Roseville
Economic Development Authority Meeting Minutes
January 4, 2016
1.
Administration of Oaths
City Manager
Patrick Trudgeon administered the Oath of Office to Board Members Dan Roe,
Robert Willmus, Tammy McGehee, Jason Etten and Lisa Laliberte
2.
Call to Order
At the advice of
legal counsel and prior to election of officers, City Manager Trudgeon convened
and called to order the regular meeting of the Roseville Economic Development Authority
(REDA) in and for the City of Roseville at approximately 6:15 p.m.
3.
Appointment of Pro Tem President and Secretary
Continuing under
guidance of legal counsel, City Manager Trudgeon reviewed the process for
election of a Pro tem President and Secretary of the REDA prior to further
action, as outlined in the Request for Economic Development Authority Action,
dated January 4, 2016.
Member Etten
moved, Member Willmus seconded, appointment of Member Roe as Pro Tem President
of the REDA to serve until election of a President for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None Motion
carried.
City Manager
Trudgeon turned the meeting over to President Pro tem Roe.
Member Etten
moved, Member McGehee seconded, appointment of City Manager Trudgeon as
Secretary Pro Tem of the REDA to serve until election of a Secretary for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
4.
Roll Call
Present: Board Members Dan Roe, Robert Willmus,
Tammy McGehee, Jason Etten and Lisa Laliberte
5.
Approval of Agenda
Member Etten
moved, Member McGehee seconded, approval of the meeting agenda as presented.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
6.
Public Comment
7.
Records Filing
At the direction
of President Pro tem Roe, City Manager briefly reviewed the requested REDA detailed
action dated January 4, 2016 for administrative action filing evidence that the
Roseville City Council has taken steps required by state law to establish the
REDA and that it is thereby authorized to conduct business; and under the
guidance of REDA Attorney Martha Ingram from the firm, Kennedy and Graven.
President Pro Tem Roe directed Secretary Pro
Tem Trudgeon to file the following documents in the permanent records of the
REDA:
a.
Copy of the City Council Meeting Minutes of October 26, 2015 setting the
date of the Public Hearing to Consider adoption of the Enabling Resolution to
Establish the REDA
b.
Affidavit of Publication for the Notice of Public Hearing for the Enabling
Resolution
c.
Copy of the City Council Meeting Minutes of November 30, 2015, showing
that the Public Hearing occurred and that Enabling Resolution and Allocation
Resolution were Adopted
d.
Certified Copy of Enabling Resolution
e.
Certified Copy of Allocation Resolution
f.
Affidavit of Posting of Notice of Organizational Meeting of the RDDA
8.
Adoption of By-laws
At the request
of President Pro tem Roe, Secretary Pro Tem Trudgeon reviewed the governance of
the REDA governed by State Statute, and as detailed in the REDA report dated
January 4, 2016.
President Pro
tem Roe referenced the draft REDA By-laws as presented, noting the
specification of several officers (page 2), with the Secretary indicated in
those By-laws as serving as the REDA Executive Director; and the City's Finance
Director serving as REDA Assistant Treasurer.
Member Laliberte
questioned if there were any conflicts of interest with the City Manager and
Finance Director serving in those roles and implied in those staff
appointments.
City Manager/REDA
Secretary Pro Tem Trudgeon responded there were none evident, since both met
statutory requirements and were beneficial based on their respective levels of
expertise for those positions.
President Pro
tem Roe noted that Statutes indicate five officers, but clarified that neither
the Secretary nor Assistant Treasurer had to be members of the board; and
further clarified that their responsibilities were related to filing documents
beyond that of recording meeting minutes for the REDA Secretary.
Member Etten
moved, Member McGehee seconded, adoption of the By-laws of the Economic
Development Authority (Attachment A) as presented and in accordance with State
Statute 469.090 to 469.1071 and Enabling Resolution No. 11277.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
9.
