City
Council Meeting Minutes
January 4, 2016
1. Roll Call
Mayor Roe called
the meeting to order at approximately 6:32 p.m. Voting and Seating Order: Willmus,
Etten, McGehee, Laliberte and Roe. City Manager Patrick Trudgeon was present
and City Attorney Mark Gaughan arrived at approximately 6:40 p.m.
2. Pledge of
Allegiance
3. Approve Agenda
City Manager
Trudgeon advised that the applicant for Item 14.a had requested removal from
tonight's agenda and rescheduling to a date yet to be determined.
Councilmember
McGehee requested removal of Items 8.c and 8.i from the Consent Agenda for
separate consideration.
Willmus moved, Etten
seconded, approval of the agenda as amended.
Roll Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
4. Public Comment
Mayor Roe called
for public comment by members of the audience on any non-agenda items. No one
appeared to speak.
5. Council
Communications, Reports, and Announcements
Mayor Roe made
several announcements of upcoming community events, including the City of
Roseville Fire Department's partnership with Ramsey County and Children's
Hospital for a child seat clinic; a volunteer opportunity at Autumn Grove Park
for a bee nesting house build; and Coffee with a Cop.
Councilmember
McGehee thanked City Manager Trudgeon for a recent newspaper article extending
wishes for a Happy New Year and highlighting some city-related items. Councilmember
McGehee suggested a follow-up article on building bee houses and the effects of
pesticides on the health of bees.
Councilmember
Laliberte referenced a recent e-mail she'd received from a colleague and
positive compliment to share with the Roseville License Center's passport
personnel. Councilmember Laliberte read the comments comparing their
experience with a negative experience at the Ramsey County License Center when
their family was attempting to apply for passports; and contrasts found based
on their good experience at the Roseville passport office. As mentioned in the
e-mail, Councilmember Laliberte recognized City of Roseville employees Becky
and Terry for setting the tone for this experience; and expressed kudos to the
City of Roseville and its staff. Councilmember Laliberte passed the comments
on to City Manager Trudgeon for dissemination to the appropriate staff.
6. Recognitions,
Donations and Communications
7.
Approve Minutes
Comments
and corrections to draft minutes had been submitted by the City Council prior
to tonight's meeting and those revisions were incorporated into the draft
presented in the Council packet.
a.
Approve December 7, 2015 Council Meeting Minutes
McGehee moved,
Laliberte seconded, approval of the December 7, 2015 Meeting Minutes as
amended.
Corrections:
·
Page 2, Line 30 (Laliberte)
Correct to
read: "2016 [. including input from Roseville Fire Chief O'Neill.]
Councilmember Laliberte [stated she had received input from Roseville
Fire Chief O'Neill] and encouraged other Department Heads to bring
forward their ideas to share."
Roll Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
b.
Approve December 16, 2015 Special Council Meeting Minutes
McGehee moved, Laliberte
seconded, approval of the December 16, 2015 Meeting Minutes as presented.
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
8.
Approve Consent Agenda
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed those items being
considered under the Consent Agenda; and as detailed in specific Requests for
Council Action (RCA) and related attachments, dated January 4, 2016.
a.
Approve Resolution Designating Official Bank Depositories
Etten moved, Willmus
seconded, adoption of Resolution No. 11286 entitled, "Resolution on Designation
of Depositories" for 2016.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
b.
Approve Resolution Designating Official Bank Signatories
Councilmember
McGehee asked for staff's rationale in making recommendation for official bank
depositories within the City of Roseville. While admitting she was not
familiar with the process used in making annual recommendations, Councilmember
McGehee noted that she had not observed any changes to the local banks being
used, even though there were others within the community.
City Manager
Trudgeon advised that, while staff considers fees and service levels received,
he would review the recommendation process with Finance Director Miller and ask
that he provide that information to the City Council on how that process was
approached.
Etten moved,
Willmus seconded, adoption of Resolution No. 11287 entitled, "Resolution of
Designation of Bank Signatories;" for 2016 designating the Mayor, City Manager
and Finance Director.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
d.
Approve 2016 City Sign Permits
Etten moved,
Willmus seconded, approval of 2016 sign permit for City uses and promotions as
listed in the sign summary dated January 4, 2016.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
e.
Community Development Department Request for the 2016 Electrical
Inspection Service Renewal Contract
Councilmember
McGehee provided personal anecdotal information on her favorable experience
working with the electrical inspector.
Etten moved,
Willmus seconded, approval of the 2016 Service Agreement (Attachment A) with
Tokle Inspections, Inc. and authorize the Mayor and City Manager to execute the
agreement after review by the City Attorney.
