specific Requests for Council Action (RCA) and related attachments, dated September 14, 2015.


a.            Approve Payments

Etten moved, Willmus seconded, approval of the following claims and payments as presented and detailed.


ACH Payments


88698 - 78921





                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


b.            Approve 2015 New and Renewal Business and Other Licenses

Etten moved, Willmus seconded, approval of business and other licenses and permits for terms as noted.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


c.            Approve Roseville Police Department Special Weapons and Tactics Team (SWAT) Joint Powers Agreement Renewal

Etten moved, Willmus seconded, approved renewal of the Special Weapons and Tactics (SWAT) Joint Powers Agreement (Attachment A) with the Cities of St. Anthony and No. St. Paul, the University of Minnesota Police, and the Metropolitan Council for the Metro Transit Police Department.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


e.            Receive Donation of Police K9 Agility Training Equipment

Etten moved, Willmus seconded, approval to accept the donation form the Roseville Police Foundation of equipment for K9 Unit Training at an estimated value of $12,000.

                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


f.         Approve a Permanent Cash Transfer from the City's Stormwater Fund to the Water Fund

Etten moved, Willmus seconded, adoption of Resolution No. 11251 (Attachment A) entitled, "Resolution Authorizing the Permanent Transfer of Funds from the Stormwater Fund to the Water Fund."


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


g.        Approve 204 North McCarrons Boulevard West Request for a License for Multi-family Rental Dwelling with Five or More Units

Etten moved, Willmus seconded, approval of the multi-family rental dwelling license to Seidel Properties at 204 North McCarrons Boulevard West for the license period of July 1, 2015 through June 30, 2018.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


h.            Adopt Revised Financial Policies

Mayor Roe asked staff to make sure fund names are consistent throughout other documentation (e.g. Park Fund and Facility Fund) as revised by recommendation of the Finance Commission.


Etten moved, Willmus seconded, adoption of Resolution No. 11252 (Attachment A) entitled, "Resolution Amending the Financial Policies for the City of Roseville."


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


i.             Consider Approving IT Shared Service Agreement with the Vadnais Lake Area Water Management Organization

Etten moved, Willmus seconded, approval of a Shared Services Agreement (Attachment A) with the Vadnais Lake Area Watershed Management Organization for the purposes of providing IT support services.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


9.            Consider Items Removed from Consent


d.            Approve Neighborhood Organized Trash Collection Guide

At the request of Mayor Roe, City Manager Patrick Trudgeon briefly reviewed this item as detailed in the RCA and related attachments, dated September 14, 2015.   City Manager Trudgeon stated clearly that the City would not be doing the research described in the guide but had simply facilitated putting together a resource for residents use to if they were interested in pursuing organized trash collection in their own neighborhoods.


Councilmember Laliberte referenced various areas of the document that referenced 20 gallon carts being available; however, she noted that no currently licensed haulers in Roseville offered that size.  Councilmember Laliberte further noted references to other sized carts throughout the document and asked that it be reviewed for consistency before moving forward.


Laliberte moved, Willmus seconded, adoption of the Neighborhood Organized Trash Collection Guide (Attachment A), directing staff to post the document on the City website; as amended for consistency in container sizes and eliminating references to 20 gallon carts that are not offered by any carriers within the City.


While agreeable to post this information on the City's website, Councilmember McGehee opined that she remained in disagreement with the City Council majority and believed that that organized hauling would reduce costs to residents and reduce truck traffic on city streets.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


e.            General Ordinances for Adoption


f.             Presentations


a.          Joint Meeting with the Police Civil Service Commission

Commissioners Janet Henquinet and Zoe Jenkins were present; and Commissioner Henquinet expressed Chair Brad VandeVegt regrets in being unable to attend due to work commitments.


Commissioner Henquinet reviewed activities of the Commission since last meeting with the City Council, including review of the previously 2013 certified sergeant's examination approved for use again in 2015.  At a later meeting, Commissioner Henquinet advised that the Commission had certified the list of candidates for the vacant Sergeant position, as well as reviewing the new officer hiring process, including replacement of the old written test with a new video testing program.  Commissioner Henquinet advised that the intent was for the Police Department to use the video testing for several rounds of hiring and then evaluate its effectiveness in obtaining qualified candidates.  Following testing, Commissioner Henquinet noted the Commission took part in certifying officers for that vacant position.


Commissioner Henquinet noted that Police Chief Mathwig always invited Commissioners to sit in on the interview process for new officers, and with over 80 candidates interviewed by two interview panels of three officers each and over a three day period, she had sat in on an afternoon of interviews to observe the process, finding it very interesting and informative.  Commissioner Henquinet noted her favorable impressions with the interview process followed by the Police Department in providing individual feedback to officer candidates not making the second interview cut, and addressing their interview performance and suggestions on how the intent of the interview questions were specifically related to job performance as an officer, seeking to make those candidates better officers.  For the benefit of the public and City Council, Commissioner Henquinet opined that this added a touch of class to the Roseville Police Department interviewing process that should make the community proud.


Commissioner Henquinet encouraged Councilmembers and members of the public to attend future swearing in ceremonies for officers as a way to welcome them to Roseville and the Police Department family.  Commissioner Henquinet expressed appreciation for the number of City department employees and officers attended those events, whether on duty or not, and the importance of meeting the officers as well as socializing with their proud family members.


At the request of Mayor Roe, Commissioner Henquinet advised that the Commission was not aware of anything on the horizon at this time, or of any problem areas until new situations arise.


At the request of Councilmember McGehee, Commissioner Henquinet and Chief Mathwig clarified the video testing process as providing real life experiences, with candidates offering their response based on multiple choices on how they would address that particular situation.


Mayor Roe thanked Commissioners Henquinet and Jenkins for work, the update, and their attendance tonight.


b.          Roseville Alzheimer's and Dementia Community Action Team Update

Roseville Alzheimer's and Dementia Community Action Team (ACT) members Warren Wolf, Roseville resident and Julie Pfab  Director of Home and Community-based Services and Community Action Team with Lyngblomsten were present to provide an update and report on activities of the team and upcoming community workshops and opportunities.


Ms. Pfab reported that approximately 100 attended the April 2015 Kick-Off event for the Rsvl A/D consortium from which came additional educational events in May and June on related subjects sponsored by Wilder Care Services and Lyngblomsten and attended by an average of forty people.


