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Parks
and Recreation Commission
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Meeting
Minutes
October 6, 2015
6:00pm
PRESENT:
Becker-Finn, Diedrick, Gelbach, Heikkila, Holt, Newby, Stoner
ABSENT:
Bogenholm, Doneen, O'Brien, notified staff ahead of time of absence
STAFF: Anfang, Brokke
1.
INTRODUCTIONS
2.
ROLL CALL/PUBLIC COMMENT
No Public Comment
3.
APPROVAL OF MINUTES - September 1, 2015 MEETING
September 1st minutes
approved unanimously.
4.
PARK DEDICATION USE of FUNDS
Brokke provided a brief background
on the use of Park Dedication funds.
Stoner followed with a summary of an
earlier meeting with the Finance Commission and reviewed the draft Funding
Policy suggested by Mayor Roe.
· Gelbach
suggested amending the policy to include a specified minimum balance for the
fund dedicated to property acquisition.
· Stoner
suggested fully funding the acquisition fund to the specified minimum balance
from the current Park Dedication fund.
· Gelbach
suggested setting the minimum balance for the acquisition fund at $1M.
· Newby
brought to the attention of the Commission the specific language in the Policy
that addresses the potential to transfer funds between the acquisition fund and
the improvements fund.
o Commission-wide
discussion followed on the potential uses of funds.
· Commissioners
recommended that lines 26 through 28 from the draft policy be eliminated.
· Commissioners
recommended that lines 30 & 31 be reworded to read;
o The City
Council may transfer funds between the sub-funds of the Park Dedication Fund as
appropriate for projected capital spending and acquisition needs after a
minimum balance of $1,000,000 is met for acquisitions.
· Stoner
confirmed that the Commission was in favor of the 1/3 - 2/3 split with 1/3 of
future Park Dedication funds going to the acquisition fund and 2/3 going to the
improvements fund once the acquisition fund reaches its specified minimum
balance.
5.
PARK DEDICATION: ANNUAL RATE REVIEW
Brokke summarized the materials in
the Commission packet.
· Holt commented on the current residential rate and suggested that in
the future to possibly consider using the Fair Market Value (FMV) % or
increasing the per unit rate based on current residential values.
· Stoner
suggested hearing from Community Development Director Bilotta on forecasts for
future development.
Commission Recommendation:
Commissioner Diedrick moved to
recommend that the 2016 Residential & Commercial Park Dedication rates
remain the same as in 2015. Second by Gelbach. Motion passed unanimously.
6.
CEDARHOLM GOLF COURSE REVIEW UPDATE
· Holt
suggested using 2 options;
1.
Repairing the current clubhouse
2.
Replacing Golf Course amenities to be consistent with renewal program
development
· Gelbach
inquired into further consideration for unbundling personnel and equipment
shared between the Golf Course and the Parks & Recreation department.
· Holt
& Gelbach asked about where the Golf Course Enterprise Fund stands. The
Golf Course is not acting as an enterprise fund and how might a transition
occur.
o Brokke
commented that the budget for 2016 is currently in progress and that a
potential transition could take place from an enterprise fund for the 2017
budget.
o The Commission
looks to have direction by March 2016.
o Stoner
suggested an April deadline for wrapping up the current Golf Course discussion.
o Brokke
suggested the Commission consider their quarterly update with the Council soon
to touch base on progress and get a sense of heading in the right direction -
possibly find a time to meet with the Council in November.
§ The joint meeting with the Council is
an opportunity to discuss all the other potential pieces that play into the
decision to remodel or rebuild the Cedarholm Clubhouse.
· Commissioners
Stoner, Gelbach & Holt to meet & compile more information on Golf
Course options to share with the Commission.
7.
2016 DRAFT MEETING CALENDAR
Commission Recommendation:
Commissioner Gelbach moved to
accept the draft 2016 Commission Calendar. Second by Diedrick. Passed unanimously.
8.
STAFF REPORT
Anfang shared 2016 Park Building
fee structure and spoke briefly on how staff will bring a full report on
department fees to the November Commission Meeting.
- Brokke summarized the Renewal Program Update found in the
Commission packet including;
· Tennis
Court work is scheduled to be completed this fall.
· Work
on the Evergreen Ballfields is also scheduled to be completed this year.
· Thank
you Commissioners and & Volunteers who helped build the playground at
Central Park west of Victoria. This new playground should be ready for kids
later this fall.
· The
purchase agreement for the Owasso Ballfields has been approved.
· Brokke
also reported that the Council saw another draft of the Wildlife Management
Policy (including a feeding ban, penalties & language to include a bow
hunt). The City is getting close to finalizing the policy.
· Thank
you FORParks for hosting a great event on October 2. Over 600 people attend the
second Tapped & Uncorked event.
· Twelve
people attended a Natural Resource Volunteer Leadership Brainstorming Session
at Oasis Park. Many of those in attendance were part of the Master Plan Workgroup.
The hope is that a local Stewardship Network of Leaders will be established
placing knowledgeable, willing & capable leaders in place to help sustain
Renewal Program Natural Resource Restoration efforts.
9.
OTHER
· Jamie
Becker-Finn informed the Commission of a discussion taking place on
Nextdoor.com on concerns for safety while walking along Victoria. Those living
in the area are looking for a ways to make is safer - possibly a path that
connects to parks and other arteries in the area.
o Heikkila asked
about possible feedback being collected in the B2 pathway.
o Newby inquired
into the Commissions role in Victoria's safety concerns. Brokke added the need
to take these concerns to the Public Works Director.
· Roseville
resident, Ellie Machura, joined the table to share her communications with
Ramsey County Public Works and hopes that involvement by Roseville Public Works
may help move a pathway project on Victoria forward.
Meeting adjourned at 8:05 pm
Respectfully Submitted,
Jill Anfang, Assistant Director