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
f.
Designate Weed Inspector
Etten moved,
Willmus seconded, appointment of the City of Roseville Community Development
Department Codes Coordinator as the duly authorized and designated Assistant
Weed Inspector for calendar year 2016, pursuant to Minnesota Statute 18.80.
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
g.
Appoint Fire Relief Association Members
Mayor Roe noted
that the Association by-laws specified the Mayor and City Manager unless amended
in the future.
Etten moved,
Willmus seconded, adoption of resolution No. 11288 (Attachment A) entitled,
"Resolution Designating the Mayor and City Manager as Municipal Representatives
to the Firefighter Relief Association."
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
h.
Authorize Seeking Donations for Various City Functions and Events
Etten moved,
Willmus seconded, authorization of staff to request donations, in accordance
with applicable City Policy, for those events and functions as outlined in the
RCA dated January 4, 2016.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
9. Consider Items
Removed from Consent
c.
Designate 2016 Legal Newspaper for Legal Notices and Designate
City of Roseville Website as an Alternative for Public Improvement Contract
Notices
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item being considered
under the Consent Agenda; and as detailed in the RCA and related attachments
dated January 4, 2016.
Councilmember
McGehee noted that home delivery issues with this vendor and sought input from
staff on how may impact residents receiving information on city issues.
City Manager
Trudgeon advised that as with many local newspapers, there appeared to be
problems in finding delivery people for home delivery, creating occasional
gaps.
Councilmember
McGehee asked that staff remain aware of the need to publicize issues in the
newspaper and not depend solely on the City's website for those not having
access or choosing not to use that media source.
City Manager
Trudgeon duly noted that concern, and clarified that the proposed alternative
use of the website was in accordance with State Statues, but would be primarily
used for businesses and contracts such as requests for proposals and bidding
notices.
McGehee moved,
Willmus seconded, adoption of Resolution No. 11289 entitled, "Resolution
Designating Official Newspaper and Designating an Alternative Means of
Dissemination;" designating the Roseville Review as the 2016 legal
newspaper and designating the City's website as the alternative means of dissemination
of notice for bid advertisements, requests for information and requests for
proposals.
At the request
of Mayor Roe, City Manager Trudgeon clarified that the estimated home delivery
of the Roseville Review was estimated at 1,300 households.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
i. Approve Terms of 2016 - 2018 Law Enforcement Labor Services
(LELS) Police Officers Contract
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item being considered
under the Consent Agenda; and as detailed in the RCA and related attachments
dated January 4, 2016.
Councilmember
McGehee reminded her City Council colleagues going forward that the
compensation study recently done for non-union staff, decided by the City
Council to be implemented at 98% of the average, continued to languish. Councilmember
McGehee noted that since that decision, the City Council had consistently
approved lower cost of living adjustments (COLA) for those non-union employees
than that of other cities in the metropolitan area. Since the City Council
approved a 2% COLA for non-union employees for 2016, but this union contract
represented a 2.75% increase, the recent first contract for firefighters came
in at 12%, and she anticipated 2.5% for the remaining union contract, she
opined that the City Council needed to consider the ramifications for these
non-union employees. Councilmember McGehee encouraged the City Council to
consider addressing some parity and equity for all staff, or her suggestion
would be that those remaining non-union employees consider organizing as well.
Councilmember
McGehee thanked City Manager Trudgeon and Human Resources Manager Eldona Bacon
for their work on negotiating these contract terms, specifically the education
component.
McGehee moved,
Etten seconded, approval of the proposed terms and conditions of the 2016 - 2018 collective bargaining agreement with the LELS as detailed in the RCA dated
January 4, 2016; and authorize staff to prepare the necessary documents for
execution, subject to City Attorney approval.
Based on
previous negotiation terms discussed in past closed session, Mayor Roe
expressed his favorable surprise in the successful but unexpected education componentresolution;
and in addition to City Manager Trudgeon and Human Resources Manager Bacon,
also thanked LELS for their willingness to negotiate terms as well.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
10.
General Ordinances for Adoption
11.
Presentations
12.
Public Hearings and Action Consideration
13.
Budget Items
14.
Business Items (Action Items)
a.
Consider Oak Acres Preliminary Plat
b.
Designate 2016 Acting Mayor
Mayor Roe introduced
this item as detailed in the RCA dated January 4, 2016.
Etten moved,
Laliberte seconded, designation of Councilmember Willmus as 2016 Acting Mayor.