Election of Officers
Member Etten
moved, Member McGehee seconded, appointment of Member Roe as President of the
REDA for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
Member McGehee
moved, Member Etten seconded, appointment of Member Willmus as Vice President
of the REDA for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
Member McGehee
moved, Member Willmus seconded, appointment of Member Etten as Treasurer of the
REDA for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
Member Etten moved,
Member McGehee seconded, appointment of City Manager Trudgeon as Secretary of
the REDA for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
Member Etten
moved, Member Willmus seconded, appointment of Finance Director Miller as
Assistant Treasurer of the REDA for 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
10.
Action Items
a.
Resolution Accepting RHRA Projects and Programs
At the request
of President Roe, REDA Secretary Trudgeon reviewed the requested action as
detailed in the report and related attachments dated January 4, 2016.
Member Willmus moved,
Member McGehee seconded, adoption of REDA Resolution No. 1 (Attachment A)
entitled, "Resolution Accepting Transfer of Projects and Programs from the RHRA
to the REDA; and Approving Certain Organizational Matters."
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
b. Adoption of Contract with Kennedy & Graven, Chartered
for Legal Services for the REDA
At the request
of President Roe, REDA Secretary Trudgeon reviewed the requested action as
detailed in the report and related attachments dated January 4, 2016.
Member McGehee
questioned how responsibilities were defined between the REDA legal counsel and
the City Attorney for their respective roles.
REDA Secretary
Trudgeon advised that those roles were clearly defined in accordance with the
REDA's use of its EDA powers under guidance by Ms. Ingram based on statutory
authority.
Member Etten
moved, Member McGehee seconded, approval of a legal services contract with
Kennedy & Graven, Chartered (Attachment A).
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
c.
Adoption of a Contract with Greater Metropolitan Housing
Corporation (GMHC) for Housing Resource Center (HRC) Services
At the request
of President Roe, REDA Secretary Trudgeon reviewed the requested action as
detailed in the report and related attachments dated January 4, 2016.
Member Willmus
moved, Member McGehee seconded, approval of a contract (Attachment A) for
construction and loan services with Greater Metropolitan Housing Corporation
(GMHC) for Housing Resource Center (HRC) services; authorizing the President
and Executive Director to execute documents.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
d. Adoption of a Contract with the City of Roseville's Finance
Department to Perform Accounting Services for the REDA
At the request
of President Roe, REDA Secretary Trudgeon reviewed the requested action as
detailed in the report and related attachments dated January 4, 2016.
Member McGehee
moved, Member Willmus seconded, approval of a fiscal services contract
(Attachment B) with the City of Roseville; authorizing the President and
Executive Director to execute documents.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
e.
REDA Next Steps
At the request
of President Roe, REDA Secretary Trudgeon deferred to Community Development
Director Paul Bilotta, for review of the next steps for the REDA as detailed in
the report and related attachments dated January 4, 2016.
With this
serving as the procedural meeting for the REDA, Mr. Bilotta advised that staff
would prepare an update of pending items carried forward (e.g. an update on
high density and multi-family housing in the community; and updates on the
rental registration program). Mr. Bilotta noted that staff would also provide
input on the PPP as approved in December and the REDA"s role with those
priorities. Mr. Bilotta asked that, between now and the February 8, 2016 City
Council meeting, individual members bring anything to staff's attention that
they wished to have addressed further or receive additional information about.
Mr. Billota advised that staff was prepared to provide an overview of where
things stood at this time, and receive direction from the City Council on next
steps to take.
Secretary
Trudgeon clarified that the February 8, 2016 meeting would be under the role of
the City Council; and no official action taken by the REDA that would need them
to meet unless otherwise directed based on that discussion.
Next Regular
Meeting of the REDA
President Roe
asked for official action scheduling the next regular meeting of the REDA for
August 8, 2016, with any special meetings called as and if needed.
Member McGehee
moved, Member Etten seconded, scheduling the next regular meeting of the REDA
for August 8, 2016.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.
At the request
of President Roe, REDA Secretary Trudgeon reviewed the requested action as
detailed in the report and related attachments dated January 4, 2016.
11.
Adjourn
Member Etten
moved, Member Laliberte seconded, adjourning the meeting at approximately 6:31
p.m.
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None
Motion
carried.