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City Council

City Council Meeting Minutes

May 9, 2016


1.       Roll Call

Mayor Roe called the meeting to order at approximately 6:00 p.m.  Voting and Seating Order: Willmus, Etten, McGehee, Laliberte and Roe.  City Manager Patrick Trudgeon was also present; with City Attorney Mark Gaughan arriving at approximately 6:07 p.m.


2.         Pledge of Allegiance


3.         Approve Agenda

Councilmember Willmus requested removal of Item 8.i from the Consent Agenda for separate consideration.


Councilmember Etten requested removal of Item 8.e from the Consent Agenda for separate consideration.


Councilmember McGehee requested removal of Item 8.c from the Consent Agenda for separate consideration.


Mayor Roe requested removal of Item 8.j from the Consent Agenda for separate consideration.


McGehee moved, Etten seconded, approval of the agenda as amended.


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


4.         Public Comment

Mayor Roe called for public comment by members of the audience on any non-agenda items.  No one appeared to speak.


5.      Council and City Manager Communications, Reports, and Announcements

Mayor Roe announced this week's Suburban Ramsey County Memorial Service for Police Officers fallen in the line of duty and the next scheduled "Coffee with a Cop" community outreach.


Mayor Roe announced the filing dates, May 17 through May 31 for elections in Roseville, with two seats up for election this fall, and information available through City Hall.


Councilmember Laliberte reported on her attendance at a ribbon cutting event earlier this week at Bent Brewstillery as they celebrated new canning equipment for their business received through a Ramsey County grant.   Councilmember Laliberte noted the event was also well attended by members of the Metro North Chamber of Commerce.


Mayor Roe thanked Councilmember Laliberte for representation of the City of Roseville, noting he was unable to attend due to an out-of-town business schedule.


City Manager Trudgeon noted completion of the new lighting in the City Council Chambers, expressing hope that it would result in better broadcasts.


City Manager reported that late last week he had attended the Minnesota City and County Manager's Institute, networking with over 100 City and County Managers and Assistant City and County Managers.  Mr. Trudgeon noted that one of the topics focused on ways to engage community and create win-win situations for the overall gain of all; with various strategies brought out.  Mr. Trudgeon noted changing workforce and community demographics creating new challenges and opportunities for the best ways to engage and deliver services, as well as using new technologies to help address increasing diversity.  Mr. Trudgeon thanked the City Council for the opportunity to attend this meeting. 


6.         Recognitions, Donations and Communications


a.            2015-2016 Human Rights Essay Contest Winners

Mayor Roe recognized the annual essay contest, and introduced Human Rights Commission (HRC) Chair Wayne Groff.  Chair Groff briefly described changes in the annual essay contest made over the last year as detailed in the Request for Council Action dated May 9, 2016.


This year's three first, second and third place winners were invited to read their essays aloud:

·         First Place: Isabella Kennedy, 7th grade, Roseville Area Middle School (RAMS), Instructor Mr. Jeff Bibeau (read by HRC Youth Commissioner Dave Cedarburg as Elite was unable to attend tonight's meeting)

·         Second Place: Elite Thor, 8th grade, RAMS, Instructor Ms. Crystal Archer

·         Third Place: Naomi Nickel, 7th grade, RAMS, Instructor Mr. Jeff Bibeau


Chair Groff thanked students for their thoughtful participation this year; and noted Honorable Mention winners Greta Keffer, 7th grade, RAMS, Instructor Jeff Bibeau, and Tait Haugen, 8th grade, RAMS, Mr. Lee Thao.


Mayor Roe congratulated students, recognized and thanked all instructors involved for their participation in this annual event.


Mayor Roe recessed the meeting at approximately 6:31 p.m., and reconvened at approximately 6:34 p.m.


7.            Approve Minutes

Comments and corrections to draft minutes had been submitted by the City Council prior to tonight's meeting and those revisions were incorporated into the draft presented in the Council packet.


a.            Approve April 25, 2016 City Council Meeting Minutes

McGehee moved, Etten seconded, approval of the April 25, 2016 City Council Meeting Minutes as amended.