While not
having a problem with the motion designating Councilmember Willmus to fill this
role, Councilmember McGehee noted her experience over the last five years in
not being designated as Acting Mayor, making this appointment appear to be a
popularity contest. Councilmember McGehee opined this role should not be held
by anyone seeking re-election during the year, but suggested either she or
Councilmember Willmus were eligible to serve, and suggested at some point the
rotation provide for all to serve in this role. Councilmember McGehee
recognized that this was Councilmember Willmus' second or third term as Acting
Mayor.
Mayor Roe
clarified that according to his records, Councilmember Willmus had served in
that role twice, and this would be his third rotation. Mayor Roe noted
historical past appointment of Acting Mayors repeated based on their time,
ability to perform the role, and willingness to do so, and there did not appear
to be a practice or policy in place regarding rotation, but that each council
considered each appointment on a case by case basis.
Councilmember
McGehee opined that Councilmember Willmus had done a great job filling in for
Mayor Roe, but in the interest of fairness thought everyone should be provided
with an opportunity to serve.
Mayor Roe
stated, now that Councilmember McGehee had made her colleagues aware, her
interest would be kept in mind going forward.
Roll Call
Ayes:
Etten, McGehee, Laliberte and Roe.
Nays:
None.
Abstentions:
Willmus
Motion
carried.
c.
Consider Citizen Advisory Commission Reappointments
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in
the RCA and related attachments dated January 4, 2016. Mr. Trudgeon noted one
resignation on the Community Engagement Commission in addition to the vacancy.
Councilmember Trudgeon further highlighted one eligible for reappointment on
the Ethics Commission, but not interested in returning to serve; but suggested
the City Council not start a process for filling that vacancy pending the
January 25, 2016 City Council discussion specific to that commission.
Councilmember
Laliberte asked the rationale in Commissioners Gelbach and Heikkila attendance
eligibilities based on the current Uniform Commission Code; with Mayor Roe
asking City Manager Trudgeon to report back to them for future discussions.
Willmus moved, Etten
seconded, reappointment of commissioners to a three-year term beginning April
1, 2016 through March 31, 2019 as follows:
Community
Engagement Commission: Theresa Gardella
Finance
Commission: John Bachhuber and Robin Schroeder
Human Rights
Commission: Arlene Christiansen
Parks and
Recreation Commission: Philip Gelbach and Luke Heikkila
Planning
Commission: Robert Murphy
Police Civil
Service Commission: Janet Henquinet
Public
Works, Environment and Transportation Commission: Joseph Wozniak
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
McGehee moved, Willmus
seconded, declaring vacancies and setting the appointment calendar as presented
and as detailed in the RCA and related attachments dated January 4, 2016.
Discussion
included clarifying that the motion included not taking any action at this time
on the Ethics Commission; and advertising for three Human Rights Commission
vacancies and two vacancies on the Community Engagement Commission.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
Councilmember
McGehee thanked those commissioners willing to be reappointed.
d.
Discuss City Council Rules of Procedure
In referencing
the RCA and current City Council Rules and Procedures (Attachment A), Mayor Roe
noted one clarification proposed for memorializing action immediately following
applicable public hearings (Rule 3, Order of Business #12) versus the current
separate action item, but typically receiving action by the City Council upon
completion of most public hearings.
Mayor Roe also
noted one additional suggestion he was making to add the City Manager under
Rule 3, Order of Business #5) to allow an opportunity for the City Manager to
report back on items brought forward during previous public comment and needing
follow-up, or to report on the Policy Priority Planning items as per recent
discussions.
Rather than
having an Order of Business for the Pledge of Allegiance, Councilmember McGehee
suggested memorializing and affirming that the City Council would perform their
duties to the best of their ability.
Mayor Roe noted
that change could be taken under consideration at the discretion of the council
if such a motion is made.
Specific to the
suggestion to have action immediately after a public hearing, Councilmember
Laliberte expressed concern with some situations allowing for the public
hearing at one meeting and then action delayed to a future meeting.
Councilmember Laliberte noted her preference in allowing that gap for those
non-day-to-day issues, for residents to provide their feedback.
Mayor Roe
assured Councilmembers that the City Council retained the opportunity to take
action at that meeting or table the item accordingly; but noted the current
interpretation of not being able to take action under the public hearing
section of the agenda, even though the action was often taken immediately
following the hearing. Mayor Roe recognized the agreement of individual
Councilmembers that they would continue to reserve the right to table action if
not required at that time.
Laliberte
moved, Willmus seconded, revising the Roseville City Council Rules of Procedure
to add "City Manager" to Rule 3 Agenda Order of Business #5, and to add "&
Action Consideration" to Rule 3 Agenda Order of Business #12, as per tonight's
discussion.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
e.
