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Parks and Recreation Commission


Meeting Minutes

October 6, 2015

6:00pm

 

PRESENT:  Becker-Finn, Diedrick, Gelbach, Heikkila, Holt, Newby, Stoner

ABSENT:    Bogenholm, Doneen, O'Brien, notified staff ahead of time of absence

STAFF:       Anfang, Brokke

 

1.    INTRODUCTIONS

 

2.    ROLL CALL/PUBLIC COMMENT

No Public Comment

 

3.    APPROVAL OF MINUTES - September 1, 2015 MEETING

September 1st minutes approved unanimously.

 

4.    PARK DEDICATION USE of FUNDS

Brokke provided a brief background on the use of Park Dedication funds.

 

Stoner followed with a summary of an earlier meeting with the Finance Commission and reviewed the draft Funding Policy suggested by Mayor Roe.

·         Gelbach suggested amending the policy to include a specified minimum balance for the fund dedicated to property acquisition.

·         Stoner suggested fully funding the acquisition fund to the specified minimum balance from the current Park Dedication fund.

·         Gelbach suggested setting the minimum balance for the acquisition fund at $1M.

·         Newby brought to the attention of the Commission the specific language in the Policy that addresses the potential to transfer funds between the acquisition fund and the improvements fund.

o    Commission-wide discussion followed on the potential uses of funds.

·         Commissioners recommended that lines 26 through 28 from the draft policy be eliminated.

·         Commissioners recommended that lines 30 & 31 be reworded to read;

o    The City Council may transfer funds between the sub-funds of the Park Dedication Fund as appropriate for projected capital spending and acquisition needs after a minimum balance of $1,000,000 is met for acquisitions.

·         Stoner confirmed that the Commission was in favor of the 1/3 - 2/3 split with 1/3 of future Park Dedication funds going to the acquisition fund and 2/3 going to the improvements fund once the acquisition fund reaches its specified minimum balance.

 

5.    PARK DEDICATION: ANNUAL RATE REVIEW

Brokke summarized the materials in the Commission packet.

·        Holt commented on the current residential rate and suggested that in the future to possibly consider using the Fair Market Value (FMV) % or increasing the per unit rate based on current residential values.

·         Stoner suggested hearing from Community Development Director Bilotta on forecasts for future development.

Commission Recommendation:

Commissioner Diedrick moved to recommend that the 2016 Residential & Commercial Park Dedication rates remain the same as in 2015. Second by Gelbach. Motion passed unanimously.

 

6.    CEDARHOLM GOLF COURSE REVIEW UPDATE

·         Holt suggested using 2 options;

1.    Repairing the current clubhouse

2.    Replacing Golf Course amenities to be consistent with renewal program development

·        Gelbach inquired into further consideration for unbundling personnel and equipment shared between the Golf Course and the Parks & Recreation department.

·         Holt & Gelbach asked about where the Golf Course Enterprise Fund stands. The Golf Course is not acting as an enterprise fund and how might a transition occur.

o    Brokke commented that the budget for 2016 is currently in progress and that a potential transition could take place from an enterprise fund for the 2017 budget.

o    The Commission looks to have direction by March 2016.

o    Stoner suggested an April deadline for wrapping up the current Golf Course discussion.

o    Brokke suggested the Commission consider their quarterly update with the Council soon to touch base on progress and get a sense of heading in the right direction - possibly find a time to meet with the Council in November.

§  The joint meeting with the Council is an opportunity to discuss all the other potential pieces that play into the decision to remodel or rebuild the Cedarholm Clubhouse.

·         Commissioners Stoner, Gelbach & Holt to meet & compile more information on Golf Course options to share with the Commission.

 

7.    2016 DRAFT MEETING CALENDAR

Commission Recommendation:

Commissioner Gelbach moved to accept the draft 2016 Commission Calendar. Second by Diedrick. Passed unanimously.

 

8.    STAFF REPORT

Anfang shared 2016 Park Building fee structure and spoke briefly on how staff will bring a full report on department fees to the November Commission Meeting.

  • Brokke summarized the Renewal Program Update found in the Commission packet including;

·         Tennis Court work is scheduled to be completed this fall.

·         Work on the Evergreen Ballfields is also scheduled to be completed this year.

·         Thank you Commissioners and & Volunteers who helped build the playground at Central Park west of Victoria. This new playground should be ready for kids later this fall.

·         The purchase agreement for the Owasso Ballfields has been approved.

·         Brokke also reported that the Council saw another draft of the Wildlife Management Policy (including a feeding ban, penalties & language to include a bow hunt). The City is getting close to finalizing the policy.

·         Thank you FORParks for hosting a great event on October 2. Over 600 people attend the second Tapped & Uncorked event.

·         Twelve people attended a Natural Resource Volunteer Leadership Brainstorming Session at Oasis Park. Many of those in attendance were part of the Master Plan Workgroup. The hope is that a local Stewardship Network of Leaders will be established placing knowledgeable, willing & capable leaders in place to help sustain Renewal Program Natural Resource Restoration efforts.

 

 

9.    OTHER

·         Jamie Becker-Finn informed the Commission of a discussion taking place on Nextdoor.com on concerns for safety while walking along Victoria. Those living in the area are looking for a ways to make is safer - possibly a path that connects to parks and other arteries in the area.

o    Heikkila asked about possible feedback being collected in the B2 pathway.

o    Newby inquired into the Commissions role in Victoria's safety concerns. Brokke added the need to take these concerns to the Public Works Director.

·         Roseville resident, Ellie Machura, joined the table to share her communications with Ramsey County Public Works and hopes that involvement by Roseville Public Works may help move a pathway project on Victoria forward.

 

Meeting adjourned at 8:05 pm

 

Respectfully Submitted,

Jill Anfang, Assistant Director