·         Page 7, Line 13 (Roe)

Typographical Correction: Change "TVA" to "RVA"

·         Page 8, Line 30 (Roe)

Insert date of license term

·         Page 10, Line 29 (Roe)

Insert date of Final Plat as presented for Wheaton Woods

·         Page 21, Line 8 (Recording Secretary)

Typographical Correction: Change "ides" to "ideas"

·         Page 23, Line 24, et al (Etten)

Correct spelling of Mr. Enzler's name throughout public comments

·         Page 26, Line18 (Roe)

Typographical Correction: Change to read: "freedom to speak, but noted that [many of] the [many of] comments already heard had"

·         Page 29, Line 41 (Etten)

Typographical Correction: Change "of" to "or"

·         Page 35, Line 36 (Roe)

Typographical Correction: Capitalize "Commerce Street"


                        Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


8.            Approve Consent Agenda

At the request of Mayor Roe, City Manager Trudgeon briefly reviewed those items being considered under the Consent Agenda; and as detailed in specific Requests for Council Action (RCA) and related attachments, May 9, 2016.


a.            Approve Payments

Etten moved, Willmus seconded, approval of the following claims and payments as presented and detailed.


ACH Payments


81188 - 81314





                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


b.            Approve Business & Other Licenses & Permits

Etten moved, Willmus seconded, approval of business and other licenses and permits for terms as noted.


                        Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


d.            Certify Unpaid Utility and Other Charges to the Property Tax Rolls

Etten moved, Willmus seconded, adopted Resolution No. 11318 entitled, "Resolution Directing the County Auditor to Levy Unpaid Water, Sewer and Other City Charges for Payable 2015 of Beyond."


                                    Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


f.             Approve Contracts for Printing Services

Etten moved, Willmus seconded, approval of a Stand Agreement for Professional Services between the City of Roseville and Bolger, LLC (Attachment A) and Greenhaven Printing (Attachment B) for various printing services as outlined."


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


g.            Appoint Youth to Human Rights Commission (HRC)

Etten moved, Willmus seconded, appointment of Elizabeth Hansel as Youth Commissioner to the HRC for a term that expires July 31, 2017.


                                    Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


h.            Annual Variance Board Appointment

Etten moved, Willmus seconded, ratification of the Planning Commission's selection of Roseville Planning Commissioners James Daire, Robert Murphy, and Chuck Gitzen, with Julie Kimble as Alternate, to serve on the Variance Board from May 4, 2016 to April 5, 2017.


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


9.            Consider Items Removed from Consent


c.            Approve General Purchases in Excess of $5,000 and Sale of Surplus Items

At the request of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.


Councilmember McGehee asked if consideration had been given to another surface other than carpeting in the common areas (e.g. tile or linoleum) that may wear better and be easier to maintain.


City Manager Trudgeon noted that tile would add additional cost to the replacement; but deferred to Public Works Director Marc Culver for further comment.


Mr. Culver advised that staff had taken this opportunity to review higher traffic areas experiencing significant staining, including the stairs and downstairs lunchroom. Mr. Culver reported that a new type of linoleum surface would be installed in the downstairs entry; and while not re-evaluating every carpeted public area at City Hall, history had indicated carpeting, whether for noise reduction or reduced costs for carpeting versus the higher initial cost for other surface materials, or if long-term cost may be lower depending on the surface's life cycle.   Mr. Culver offered to re-evaluate the replacement as requested, but spoke in support of carpeting to reduce noise, echoes and other sound throughout City Hall.


Councilmember McGehee recognized the need to reduce noise in and near the City Council Chambers, but opined the hallway was high traffic and questioned whether tile would be a better choice and actually more sound-deadening; with another choice to simply close the doors during meetings.  Councilmember McGehee spoke in support of putting tile in those areas with high traffic.


Councilmember Willmus suggested staff look into carpet tiles similar to those already installed at City Hall.


Mr. Culver advised that the intended material would be rectangular carpet tiles with a different pattern and texture that wouldn't show wear as easily.


McGehee moved to request that staff look into the cost and longevity to extend tile work from the stairs to high'traffic hallways as well.


Mayor Roe moved the motion failed due to lack of a second.