Ms. Pfab noted more opportunities for engagement would be hosted this fall including filmed documentaries aimed at facilitating discussion and scheduled on Sunday afternoons and/or Thursday evenings beginning September 20th and continuing into November of 2015, along with additional offerings featuring experts in the field.  Additional information is available through the City's website at or by contacting Janelle Wampler at 651/604-3520 with all events free and open to the public.


Mr. Wolf reported that the work to-date over the last two years in putting this in play now served in looking ahead to additional events, and thanked City staff for their support of and participation in those efforts.  In particular, Mr. Wolf thanked the City for providing use of the City Council Chambers for meetings and workshops; and expressed the group's appreciation for the efforts of City Manager Trudgeon, Roseville Police Department Community Relations Coordinator Corey Yunke, Roseville Fire Department Battalion Chief of EMS Greg Peterson, and Communications Manager Garry Bowman for setting up ACT pages on the City's website, which was the envy of other ACT programs within the State of Minnesota


Mr. Wolf noted the biggest effort to-date was the ACT project which would be coming to fruition in December of 2015; and then serve to address what was needed going forward to provide additional support in working with friends, family, neighbors, churches, and the business community to help those with memory issues lead a fulfilling life.  Mr. Wolf summarized some possibilities for future programs under consideration, including researchers at the University of Minnesota, and encouraged citizens to provide additional resources as the group solicited more ideas. 


Mayor Roe thanked the group for this update, their great work in Roseville and the continuing efforts.


Councilmember Willmus suggested staff capture the flyer image for use on Next Door and other sources to spread the word, duly noted by City Manager Trudgeon.


Councilmember McGehee reiterated the usefulness of the refrigerator packet information available through the Fire Department and in partnership with the Police Department for systems for locating of those with memory loss issues and dementia. Such a system can help locate those who may wander, giving caregivers more of a sense of security in their community.


Councilmember Etten personally thanked the group for their great work, noting he had directed three people to the website within the last two weeks, opining it was a tremendous resource.


Councilmember Laliberte thanked all involved and the number of hours involved in putting this together; and expressed her excitement about past work as well as what was ahead, including the list of ideas offered to facilitate further discussion, opining it made her very proud.


Mr. Wolf encouraged individual Councilmembers or the public to toss any ideas they come across to the group for consideration.


Mayor Roe offered to provide information on how caregivers can re-engage in life after caregiving as a resource to offer based on personal family experience.


City Manager Trudgeon offered his personal thanks to the volunteer staff and their countless hours in meetings and other activities, noting this was in addition to their regular jobs, opining they were doing a great job.


12.         Public Hearings


c.          Public Hearing to Consider Vacation of Easement for Cherrywood Pointe

City Engineer Jesse Freihammer provided a graphic of current and proposed sanitary sewer line realignment as detailed in the RCA dated September 14, 2015. Mr. Freihammer noted that the neighborhood had been noticed by mail, along with public notice in accordance with City policy, with no comments received by staff to-date.


Mr. Freihammer clarified that, as part of the proposed improvements for this project, the developer would need to enter into a public improvement contract for relocation of the sanitary sewer line and would bear the responsibility for those costs, with no financial impact to the City as a result.


Mayor Roe opened the public hearing at approximately 6:59 p.m. for the purpose of considering vacation of the sewer easement as noted.

Public Comment

Ann Berry, 1059 Woodhill Drive

Ms. Berry expressed her trust that the City would deal with this sewer line relocation without any problem.  However, on  a related note as a resident living directly across from this development, Ms. Berry asked if the location of the main entrance to this project site had yet been finalized, expressing her hope that it would not be directly across from her home as she anticipated selling it in the near future.


While not yet final, Mayor Roe responded by pointing out on the displayed map that the intent was to line up the main entrance with Churchill Street just west of Ms. Berry's property, with no cut directly across the street from her property access.


With no one else appearing Mayor Roe closed the public hearing at approximately 7:03 p.m.


At the request of Mayor Roe, Mr. Freihammer clarified that tonight's action was to vacate the existing easement, and the new easement was not being dedicated at this point pending final plat approval.


14.         Business Items (Action Items)


a.            Approve/Deny Vacation of Easement for Cherrywood Pointe

McGehee moved, Willmus seconded, adoption of Resolution No. 11253 (Attachment A) entitled, "Resolution Approving the Vacation of a Sewer Easement Located in the W ¼ of the SW ¼ of Sec. 2, Twp. 29, Rng. 2."


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


b.      Approve 2016 City Benefits Insurance Renewals and Cafeteria Contributions

Human Resources Manager Eldona Bacon provided renewal information for City employee insurance benefits as detailed in the RCA dated September 14, 2015.  Ms. Bacon advised that initially the City had anticipated a 10% increase in health insurance premiums, subsequently coming in at 9%, and through negotiations ended up with a 7.92% increase, happily less than anticipated, but more than had been experienced over the last five years.  Ms. Bacon reported that the average increase in the pool was averaging 14% with a high of 22%, so expressed satisfaction with this lower renewal rate.  As noted in the RCA, Ms. Bacon reported that with Affordable Care Act information computed, it created an overall increase of 8.45% for health insurance coverage; with a 5% increase for the cafeteria plan as anticipated in the City Manager recommended budget presentation, and a 3% increase in dental coverage with no plan design changes for either health or dental. 


Given the substantial increase of 38% in the expiring 3-year contract for LTD and Life Insurance, Ms. Bacon advised that staff had gone out on bid to the marketplace for those coverages, resulting in Cigna returning a three-year contract with premiums decreased for base life by 40% and long-term disability decreasing by 23%.  Ms. Bacon noted there would be some slight plan design change for long-term disability indicating a continued job return opportunity at three years versus five years, but a change that had not been utilized by the City during her fifteen year tenure.  Ms. Bacon reported that the change to Cigna should be seamless for employees, and allow a decrease in what the City pays, resulting in a $53,300 total financial impact for the cafeteria plan and within the City Manager's recommended budget for the 2016 calendar year.


Mayor Roe sought clarification if the $53,300 represented a net cost after taking into account the LTD and Life insurance savings.