Discuss City Council Liaisons
Mayor Roe
initiated discussion on 2016 Council Liaison roles and appointments as detailed
in the RCA and related attachments dated January 4, 2016.
Mayor Roe
clarified that action on the Roseville Fire Relief Association had already been
addressed in action taken earlier tonight.
While the
others remained open for discussion, and some City Council subcommittees may no
longer be useful, Mayor Roe noted all were open for discussion as applicable;
and further noted that individual Councilmembers were encouraged to attend
meetings of affiliated groups or organizations for informational purposes.
Councilmember
Laliberte expressed appreciation for her role representing Roseville on the
Ramsey County League of Local Governments (RCLLG) and her interest in remaining
in that role.
Mayor Roe noted
his willingness to step down from his role representing Roseville on the
Northeast Youth & Family Services Board NEYS) and/or the North Suburban
Communications Commission (NSCC). Mayor Roe recognized ongoing franchise
negotiations with the NSCC; and noted the evolution of the NEFS over the years
and re-engagement of the Board of Directors and purposeful fundraising beyond
that annual contribution of the 15-member cities.
Etten moved,
McGehee seconded, continuing current representation on the NYFS, NSCC and RCLLG
through reappointment of Mayor Roe and Councilmember Laliberte accordingly.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
Councilmember
Etten expressed his concern that the City Manager Performance Review
Subcommittee's efforts had been considerably stymied by delay in approving the Policy
Priority Planning (PPP) document.
Councilmember
Laliberte agreed that it had been a disservice to City Manager Trudgeon to not
have something done; and expressed her interest in stepping in to be part of
that subcommittee of two; noting there were some items carried over from previous
years as well and outside the purview of the PPP.
As
a current member of the Subcommittee, Councilmember Willmus stated he continued
to be interested in serving, but had no strong feeling if others wished to step
into that role.
CM
Performance Review Subcommittee
Given the
interest of four Councilmembers to serve for two positions, Mayor Roe opened
the floor for nominations.
First
Position
Councilmember
Laliberte nominated herself to serve, seconded by Councilmember Etten; with no
other nominations coming forward.
Etten moved,
Willmus seconded, appointment of Councilmember Laliberte to serve as the first
appointee on the City Manager Performance Review standing subcommittee.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
Second
Position
Councilmember
Willmus nominated himself to serve, seconded by Councilmember Etten, with no
other nominations coming forward.
Etten moved,
Laliberte seconded, appointment of Councilmember Willmus to serve as the second
appointee on the City Manager Performance Review standing subcommittee.
Councilmember
Laliberte noted that it was good to have one of the two positions continue from
previous appointments to provide an historical reference.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
Commissions,
Review Ad Hoc Subcommittees
Willmus moved, McGehee
seconded, moved to discontinue the Council Ad-Hoc Subcommittee entitled
"Commissions, Review Ad Hoc Subcommittees."
Councilmember
Laliberte spoke in support of dissolving this Ad Hoc Subcommittee, noting it
had achieved and developed those ideas and recommendations for which it had
been created, especially with the Uniform Commission Code now in place.
However, Councilmember Laliberte suggested at some point, a 4-5 question exit
interview be developed for advisory commissioners terming off or choosing not
to continue in that role to provide information to staff and Councilmembers on
their impression of that service, why they choose not to reapply (e.g. time
constraints, or other issues), and any other major items of interest going
forward. Councilmember Laliberte offered to provide sample suggestions for a
future meeting if her colleagues were in agreement.
Mayor Roe
suggested that be part of upcoming general commission discussions.
Councilmember
Etten suggested including a question on an advisory commissioner's role and
whether they felt it had proven important to the city or provided any value
added to local government efforts.
Councilmember
Willmus concurred it was a good idea and would serve to keep the City Council
more aware of any problem areas or suggestions for improvement from their
perspective.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
15.
Business Items - Presentations/Discussions
16. City Manager Future Agenda Review
City Manager
Trudgeon provided a brief preview of upcoming agenda items; and noted the
addition by staff of outstanding items not yet slated for a specific meeting
agenda.
Councilmember
Laliberte expressed her appreciation of the addition of the "watch list."
Mayor Roe noted
the need to schedule an appearance by Roseville's legislative delegation.
17.
Councilmember-Initiated Items for Future Meetings
18.
Adjourn
Etten moved, Laliberte
seconded, adjournment of the meeting at approximately 7:40 p.m.
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.