Laliberte moved, McGehee seconded, approval of general purchases and contracts for services as noted in the RCA dated May 9, 2016, and Attachment A entitled, "2016 Capital Improvement Plan Summary," dated April 30, 2016; asking staff to re-evaluate some areas of the City Hall Flooring Replacement bid with the contractor as per tonight's discussion; with the remaining items listed approved as presented.


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


In an effort to clarify the City Council's expectations of staff, City Manager Trudgeon noted the replacement was already over budget, and unless staff was able to swap out a different material for the same price, it was unlikely possible to comply without coming back to the City Council for further consideration.


Councilmember Laliberte clarified that her motion was intended for approval of an amount not to exceed $81,660.00 as per the current bid as presented and defined in the RCA narrative.


e.            Applewood Pointe of Roseville at Central Park - Public Improvement Contract Approval

At the request of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.


Councilmember Etten advised that City Manager Trudgeon had answered his questions during his overview.  Councilmember Etten noted that he had talked to many residents about extending the ½ block sidewalk segment in this area, one of many smaller segments needing completion throughout the city to ensure safe connections for pedestrians.  Councilmember Etten opined that it was time to stop talking about the need to do so, and actually complete those segments, based on community feedback.  Councilmember Etten asked that staff be directed by the body to define the costs for completion of those small segments for the City Council to authorize getting it done, hopefully sooner rather than later.


Etten moved, Laliberte seconded, approval of the Public Improvement Contract between the City of Roseville and Applewood Pointe at Lexington (Attachment A).

                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


             i.            Human Rights Commission and Community Engagement Commission Vacancies

At the request of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.


Considering the City Council had just recently been through two rounds for advisory commission appointments; with a number of citizens interviewed but not appointed having expressed interest in both of these commissions during that process, Councilmember Willmus suggested it may be beneficial to contact some of those not appointed to determine if they remained interested versus scheduling another series of applications and interviews, at least prior to noticing and extending the application process.


Mayor Roe opined that may be worth consideration, and sought comment from his colleagues.


Councilmember Etten stated that he was always impressed when the city put out a call, whether new or not, the many new citizens taking part.  Therefore, Councilmember Etten expressed his interest in following the normal process to allow others to learn about the process itself.


Councilmember Laliberte opined that, whatever route was chosen, those most recent applicants should be notified by the City, not simply rely on their being aware of new vacancies.


Mayor Roe and City Manager Trudgeon reviewed the normal process, with notice sent by the City to the most recent applicants over the last two years.  Mayor Roe agreed with his colleagues expressing interest in opening up the process to garner more interest.


Etten moved, Laliberte seconded, declaring vacancies on the Humans Rights and Community Engagement Commissions, directing staff to advertise for applications, and setting a deadline for applications due by June 7, 2016 and subsequent City Council interviews of applicants tentatively scheduled for June 13, 2016, and appointments by June 20, 2016.


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


j.             Adopt a Resolution Memorializing the Denial of an Amendment to the Comprehensive Land Use Plan Map and Corresponding Rezoning

At the request of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.  Mr. Trudgeon noted this was simply memorializing previous action of the City Council and not open to any additional findings.


Mayor Roe advised that his rationale in asking for a separate vote on this item was that the action of the City Council had not been unanimous at their April 25, 2016 meeting.  For reference, Mayor Roe also noted that the original motion at that time had been made by Councilmember Willmus, and seconded by Councilmember Laliberte.


Willmus moved, McGehee seconded, adoption of Resolution No. 11319 (RCA Exhibit A) entitled, "A Resolution Memorializing the Denial of an Amendment to the Comprehensive Land Use Plan Map from Low Density Residential to High Density Residential, and a Corresponding Rezoning from Low Density Residential-1 to High Density Resitential-1 at 2025 County Road B (PF16-001)."


Mayor Roe noted that he had voted "nay" against the original motion, and would do so for this motion as well for the reasons stated at that time.


                                                Roll Call

Ayes: Willmus, Etten, McGehee and Laliberte. 

Nays: Roe.

Motion carried.