Ms. Bacon responded that it did not since those came from two separate budget areas, and the cafeteria/health insurance side with dental would result in the $53,300 cost with savings resulting in a different budgeted area; but resulting in net numbers under the overall arching umbrella or broader picture.


At the request of Councilmember Etten, Ms. Bacon reviewed how the City paid toward various tiers of coverage for single, single plus one, and family coverage, with past practice being to keep single coverage whole for those employees using that tier.


Understanding that this information needed to be input in the HRIS system to facilitate renewal options for employees, Councilmember Laliberte questioned if there was sufficient time to allow a look at other communities for their information and percentages of premiums paid by those municipalities.


City Manager Trudgeon reported that Ms. Bacon had researched that information and had it available to disseminate to the City Council if they so desired it.


Councilmember Laliberte reported that she had some comparison information to share as well.


At the request of Mayor Roe, City Manager Trudgeon cautioned delaying action without a compelling reason to do so would severely impact the crucial path in allowing staff time for inputting the data into the HRIS system for renewals beginning November 1st and wrapping up by the third week in November. 


Mayor Roe asked if changing the City's contribution impacted the quotes already received or allotment between the city and/or employees if the program were changed at this point, or if such an action could require the City to go back out for revised quotes.


Ms. Bacon responded that it won't impact premiums and programs, but would impact contract negotiations if negotiating different patterns of payments, resulting in the unions seeking additional concessions accordingly.


Councilmember Laliberte advised that she didn't have her comparison information available at tonight's meeting, and while understanding the impact on contract negotiation, reiterated her often raised concern in how the City currently covers single versus other tiers of coverage options.


At the request of Mayor Roe, Councilmember Laliberte specifically addressed concerns in how the City pays 100% of single coverage, which she was not seeing used in other private, public and non-profit sectors, with everyone contributing some portion of their premium versus single coverage being made whole by the City and outside of the deductible options an employee could choose.  Councilmember Laliberte reiterated that her basic concern was in the City covering 100% of just that coverage option.


Councilmember Laliberte noted one other question she had was regarding the higher claims the City was currently realizing, and while understanding the cost of catastrophic claims and long-term care, suggested the City look into more screening requirements as part of their wellness program that could be done at appropriate times in an employee's life that could help avoid such catastrophic claims.


Mayor Roe suggested that may be something for the employee wellness and benefit committee to look at.


City Manager Trudgeon noted this could be part of a broader discussion, and offered to share information with the City Council in addition to that from Councilmember Laliberte.  Based on staff's research, Mr. Trudgeon reported that most comparisons they'd performed indicated 100% single coverage, but expressed staff's willingness to consider all available information for that broader discussion.


Mayor Roe opined that it made sense to have that broader discussion to ensure all considerations had been covered going forward.


McGehee moved, Etten seconded, approval of 2016 City employee benefits insurance renewals with insurance carries, subject to review and approval by the City Attorney, and the City's employer cafeteria contributions as detailed in the RCA dated September 14, 2015.


Councilmember McGehee thanked staff for their ongoing work and significant reductions beyond what had already been accomplished in the past.  In response to Councilmember Laliberte's comments about screening reducing catastrophic illness and subsequent claims, Councilmember McGehee noted the inability of screening to identify some of those health issues.


Mayor Roe duly noted that observation; however, he opined it was also reasonable to take responsibility for screening that may catch health issues earlier which could help to reduce treatment costs.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


c.   Consider Presumptive Penalty Approval - Wing Stop Alcohol Compliance Failure

Lt. Lorne Rosand briefly summarized the process used and background of this first round of alcohol compliance checks, similar to that used for tobacco compliance checks; and as detailed in the RCA and attachments dated September 154, 2015.  Lt. Rosand then addressed the specifics of this particular compliance check failure at Wing Stop Restaurant at 2100 Snelling Avenue N.


The owner of the restaurant, Howard Bryant, was present.


At the request of Councilmember McGehee, Mr. Bryant advised that the restaurant had been open 1 year and 4 months.


At the request of Councilmember Willmus, Mr. Bryant reported what steps had been taken since this compliance failure and to ensure no recurrences. Mr. Bryant advised that the clerk checking the identification was the restaurant's manager and he could not speak to how she didn't catch it, causing him bewilderment and embarrassment; and noting she had since been relieved of management duties.  Mr. Bryant advised that he had also retrained every person filling alcohol orders, including management, with new procedures in place requiring two people to check identifications before serving alcohol.


Councilmember Willmus expressed his curiosity with other issues and conduct toward the officer when speaking with the manager, and whether efforts had been taken to address that type of conduct toward the City's police officers.


Mr. Bryant responded that absolutely action had been taken with their intent to seek a great relationship with all public safety officers and the community.  Mr. Bryant reported that he had spoken with the referenced employee Antonio, and he was currently under a final warning employee status at this point, and currently attending anger management classes.


Councilmember McGehee reported that she had spoken to Lt. Rosand earlier today to determine how this worked in a case where the employee chose not to pay the fine, and how to address that situation.


Lt. Rosand responded that the $250 fine for the employee had not been taken care of even after asking for and receiving an extension on the due date for payment, after which the employee had been informed that her preference to be charged was in process with the City Attorney's office and would be her responsibility to take care of and make restitution for this citation via a pending court date.


Lt. Rosand clarified that the requested action tonight was specific to the establishment as liquor license holder; and advised that Mr. Bryant had already paid the $300 citation for the establishment; with the requested action being the final action for this compliance failure.


Etten moved, Willmus seconded, authorized the Police Department to issue and administer the presumptive penalty as set forth in City Code, Section 302.15, for off-sale license holders with a first violation within thirty-six (36) months consisting of a minimum penalty of a $1,000 fine and a one (1) day suspension on a date to be determined at the discretion of the Police Chief.


Further discussion included ramifications of a second violation and the City Council's discretion to administer a higher fine and up to a 30-day suspension if this appears to be an ongoing problem going forward.


Councilmember McGehee thanked Mr. Bryant for coming forward and for his actions taken to-date and suggested impressing on all his employees that the individual server fines were borne by those employees, not the owner.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


15.         Business Items - Presentations/Discussions


a.      Discuss Housing & Redevelopment Authorities and Alternative Entities

Community Development Director Paul Bilotta provided a broad overview of types of entities via Power Point presentation, and as detailed in the RCA and attachments dated September 14, 2015.  Mr. Bilotta noted the key decisions points revolved around the desired outcomes related to housing and/or economic development, and elected versus appointed levy control; as well as the desired role of citizens.


