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City Council

City Council Meeting Minutes

March 7 2018


1.       Roll Call

Mayor Roe called the meeting to order at approximately 6:00 p.m.  Voting and Seating Order: Willmus, Laliberte, Etten, McGehee and Roe.  City Manager Patrick Trudgeon and City Attorney Mark Gaughan were also present.


2.         Pledge of Allegiance


3.         Approve Agenda

City Manager Trudgeon requested the addition of an additional agenda item to consider adoption of a resolution approving special law passed by the State Legislature relating to governance and administration of the Roseville Volunteer Fire Relief Association; suggesting its addition under Action Item 14.b.


McGehee moved, Etten seconded, approval of the agenda as amended.


                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


4.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items.  No one appeared to speak.


5.         Council & City Manager Communications, Reports, and Announcements

Mayor Roe announced several upcoming opportunities, including a Solar Power Hour providing an overview of solar power; co-sponsored by the City of Roseville; upcoming annual Roseville Police Citizen's Academy and registration particulars; and another periodic Police Department "Coffee with a Cop."


Councilmember Laliberte reported on her attendance as Roseville City Council Liaison at a recent meeting of the Ramsey County League of Local Government (RCLLG).  Councilmember Laliberte advised that, as typically done, this first meeting of the year included organization business, and a meeting with Ramsey County's legislative delegation to discuss priorities for the upcoming legislative session.  Councilmember Laliberte advised that, in this biennial bonding year, legislative focus would include expenditure of excess tax proceeds, including transportation and tax targets. Other discussion at the meeting, reported on by Councilmember Laliberte, included the RCLLG board meeting; invoicing to municipalities; and stepping up monthly discussions with some of those topics involving sharing local ideas for best management practices, including in March -How to Get Your Community Center to Work for YOU, with several cities reporting on the positive and negative aspects (e.g. Cities of Shoreview and New Brighton); and in April, a presentation by the Minnesota Ethnic Council.  Councilmember Laliberte advised that she would share the upcoming meeting calendar of events with staff for dissemination to the City Council.


City Manager Trudgeon reported that a pre-screening for the ECHO program, initiated by the City of Roseville's staff along with other partners to bring rental rights and responsibilities to immigrant communities in the area through five different languages.  City Manager Trudgeon advised that the pre-screening event will be held on March 31, 2016 at the OVAL in the Olympic Room from 3:00 - 5:00 p.m. with the actual broadcast scheduled on April 4, 2016 at 9:00 p.m. with five minute segments occurring in those five different languages.


In a related note, City Manager Trudgeon advised that he had been tapped to appear on Twin Cities Public Television's Almanac program on April 1, 2016, along with another person, to talk about the ECHO initiative.  City Manager Trudgeon expressed appreciation for the amount of attention this partnership was receiving and to staff for their initiation of the efforts.


a.            Receive Report on City Manager Performance Evaluation

In follow-up to a closed session of the City Council at their last meeting for the purpose of reviewing the performance of City Manager Trudgeon, Mayor Roe reported that the overall review was very positive.  Mayor Roe noted that there were several items of focus asked of City Manager Trudgeon over the next year.  Out of that work, Mayor Roe noted additional work of the City Council's Subcommittee of Councilmembers Laliberte and Willmus to develop those goals for the City Manager and bring them back before the full City Council for approval, as well as providing a report of this performance review in writing for the employee file with Human Resources.


6.         Recognitions, Donations and Communications


7.            Approve Minutes

Comments and corrections to draft minutes had been submitted by the City Council prior to tonight's meeting and those revisions were incorporated into the draft presented in the Council packet.


a.            Approve February 22, 2016 City Council Meeting Minutes

McGehee moved, Etten seconded, approval of the February 22, 2016 City Council Meeting Minutes as amended.



·         Page 3, Lin 1 (Laliberte)

Typographical Correction: Change "neighborhood" to "neighbor."

·         Page 16, Line 43 (Laliberte)

Typographical Correction: Change sentence to read "what worked well, [that] [what] didn't and what to avoid repeating in the future."

·         Page 28, Line 389 (McGehee)

Typographical Correction: Change "housing gin" to "housing in"

·         Page 35, Lines 23 - 29 (McGehee)

Change to read "of the questions could be removed[.] [and she would like to see a free-format question, and address those items over the last two-year period for areas indicated as needing improvement from the perspective of residents to see if that had been achieved, similar to that done by the City of Shoreview using this same firm.]  Councilmember McGehee suggested focusing on one particular community issue over a two-year process for applicable measurement [or] [of] success or failure[.] [even though she was unable to identify a particular issue.]"

·         Page 43, Line 5 (Roe)

Indicate time closed executive session convened as "approximately 9:55 p.m."

                        Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


Mayor Roe announced that, in accordance with Minnesota State Statutes Chapter 13.D and exceptions to Open Meeting Laws, he would entertain a motion to move into Closed Executive Session for the purpose of discussing the potential acquisition of property located at 1716 Marion Street.