10.        General Ordinances for Adoption


a.            Community Development Department Requests Approval of Proposed Text Ordinance Amendments of Roseville City Code, Title 9, Chapter 908, to Regulate Rental Licensing for Multi-Family Rental Dwellings of 5 or more Units

Codes Coordinator Dave Englund briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.   Mr. Englund highlighted two sections of the revised ordinance, the Licensing Section (Line 105) and Criminal Background Check Section (Line 111).


Councilmember McGehee expressed concern with Page 3, Section B (Line 111) related to criminal background checks and the actual intent, whether the building owner, local agents, and who was included and who was excluded.


Mr. Englund noted the intent was to be broad-ranged, but address individuals who may have access to buildings frequently, as well as keys to access buildings and/or units for those repairs, but not intended for infrequent visitors or repair people (e.g. local plumbers, cable television installers, etc.).  Mr. Englund sought Councilmember feedback as to revised language in this case.


Councilmember Willmus and Mayor Roe agreed that language needed reworked to provide better clarity.


Councilmember McGehee agreed that those having keys and able to access units should be required to have criminal background checks.


Councilmember Willmus stated that he had similar concerns to those expressed by Councilmember McGehee.  However, specifically regarding criminal background checks of owners, Councilmember Willmus asked if a rental license would be denied to an owner found to have a criminal background of some sort, but not necessarily related to their ownership of property.


Mr. Englund responded that background checks on the owner would only be done if the owner had access to individual units.


Mayor Roe sought clarification if that meant only criminal activities related to building management/ownership, and not other issues (e.g. speeding tickets).


Mr. Englund clarified that misdemeanor and felony convictions would be highlighted in background checks; but that no direction was given by the city to those conducting the checks as to the information obtained, with the city only concerned that they be performed.


Councilmember Willmus asked if staff's research of other cities indicated any giving using background checks for ranges of people.


Specific to background checks, Mr. Englund responded that most cities listed managers.


Specific to the criminal background check requirement in code, and proposed revisions, City Attorney Gaughan clarified that the ordinance required that the checks be done, but noted city staff did not review the results, as it didn't want to be the keeper of that information, and only included it as a checklist item when applying for a license for rentals to ensure rental properties are performing their due diligence.  Regarding the results of those background checks, Mr. Gaughan stated city staff was purposely not going to be checking them to avoid any challenges to this portion of the ordinance.  Therefore, Mr. Gaughan stated it was his advice to staff to keep it only as a checklist item versus taking action or not taking action on the information resulting from those background checks; and a rental license would be denied if no verification was provided that the background check had been performed.


If the ordinance was going to have such a provision, Councilmember Willmus opined that the code needed to be explicit in what the city was after; and while unsure how to word it, stated that this particular phrasing gave him pause.


Councilmember McGehee noted a further concern for her is, if a required background check is included in city code, there was an apparent expectation that the city had done something with that information (e.g. sex offender).  If this is simply a checklist item in a report for the file and something egregious happens, Councilmember McGehee opined that it created an expectation that the city should do something.  If the city was going to require criminal background checks of others beyond the owner, Councilmember McGehee opined that there should be something in the system to ensure that if and when you move into a rental unit in Roseville, if this ordinance has any value at all, a resident can know they aren't in a building that a checklist has flagged as having an owner, manager or other person involved in the building that the checklist has flagged as having some sort of criminal history making it inappropriate for them to hold that position or have access to individual units.


City Attorney Gaughan stated his main concern was about challenges to the city using whatever system it decided, and impact on licensing of adults with criminal background checks.  Mr. Gaughan noted that this code as originally enacted by the City Council, and now proposed to be revised as to its breadth, included the same license application process in place since its inception; but was now simply being proposed for highlighting for the City Council and public.


Councilmember McGehee noted the expansion in Item B from including only "prospective tenants" is a significant change and expansion to the original language.


Based on his personal reading of the proposed language revisions, Councilmember Willmus opined that this shifts things from the property owner to the city.


Councilmember Laliberte recognized that this language had originally been in the ordinance, but she agreed that this appeared to her to shift the responsibility to the city.  Councilmember Laliberte asked City Attorney Gaughan what the city's liability is if asking the property owner to perform the background checks and something happened with the city having taken no action to ensure someone's safety; and could the city have some liability.