Mr. Bilotta provided a brief summary for each entity addressed: Housing & Redevelopment Authorities (HRA), Economic Development Authorities (EDA), Port Authorities (PA) or advisory commissions and reviewed statutes addressing the powers for each entity.


Discussion included potential pitfalls to the City's PA in taking on EDA powers that may occur under certain circumstances; the process in dissolution of an HRA according to state statute and transfer of assets to the City for capital or permanent improvement funds or related debts for improvements to a new entity, but not to the General Fund; and inability to dissolve an HRA if it had entered into a contract with any federal government agency for a loan or grant for urban development or low rent public housing project that remains in effect.


Mr. Bilotta reported that initial research indicated the City had no such federal contracts at this time, but if the City Council decided on dissolving the HRA, staff would undertake more due diligence in performing further research.   Mr. Bilotta reviewed public hearing requirements per statute for HRA dissolution and the subsequent paperwork process involved; with the City retaining all rights of the HRA in addition to its assets and obligations.


Councilmember Willmus asked the role of the Greater Minnesota Housing Corporation (GMHC) regarding operations and how it was tied to the City's existing HRA.


Mr. Bilotta advised that the GMHC saved the City significant time and effort in monitoring and implementing housing programs for individuals from references to the loan process and criteria; with the City's only relationship basically in making sure there was enough money to support the program and to alter the program standards as applicable.


If the City should determine to dissolve the HRA, Councilmember Willmus asked if the GMHC relationship could remain intact with the City moving forward.


Mr. Bilotta advised that it could pending contract revisions; and noted he had spoken to GMHC staff earlier today to assure them whatever decision the City Council made tonight changed nothing about that current relationship and projects.


Further discussion included statutory requirements related to levy increases specific to EDA's and PA's being subject to reverse referendums. Since both an EDA and PA can have full HRA powers, they could levy an HRA levy on their own or they could do EDA or PA levies, but those would come under any municipality levy limits.

Mayor Roe sought clarification if an HRA levy was applied under an EDA, it could only be used for purposes under the HRA function statutory authority and would be unable to take advantage of an HRA levy to fund EDA functions.


Mr. Bilotta agreed with that summary, noting that if sorting out all three statutes, 90% of the provisions would overlap, with redevelopment roles for the City of Roseville across all three statutes, given the City's build out.


At the request of Mayor Roe, Mr. Bilotta advised that the HRA levy does not count against City levy limits if applicable. With both EDAs and PAs if there is a EDA/PA levy and the City has levy limits, the EDA/PA levy would count towards the City's statutory cap. For Roseville, there are no levy limits in place for the City at this time.


Mayor Roe noted a bizarre situation under PA with a mandatory PA levy along with a discretionary levy.


Mr. Bilotta noted this was a key factor for a PA, with the difference that the HRA comes forward to the City Council with a levy seeking their blessing while the PA states their levy amount with no option for the City Council to approve it or not and in Roseville's case a moot point since it would essentially be requesting it from itself.


At the request of Councilmember Etten, Mr. Bilotta confirmed that the greatest flexibility and influence in the City was in use of its PA.  Mr. Bilotta offered further information on the unique powers of PA's as addressed in attachment B to the RCA with the City retaining its HRA powers by reference and ability to pick up EDA powers if so desired; while the PA can do all three.  Mr. Bilotta suggested the City may wish to separate EDA powers to avoid any negation of its PA authority.


Mayor Roe referenced economic development statutes for municipal development for industrial projects and their qualifications seeming to be very broad and all-encompassing beyond just industrial.


Mr. Bilotta agreed, noting the significant activity in the St. Paul Port Authority with the "port" portion of the name originating there, but actually creating a misnomer for many in the public when no actual "port" was in place.


In her personal review of the various statutes, Councilmember McGehee admitted she found a lot of overlap and some confusion; but agreed with Councilmember Etten's observation that the PA appeared to provide the most flexibility and power in any area should the City Council decide on that entity; and expressing her confidence in the City's Attorneys to address areas still unclear.


Councilmember Willmus asked staff, in their research of other communities, how many used multiple entities; and if the desire was to pursue economic development avenues, was it necessary to retain an HRA or if it made sense to look at another model.


Mr. Bilotta reported that many cities had multiple entities such as if they want to have control of tax levy power remaining at the City Council level but want another entity to be more advisory. Mr. Bilotta noted there was a lot of entity variety among cities whether the HRA or EDA and City Council were the same or not. Mr. Bilotta opined that the entity choice may sometimes depend on marketing considerations for the desired focus- economic development or housing activities - to avoid confusion for development community. Councilmember Willmus asked if an HRA was the best tool to use if the desire was to increase economic development efforts.


Mr. Bilotta noted there were some definite efficiencies to be found in not using an outside EDA or HRA board for economic development activities, given the quick movement often required for development efforts and steps in the process that would be delayed in having another entity to work through depending on their meeting schedule.  Mr. Bilotta noted this was especially evident when competing with other communities for developments; and since the City's PA provided it with a lot of powers, having two separate groups (e.g. HRA and EDA) playing in the same arena may add to confusion in the market place during that competitive process.  Overall, Mr. Bilotta noted in those competitive situations, typically the entity providing the quickest response and presentation to the public logically was the winner.


Councilmember Laliberte asked if staff observed any difference in cities having an EDA or HRA when more developable land was available versus a mature developed community like Roseville; or whether there was any difference in multiple of singular functions.


Mr. Bilotta responded that it depended on the primary focus desired: if jobs, business and economic development, then an EDA made more sense.  As an example, Mr. Bilotta noted that the City of South St. Paul had an EDA for some time and focused on jobs and redevelopment since the mid-1980's, but for the last six months had begun reconfiguring their efforts back to the county and creating an EDA to present a different face in the marketplace.


Mayor Roe asked for more specifics and clarification on the housing activities of the South St. Paul HRA.


Mr. Bilotta advised that the City of South St. Paul had ten staff members for HRA and building management functions, overlapping with the county's functions, and they were now attempting to eliminate that overlap as much as possible.