Etten moved, McGehee seconded, recessing the City Council meeting at approximately 6:15 p.m. and convening in Closed Executive Session, per State Statute.


Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


Mayor Roe convened the City Council in Closed Executive Session at approximately 6:16 p.m.


In addition to the Councilmembers, City Manager Trudgeon, City Attorney Gaughan and Assistant to the City Manager/City Clerk Kari Collins were also present.



At approximately 6:32 p.m., Etten moved, McGehee seconded, recessing the Closed Executive Session and reconvening in Open Session.


Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.

Summary of Discussion in Closed Session

Mayor Roe advised that the summary of the closed session would be addressed by staff in the Request for Council Action dated March 7, 2016 and subsequent discussions.


8.            Approve Consent Agenda


9.         Consider Items Removed from Consent


10.        General Ordinances for Adoption


11.        Presentations


12.        Public Hearings and Action Consideration


13.        Budget Items


14.        Business Items (Action Items)


a.            1716 Marion Street Purchase Agreement

City Manager Trudgeon deferred to and Administrative Assistant/City Clerk Kari Collins for a summary of this potential purchase over the last few months, the partnership in acquiring and maintaining the planned public park and place space; and details of the purchase. As a result of City Council discussions during closed session, Ms. Collins reported that the cost of the acquisition would be $68,000, with $500 of that as non-refundable Earnest Money.


Mayor Roe noted that, now that negotiations had been finalized, a copy of the Purchase Agreement was available in the Council Chambers and available to the public.


Etten moved, McGehee seconded, adoption of Resolution No. 11301 entitled, "Resolution Approving the Purchase/Sale of Certain Land by the City of Roseville;" authorizing the purchase of property addressed as 1716 Marion Street.


Councilmember Willmus noted his ongoing concerns with the proposal; and asked for staff clarification as to the basic acquisition costs as well as any additional costs that the City may incur as part of this going forward.  Councilmember Willmus asked if there had been any additional discussion with the Roseville Area School District as to how those future expenses may be allocated.


Ms. Collins responded that the School District had been and would continue to be a supportive partner of the project; and assured Councilmembers that City staff would continue to work with them on any programming needs.  Ms. Collins reported that various programs were under consideration for the Karen community, but had not been formally developed at this point.  Ms. Collins clarified that this did not include a fiscal partnership, but one primarily of programming, and had been brought the City's and partnership's attention as a community need. Given the negative governmental experiences of this people group, Ms. Collins noted the importance of building trust by bringing services to them (e.g. health, dental care and other services on-site versus expecting them to seek out those services).


For the benefit of Councilmembers, Ms. Collins noted the breakdown for upcoming costs above and beyond property acquisition, prepared by memorandum dated January 14, 2016 by Parks & Recreation Director Lonnie Brokke, detailing those costs that would be generated into the Parks Master Plan.  Ms. Collins noted those costs, broken down in applying for grant funds, included potential site improvements, additional upfront costs, and other anticipated needs.  Ms. Collins advised that a cost share for those costs will include $50,000 from U. S. Bank toward equipment, and grant award funds from the Community Development Block Grant (CDBG) anticipated in excess of $113,000 covering the remainder of playground costs.  Ms. Collins estimated additional City costs for site improvements and park design at approximately $41,000.


At the request of Councilmember Willmus, Ms. Collins clarified that dollars expended for due diligence for Phases I and II were estimated at $7,000 to $10,000 in addition to the initial purchase price of $41,000.


Councilmember Laliberte expressed her respect for staff presentations given to-date and ideas proposed.  However, Councilmember Laliberte expressed her ongoing discomfort that the grant application and ideas for the property had already been pre-determined by a small group of people without input of involvement through a larger community engagement process that continued to be a stated goal of the City Council and staff.  Councilmember Laliberte opined that this goal was inherent in any expenditure of public dollars; and further opined that in this case she felt shortcuts had been taken.  While concerns of the SE Roseville area had been identified as a high priority and only a small sliver of land was being acquired, Councilmember Laliberte noted that the broader area, briefly discussed had yet to be reviewed in detail, making her feel disadvantaged in this process.  If those discussions had occurred in smaller groups, Councilmember Laliberte noted that the information had not been shared with the City Council accordingly to inform them and their decision-making.


Councilmember McGehee opined that she had found the presentations to-date very clear; and noted that this was a unique opportunity presenting itself.  As with most all forms of land acquisition, Councilmember McGehee noted the need to be able to move in a reasonable timeframe to accomplish purchase.  Councilmember McGehee stated that she felt she had sufficient information to move forward.  As she had previously stated, she supported open and green space in high density residential areas; and in this area in particular, it was sorely needed to accommodate children living in those area housing developments.  Councilmember McGehee noted that this area is and has been unique in Roseville; and further noted that she didn't see the use of those buildings or that property changing significantly in the future.  Councilmember McGehee opined that this will provide an opportunity to have services brought to the residents of that community, as well as having a small open park area part of a larger complex that would address the City's charge to address the health, safety and welfare needs of the community.  Councilmember McGehee stated that the City owed a considerable debt to those working on this type of opportunity, especially in SE Roseville, organizations involved, and adjacent municipalities and jurisdictions, allowing for the opportunity to realize significant changes in that area; and not causing a major expense for the City to cover for what it will get in return.