Councilmember McGehee asked how many other cities in Minnesota, outside the major Cities of Minneapolis and St. Paul with real ports, had PA's.


Mr. Bilotta clarified that when EDA statutes were created, PA's required special legislation, and in the City of Roseville's case, it held PA powers even though not a port city.  However, Mr. Bilotta noted that the legislature began asking how and why those powers were available and used, and suggested giving cities something beyond PA, thus creating the EDA process, which could be handled locally like an HRA versus PA requiring legislative action, but mirroring PA and picked up HRA powers.


Councilmember McGehee encouraged her colleagues to keep in mind the consideration needing to be clearly addressed regarding elected versus non-elected officials for bonding and taxing authority.


Taking a strictly theoretical path, Mayor Roe questioned, depending on the ins and outs of how it may occur, rather than using the existing HRA with a broader charge, if it made more sense to keep the HRA specific to a certain amount of housing-related efforts (e.g. rehabilitation of existing property, multi-family housing, and GMHC programs) but not taking on other HRA powers reserved for PA.  Also, Mayor Roe wondered if changing the scope of the HRA should include that body's buy-in or simply be recognized as a function of the City with the ability of the City Council to change that role and purpose.  If an HRA continued to exist, Mayor Roe questioned if the balance of existing HRA funds allocated for economic development efforts could transfer in part to a PA.


Mr. Bilotta responded that the HRA would have statutory powers as it does now and noted that the City Council could not take those away, but it could limit them through a cooperative agreement and enforce that prior to the HRA's annual levy request at which time the City Council was presented with their preliminary budget and could set a levy within those specific housing activities; and if that process was chosen going forward, could take the remainder of the HRA levy under the City's PA levy as long as it wasn't maxed out.


Theoretically, City Attorney Gaughan suggested that may create some accounting nightmares; and based on his recollection of the current Roseville HRA by-laws as amended, it would require the HRA Board to control modification or amendment of those by-laws further to move down that path.  While that could occur, Mr. Gaughan opined that it would get messy real quick.


Mayor Roe noted the reason he asked about that possibility was to include it as part of this broader discussion.


If the HRA dissolution process was chosen as the preferred path, Councilmember Etten questioned if that didn't result in transferred HRA funds to a more restricted account, and serve to restrict any remaining HRA funds from their current flexibility.


Mr. Bilotta responded that it would restrict those funds for capital expenditures unless the City Council took action to counter-balance General Fund levy dollars to target those needs (e.g. money allocated toward the City's capital improvement program (CIP).


Councilmember Etten questioned how much money was allocated toward multi-family and single-family loan programs through the HRA and if a switch was made would it work and allow continuing those programs.


Mr. Bilotta opined that it could be made to work.


Mayor Roe suggested the path would be to move that HRA balance into the CIP and transfer CIP funds into the HRA Fund for EDA or PA purposes.


Referencing the 2002 HRA meeting minutes when the HRA was first created (provided as a bench handout tonight and incorporated into the RCA and attachments), Councilmember Etten noted his concern in the purpose for that creation based on the huge housing stock needs then and now thirteen years later, those housing needs still significant if not greater, both for new and old housing stock.  Councilmember Etten expressed his concern with the potential of losing that housing focus moving forward; as well as losing the current housing and development expertise and professionals serving the Roseville HRA.  Rather than lose that expertise, Councilmember Etten suggested new people may be needed for a commission focusing on other needs such as economic development if that was the preference of the City Council going forward.  If the City Council chose to take on the role itself, given the amount of time, research effort, and discussion spent by the Roseville HRA on those issues, Councilmember Etten questioned if the City Council could carve out sufficient time for those additional issues given the current length of City Council meetings and agenda items.  Councilmember Etten opined that such a situation would require that the City Council give its staff a considerable amount of leeway and not second-guess or micromanage those efforts.  Councilmember Etten expressed concern that the City Council may paint itself into a corner unless it chose to abandon other priorities of the City Council; and while moving toward a different type of entity, it may include many possibilities, but also would be a challenge to make it work.


Councilmember McGehee recognized the concerns expressed by Councilmember Etten, suggesting an advisory commission role in order not to lose the background and experience of current Roseville HRA members.  Councilmember McGehee suggested two separate economic development and housing advisory commissions charged accordingly and given direction for specific projects the City Council wanted to achieve in certain areas (e.g. Old Highway 8 Project) to oversee those efforts in a reasonable fashion.  Councilmember McGehee opined that a process similar to that used for the Dale Street Project, with the Roseville HRA performing the foundational work, with the contracts and legal work moving onto the City Council to finish it up.  Councilmember McGehee opined that such a process was preferred to address legal work and avoid confusion in the market place with developers.  Councilmember McGehee further opined that developers would quickly learn a clear path through the Community Development Department, and that it would work better and provide more than adequate power for the City Council in its PA, and would keep taxing, levy and bonding authority under elected officials, while still allowing funding for other commission program needs.


Councilmember Willmus observed a desire of his colleagues to look at a different model; and sought to provide a clear direction for staff and Roseville HRA members from tonight's discussion if the majority of Councilmembers think the existing model was no longer achieving the goals of the City on the economic development focus aspect moving forward.


Individual Councilmember Position Statements

While stating that the current HRA model has done a good job for the City and having no clear preference on a model moving forward, Councilmember McGehee opined that another model may allow the City to move forward more effectively.


Councilmember Laliberte opined that it would be good to provide clear direction tonight on the existing model.  However, Councilmember Laliberte stated she was not sure she was ready to state a specific model moving forward, even though seeing the options available and recognizing the need for more focus on economic development and cross-over with economic development and housing foci.  Councilmember Laliberte further opined that the current Roseville HRA model was no longer able to or has not addressed that economic development focus up to this point; and therefore she would be in favor of pursuing another option as a model moving forward.


Councilmember Etten stated he was not yet sure of which direction do move.  If it was a question of the levy, one reason staff asked for a shift.  Councilmember Etten asked if one option would be to leave the current Roseville HRA levy while exercising HRA powers within the PA.


City Manager Trudgeon advised a response would get into a later discussion tonight on preliminary levies for the City and Roseville HRA.  Mr. Trudgeon advised that, if the City Council went ahead with the HRA levy tonight, which needed to be decided before September 15th, that was one thing.  However, if the City Council decided to dissolve the Roseville HRA and move in another direction, he would need to research statutes to determine whether or not the City could still access those funds.  As options, if the City Council considered the Roseville HRA levy tonight and wanted to preserve those funds, Mr. Trudgeon suggested they could allocate the HRA levy in the General Fund, or have no HRA levy at all.  However, if the City Council chose to go in another direction, Mr. Trudgeon advised that he could not guarantee they could still access those funds without further research and guidance from state statutes.


Councilmember Willmus noted that Councilmember Etten raised a very good point in the necessity of recognizing that the Roseville HRA has a substantial cash reserve at this time, and therefore could continue any operational expenses causing him no concern with that aspect.


Mr. Bilotta noted the easiest way to accomplish things would be if the Roseville HRA amended their by-laws to continue on with their existing funds going toward CIP, with a change in membership of the HRA to elected membership (e.g. the City Council).


Councilmember Etten questioned if such a transfer of the City's current HRA functions to City Council membership allowed the City to use its PA, HRA or other authority however it chose to do so.


Mr. Bilotta agreed with that synopsis.


At the request of Councilmember Willmus, City Manager Trudgeon clarified that the HRA was not required to have seven members, only a minimum of five members; with Mr. Bilotta noting that in many communities, the HRA was made up of only the City Council.


Mayor Roe stated that his initial thoughts before tonight's discussion and research materials provided by staff in the RCA was that since the City Council already had PA powers, it keep both the Roseville HRA as it exists and City PA powers and simply shift focus around.  However, after hearing the complexities of that model, Mayor Roe questioned if that was such a good idea.  Mayor Roe expressed his desire to keep the housing expertise of the current Roseville HRA and somehow incorporate it into the process; however, he admitted he didn't yet know what that model would look like.  Between the models of an EDA or PA, Mayor Roe opined that he was not sure the City needed to move down the EDA road. However, at this point, Mayor Roe stated that it made sense to transition from the HRA model and have the City Council take it on as part of their PA powers.  Mayor Roe expressed uncertainty in incorporating the HRA levy into the General Fund levy, since those special taxing levies differed between total market value levy and taxable market levy calculations, creating an impact on taxpayers versus how they were now presented in the financial picture.  Regarding Councilmember McGehee's comments on the success of the Dale Street Project and roles of commissions, Mayor Roe clarified that the Charrette process involved numerous consultants and staff beyond the Roseville HRA Board.


Willmus moved, McGehee seconded directing staff to begin the process of dissolving the Roseville Housing & Redevelopment Authority (RHRA) that would involve statutory notice requirements to schedule a public hearing to initiate the dissolution process.


Mayor Roe noted that the motion didn't address a process or steps involved to move the HRA powers to the City Council and asked the makers of the motion if that was also the intent of their motion.


At this point, Councilmember Willmus clarified that his motion was intended to initiate dissolution of the existing RHRA and transfer their funds into the City.  Councilmember Willmus stated that a subsequent discussion would be required to determine how best to populate and whether to have an advisory panel.  However, Councilmember Willmus reiterated that his motion was intended as a first step to provide direction to staff and inform the existing RHRA of the process, with subsequent decisions requiring multiple steps throughout the process moving forward.


Mayor Roe further concluded that this made a statement that the current RHRA was no longer the means desired by the City Council going forward to address the economic development and housing needs and foci of the City, but recognizing that a preferred model had yet to be defined.


Councilmember McGehee agreed that this was her understanding as well.


Councilmember McGehee questioned if the motion in establishing a ten-day notice period for dissolution of the RHRA provided sufficient opportunity for members of the RHRA to formally take action and formally submit their resignations and other items required in the process.


Mr. Bilotta clarified that the dissolution process itself would take longer than the immediate action through this motion, as well as allowing staff to perform sufficient due diligence for the process.  Mr. Bilotta advised that the RHRA was scheduled to meet tomorrow night; and anticipated tonight's City Council discussion and intended action would be addressed in their discussions allowing that feedback to subsequently return to the City Council.  If the RHRA chose to move down the by-law amendment route on their own, Mr. Bilotta noted the need for staff to perform much more substantial due diligence as part of this process than would be available by tomorrow night.


Councilmember Willmus noted his consideration of the HRA model for a number of years when serving on the RHRA as well as afterward, and his focus in broadening that HRA function toward economic development needs.  However, as time went on, Councilmember Willmus noted the difficulty in accomplishing that focus with the existing HRA model.  Therefore, Councilmember Willmus opined that moving in a different direction with a different model allowed the City to retain the housing component while also accomplishing economic development efforts, and provide more leeway to staff to market Roseville to the business community and achieve redevelopment efforts.  Councilmember Willmus opined that the City of Roseville continued to be behind the curve in marketing Roseville compared with other communities and their redevelopment efforts; thus causing his interest in wanting to pursue this move.


Councilmember Laliberte agreed with Councilmember Willmus' well-stated comments; and while not having the experience of serving on the RHRA Board, since her tenure on the City Council, she had wanted to accomplish more options that currently being done.  Councilmember Laliberte opined that considering another model provided a number of opportunities to market the City and tell developers that the City wanted living wage jobs with tools in place to act and react to make that happen in Roseville versus in competing communities, creating her interest in considering other models.


Councilmember McGehee seconded the remarks of Councilmembers Willmus and Laliberte; stating that she had been and continued to be a strong proponent of increasing the City's tax base and living wage jobs. Councilmember McGehee opined that the RHRA had done an excellent job, specifically with past housing efforts; and sought to avoid any implication that this action in any way was reflective on their work for the City, offering them her highest praise for their accomplishments.  Councilmember McGehee stated that this action simply provided the City Council the authority to improve the City of Roseville's economic environment within the metropolitan community by allowing the City to move more quickly with one decision-making body.


Councilmember Etten recognized that this action may open more doors for the City of Roseville and provide access for funds to accomplish some potentially major things, which he hoped was the result.  However, Councilmember Etten noted that in order to play in that game, the City Council needed to be willing to put some skin in the game, opining that the Twin Lakes Redevelopment Area continued to sit for decades for a reason, and required a firm commitment by the City Council.  With the acknowledgement that the motion will pass with a Council majority, Councilmember Etten advised that he would oppose the motion.