                        Roll Call

Ayes: Etten, McGehee and Roe. 

Nays: Willmus, Laliberte.

Motion carried.


For the record, City Manager Trudgeon advised that this property acquisition by the City would need to go before the Planning Commission seeking their determination and report to the City Council that its acquisition met the guidance of the city's comprehensive plan.


Councilmember Willmus noted that the City will likely need to initiate rezoning of this property, currently designated high density residential (HDR); with City Manager Trudgeon agreeing that subsequent determination would need to be reviewed in considering whether or not to rezone the property to Park/Open Space designation.


b.            Consider Adoption of Resolution Approving Special Law Passed by State Legislature Relating to Governance and Administration of the Roseville Volunteer Fire Relief Association

As noted by City Manager Trudgeon at the beginning of tonight's meeting, this additional item was a result of 2015 special legislative action by Senator John Marty and Representative Alice Hausman and their sponsorship of a bill on behalf of the Roseville Volunteer Fire Relief Association (SF 1398) as part of the Omnibus Bill approved on May 20, 2016 and subsequently signed by Governor Dayton.  As part of that action, City Manager Trudgeon noted that the effective date of the legislation was dependent on City Council approval, previously having escaped staff's attention but embedded in language of the bill and needing that approval prior to the start of the next legislative session, occurring tomorrow, March 8, 2016. 


City Manager Trudgeon apologized for the omission of this action until now, and sought City Council approval of the legislation by adopting the draft resolution and in accordance with past discussions; allowing the Relief Association to initiate appropriate changes.  City Manager Trudgeon noted that the Association met in January and approved bylaw amendments in accordance with the special legislation, and that those bylaw amendments would be brought before the city council on March 14, 2016.

As a representative of the Fire Relief Association Board, and for clarification, Mayor Roe noted that the language in State Statute referenced this required action before the start of the next legislative session.  For the benefit of the public, Mayor Roe further reviewed the need for this action as new firefighters were moved into Public Employees Retirement Association (PERA) retirement benefits, fewer Relief Association member employees were available to serve on the Board, currently limited to one retiree in accordance with State Statute.  Mayor Roe advised that this action addressed that changing Association make-up and anticipated other Relief Associations across the state would also run into this situation and follow Roseville's example.


McGehee moved, Laliberte seconded, adoption of Resolution No. 11302 (Attachment B) entitled, "Resolution Approving Article 10 (1) Roseville Volunteer Fire Relief Association; Governance and Administration of Senate Fie 1398 Approved by the State Legislature on May 20, 2015."


                        Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


Mayor Roe recessed the meeting at approximately 6:48 p.m., and reconvened at approximately 7:00 p.m.


Advisory Commission Interviews



15.        Business Items - Presentations/Discussions

With commission interviews completed, Mayor Roe, noting that the meeting was nearing the curfew, asked the council if it wanted to extend the meeting and proceed for the purposes of the final item, a presentation by Parks and Recreation Director Lonnie Brokke providing and update on the Parks Renewal Program as it nears closeout.


City Manager Patrick Trudgeon noted that he had spoken with Mr. Brokke and that Mr. Brokke was happy to provide the presentation if the City Council desired otherwise there is the option to have Mr. Brokke return and provide the presentation at either the March 14 meeting or the March 28 meeting.


Mr. Trudgeon noted that the agenda for the March 14 meeting was already very crowded and that the March 28 meeting had more room.


Councilmember McGehee state her preference for ending the meeting and having Mr. Brokke return at a future meeting. Councilmember Laliberte said that she was flexible. Councilmember Willmus asked if it made more sense to have Mr. Brokke's presentation at the March 14 or 28 meeting. City Manager Trudgeon said that the March 28 meeting was more flexible and provided more opportunity to fit the presentation into the agenda, but that the timing was more desirable for March 14.


Not hearing an overriding interest in continuing the meeting and noting that the March 14 agenda was quite crowded Mayor Roe proposed bringing forward anything that required council action to the March 14 meeting, but saving the broader discussion to the March 28 meeting.


With no motion to extend the meeting Mayor Roe moved the meeting on to item 16 City Manager Future Agenda Review.


16.      City Manager Future Agenda Review

City Manager Trudgeon provided a preview of upcoming agenda items.


17.      Councilmember-Initiated Items for Future Meetings



18.      Adjourn

Etten moved, Laliberte seconded, adjournment of the meeting at approximately 9:58 p.m.


Ayes: Willmus, Laliberte, Roe, Etten, McGehee and.

Nays: None.