Mayor Roe spoke in support of the motion, and while not aware of his position when arriving at tonight's meeting, after review he didn't see any way to make a future model work cleanly without taking this step.  As noted by Councilmember McGehee, Mayor Roe recognized the great things done by the RHRA since their start, opining that the City could not have accomplished what it had without the expertise of individuals serving on the RHRA.  Mayor Roe advised that the key for him was not just in putting City money in the game as an incentive, but also the authority to levy funds as a resource to more appropriately staff economic development and marketing efforts for the City of Roseville.  While recognizing those efforts to-date by City Manager Trudgeon and Community Development Director Bilotta, Mayor Roe noted the reality that they both already had jobs that kept them pretty busy; and while the City currently had staff to address the housing focus, there was no staff available to address the economic development focus, which was what he was supportive of looking at rather than tasking the RHRA as part of their role.  Mayor Roe noted this action would provide adequate resources for the City Council to allocate toward those economic development efforts that it had been unable to fund up to this point.  Mayor Roe recognized that this affected those currently serving on the RHRA; but reiterated that he could not say enough good things about their expertise and accomplishments to-date for the City of Roseville.


                                    Roll Call

Ayes: Willmus, Laliberte, McGehee and Roe.

Nays: Etten.

Motion carried.


Moving forward with this process, Mayor Roe noted that a key factor would be if the RHRA decided on a by-law modification that could impact that future process.  For the benefit of the public given tonight's action, Mayor Roe advised that the purpose of the public hearing would be to hear public testimony before final action by the City Council.


Mayor Roe recessed the meeting at approximately 8:23 p.m., and reconvened at approximately 8:32 p.m.


13.         Budget Items


a.            Adopt a Preliminary 2016 Tax Levy and Budget

Finance Director Chris Miller briefly summarized the requested action of the City Council as detailed in the RCA and draft resolutions dated September 14, 2015.  Mr. Miller noted that the City levy and budget information essentially represented the same information provided in the City Manager recommended budget presented in July of 2015.


Mayor Roe noted that this action would set a preliminary City and RHRA levy for certification to Ramsey County and subsequently made available to taxpayers showing the impacts of each taxing authority's preliminary levy requests for 2016; with a final levy set in December of 2015 for 2016 payable taxes.


Specific to the City Preliminary levy as recommended, Councilmember Willmus stated that he had no particular problem with it, but reserved his ability to look at it more closely before year-end.  Regarding the RHRA levy, in light of previous action, Councilmember Willmus suggested setting a "zero dollar" preliminary levy (as distinct from a flat levy) rather than the RHRA's requested levy.


As mentioned earlier in tonight's discussion, City Manager Trudgeon advised that if the City Council chose to adopt a certain dollar amount after taking their previous formal action, he could not assure that the levy amount could be retained moving forward and based on future decisions.  If the City Council felt a need to adopt a "zero dollar" preliminary RHRA levy, given their cash reserves, Mr. Trudgeon stated that it would be appropriate.  However, Mr. Trudgeon also noted that under the transition from the RHRA to another model if extra dollars were needed, there could be complications.  Mr. Trudgeon stated the only other option would be to make it part of the General Fund levy, but recognizing potential complexities, he was not sure that created the clearest path either.


Councilmember Willmus clarified that his rationale was based on knowing the RHRA's cash position right now, opining that they would be hard-pressed to expend those dollars that he estimated to be in the range of $2.5 million over the next year with their current HRA functions.


City Manager Trudgeon concurred with that statement based on current RHRA reserves; and agreed with the approximate funds of $2.5 million figure, pending some transfers out.


Councilmember McGehee agreed with the comments of Councilmember Willmus; opining that at this point she had no problem with the 2016 proposed preliminary budget, while she had several questions that were not significant for this evening's discussion.  Councilmember McGehee also spoke in support of a "zero dollar" preliminary RHRA levy, similar to requests in previous years by the RHRA, as the cleanest way to proceed.


Councilmember Etten asked if there was any advantage for a zero levy versus simply eliminating it.


Mayor Roe noted the need to certify something for the RHRA levy to Ramsey County until it had been officially dissolved.


Councilmember Etten stated his support of the overall City Manager recommended budget and levy increase in general, representing important investments in capital improvements, and retaining a relatively low operating budget.  Councilmember Etten opined that by making these key investments in the CIP, it addressed important recommendations made by the Finance Commission; and further expressed his appreciation for the key investments in personnel that would occur as part of this budget.


Similar to Councilmember McGehee, Councilmember Laliberte noted that she had several questions between now and the final budget and levy adoption in December, particularly with carryover funds not yet expended which would be more refined closer to yearend.  Councilmember Laliberte noted that, while requested additional personnel did not have a huge impact on the levy and operating budget since some of the positions would be funded in [other] ways other than with the General Fund, she still had concerns with the continued upward growth of that operating budget.  Councilmember Laliberte stated that she was fully supportive of the CIP and asset needs to be financed and with whatever preliminary levy was adopted tonight.  However, Councilmember Laliberte stated that she may be less supportive on the operating side as the process moves along.  Regarding the RHRA levy, Councilmember Laliberte agreed that the City Council should take action to certify zero dollars to Ramsey County to be clear on what was being done.  Councilmember Laliberte noted that the RHRA clearly had sufficient funds from property sales and other resources regenerating from past expenditures to support their function going forward.


Mayor Roe asked if there was a mechanism to certify an HRA levy midyear to Ramsey County or if it would be necessary to wait until the following tax year.


City Manager Trudgeon advised that the course would be to wait; with the options of an internal loan and return of levy dollars after the fact.


Mayor Roe noted the availability of reserve funds as an option, in addition to the PA levy as well that may or may not get added to the City levy -depending on further research and analysis.  Mayor Roe noted the need to clearly explain those funding options going forward with a new model for public information and transparency purposes.


In the initial creation of the RHRA, Councilmember Willmus noted that it was created midyear and had been initially funded through an interfund loan.


Finance Director Miller advised that he wasn't sure with the distinction in this situation, with PA levies and the powers of the City Council, and would need to further research that issues.


Mayor Roe thus noted the need for the advice of legal counsel to assist staff in making those determinations and subsequent recommendations to the City Council moving forward.


Etten moved, McGehee seconded, adoption of Resolution No. 11254 (Attachment A) entitled, "Resolution Submitting the Preliminary Property Tax Levy on Real Estate to the Ramsey County Auditor for the Fiscal Year of 2016;" representing a preliminary city tax levy of $18,944.720.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


McGehee moved, Laliberte seconded, adoption of Resolution No. 11255 (Attachment B) entitled, "Resolution Directing the County Auditor to Adjust the Approved Tax Levy for 2016 Bonded Debt;" reducing the amount by $302,309.33 to a certified debt levy of $3,330,000.00.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


McGehee moved, Etten seconded, adoption of Resolution No. 11256 (Attachment C) entitled, "Resolution Adopting the Preliminary 2016 Annual Budget for the City of Roseville in the amount of $52,447,620, of which $29,080,490 is designated for property tax-supported programs.


While appreciating how it was being put forth, Councilmember Laliberte stated that she would vote against this motion pending changes she wanted to yet put forth.


                                    Roll Call

Ayes: Willmus, Etten, McGehee and Roe.

Nays: Laliberte.

Motion carried.


b.       Adopt the 2016 Preliminary HRA Tax Levy

Willmus moved, McGehee seconded, adoption of Resolution No. 11257 (Attachment A) entitled, "A Resolution Submitting the Housing and Redevelopment Authority, in and for the City of Roseville, Special Property Tax Levy on Real Estate to the Ramsey County Auditor for the Fiscal year of 2016;" amended to put forth a "zero dollar" preliminary RHRA levy for year 2016.


                                    Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.


16.         City Manager Future Agenda Review

City Manager Trudgeon advised that he would not be available for the August 28, 2015 City Council meeting; and noted that most of the items on the agenda at this time revolved around Community Development Department items.


At the request of Mayor Roe, Councilmember Etten advised that he was still unable to confirm if he would be available for the September 21, 2015 for discussion of the priority policy planning document as previously scheduled.


Discussion ensued regarding the option of starting the meeting earlier to accommodate schedules; and after further consideration and scheduling issues, Councilmember Laliberte suggested that given that the document to be discussed included many economic development and housing priorities, it may be prudent to push that discussion off until answers on the model going forward beyond the RHRA was known, with a goal of establishing a 2016 strategic plan.


While Mayor Roe was supportive of pushing the document out, he also noted that part of the initial discussion needed to determine if everyone was on the same page and had the same understanding moving forward with the priority policy planning document.


Without objection, Mayor Roe directed staff to retain the 6:00 p.m. start tune for the September 21, 2015 meeting, and agenda items as noted to-date, retaining the planning document discussion at the end of that agenda for potential initial discussions whether or not Councilmember Etten's schedule allowed him to attend.


At the request of City Manager Trudgeon, the City Council agreed that the previous RCA prepared by him would suffice for this initial discussion.


17.         Councilmember-Initiated Items for Future Meetings

As she had previously brought to the attention of City Manager Trudgeon, Councilmember McGehee stated her desire to provide the public with the results from the budget process postcards submitted, and incorporating that information in the next or a subsequent City News newsletter recognizing the good response and providing a follow-up for residents.


Mayor Roe questioned the intent or focus of the follow-up, and whether it included staff's grouping of citizen responses or tallying information.


Councilmember McGehee responded that her suggestion would be to group citizen thoughts and responses, but essentially provide feedback to those citizens having taken time to participate.


Discussion ensued regarding format for an article based on the intent and desired information to portray as feedback; timing of newsletter issues; protecting the privacy of citizens candidly responding; value added in such a follow-up process; staff time and objectivity in assigning categories for responses.


Councilmember McGehee opined that the City owed residents some follow-up, without indicating any scientific survey results were represented.


Councilmember Willmus opined that whether or not the results were clearly identified as being unscientific, they would still be interpreted that way by the public.


Councilmember Etten agreed with Councilmember Willmus' concerns in putting the data out there; opining that if this was the intent the original questions should have been asked and formatted differently.  Councilmember Etten noted the variables in public responses, with some ranking all items, and some only addressing one specific item, with some comments having nothing to do with the budget at all.  Councilmember Etten opined that, to task staff with synthesizing that input into any real or meaningful data was unrealistic causing staff to make a number of judgment calls based on that limited and variable data.


Councilmember Laliberte opined that she saw both sides of this, noting that having asked for citizen feedback it would be good to provide a response and indicate how that data informed the budget process, accomplishing a full circle of engagement.  However, Councilmember Laliberte noted that citizens had not been informed how their information would be shared, and since all respondent answered differently, it didn't provide a true representation for staff to group, making her unsure how best to communication those results back to citizens.


Mayor Roe noted City Council action at their August of 2015 meeting to make those postcard responses a part of the official budget public hearing by their attachment to the meeting minutes of record.  From his personal perspective, Mayor Roe advised that when email addresses were made available by citizens responding, he had sent a personal generic thank you informing citizens that their comments would be taken into consideration as part of the budget process, thereby acknowledging their participation. Mayor Roe agreed with concerns expressed about staff attempting to categorize responses, in addition to the time required of them to do so, opining he was not convinced it provided worthwhile direction to staff.


Councilmember McGehee agreed that it would take staff time, and had initially considered making first pass herself; and further agreed that the responses had never been in any way intended to be scientific but only another way to gather information.  Councilmember McGehee opined that for those handicapped or shut-in residents in the community who may be without any internet access to obtain this information, it provided a way for them to participate in the process, and since that was the group intended to be reached in this process, they also needed follow-up that would be available in the newsletter since it was so widely read.  Councilmember McGehee suggested there only needed to be a simple tally of the total number of responses received and listing a range of basic topics would suffice.


Understanding Councilmember McGehee's intent, Mayor Roe opined it should be less of a task for staff, and suggested the City's Communication staff could include such a brief noted in an upcoming newsletter thanking residents for their responses and simply in broad brush strokes indicating the number of cards received and the variety of topics covered.


City Manager Trudgeon duly noted that staff direction; however, he advised that the deadline for this next issue had already passed.


At the request of Councilmember Laliberte, City Manager Trudgeon advised that several neighborhood issues remained specific to the potential closure of Wheeler Street and advised that he may have an update by October pending resolution of those items.


18.         Adjourn

Etten moved, Willmus seconded, adjournment of the meeting at approximately 9:06 p.m.


                        Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe.

Nays: None.