City Attorney Gaughan responded that the city's risk had not increased by asking for something not previously asked for.


Mayor Roe suggested language revisions for this section, such as: "The city will not be the recipient of the content of these criminal background checks, and use of the information provided in the background checks is the responsibility of the licensee".

City Manager Trudgeon asked for feedback on the remainder of the ordinance; and suggested if there were no other concerns in proposed revisions, that the proposed revisions in Section B simply be struck, using the original language focusing on tenants.  Mr. Trudgeon advised that this would allow staff to perform more due diligence and research that section, bringing it back to the City Council at a future meeting.  Mr. Trudgeon clarified that his suggestion would mean all red language in Section B is removed prior to action tonight, and remain as originally enacted.  Mr. Trudgeon stated that he heard the concerns from the City Council about potential disconnects beyond the initial checklist for criminal background checks of tenants.


Councilmember McGehee stated her acceptance of that suggestion, opining that she would support requiring the owner to provide background checks and assurances on tenants and maintenance and others with frequent and regular access.  Councilmember McGehee stated this made it clear that the responsibility was on the owner.


City Attorney Gaughan referenced line 162 of the draft ordinance, noting it was the original language specific to compliance with background checks (Item 5); at the time of the application for a license by the owner/manager.


Councilmember Etten stated his preference of this being reworked before any vote to accept part of the proposed revisions.  Councilmember Etten offered another option for language for Item B (line 113): "after access into individual units, excluding periodic service calls by non-affiliated contractors"


Councilmember Willmus stated his preference to not doing ordinance revisions piecemeal, but to consider all proposed changes at the same time.


Mayor Roe offered several minor typographical corrections on Attachment A for the next iteration: line 64 (page 2), line 168 (page 4), and line 198 (page 6).


Willmus moved, Laliberte seconded, directing staff to amend the ordinance as guided by this evening's deliberation; and return with a new iteration at a future City Council meeting for consideration.


Discussion ensued regarding timing for return with the new iteration, with Interim Community Development Director Kari Collins suggestion approximately one month for staff to complete research, consult with the City Attorney, and rework the document, anticipating a June City Council meeting.


Councilmember Laliberte referenced a housing forum she and Councilmember Etten had attended not long ago, sponsored by Metro Cities, with several cities at that meeting outlining their multi-family housing license agreements; and suggested staff include those cities in their research.


Mayor Roe also suggested continuing to use the Minnesota Multi-Family Association as a resource.


                                                Roll Call

Ayes: Willmus, Etten, Laliberte and Roe. 

Nays: McGehee.

Motion carried.


b.            Community Development Department Requests Approval of Proposed Text Ordinance Amendments of Roseville City Code, Sections 307.01 (Licenses Required), 307.02 (License Fee), 307.03 (Commercial General Contractors), 307.04 (Qualifications), 307.05 (Revocation or Suspension), 307.06 (Period of Suspension), 307.07 (Revocation Upon Violations), 307.08 (Failure to Pay Claim), and 307.09 (Liability Insurance)

Codes Coordinator Dave Englund briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016; noting most were housekeeping items and rearranging or reformatting the document for administrative approvals of minor license items.


Councilmember McGehee noted several large block or cement block work projects in her neighborhood in the past, and asked that the city review whether or not those contractors should be required to use water saws in residential areas.  Councilmember McGehee noted the projects made it difficult for residents to use their streets or yards due to the considerable dust from those large scale driveway and/or patio projects, creating dust everywhere.   Councilmember McGehee asked that staff consider enhancing this licensing code accordingly.


Mayor Roe questioned if that fell under contractor licensing or environmental codes of the city; but thanked Councilmember McGehee for the suggestion, taking note that City Manager Trudgeon had documented that concern.  Mayor Roe agreed that it was dusty when concrete sawing was being done.


With confirmation from Mr. Englund, Mayor Roe noted that the essence of the requested revisions was that staff continue as per past practice and not bring each of these contractor licenses to the City Council for approval.


Councilmember Willmus agreed that this addressed staff's role in issuance and the City Council's role in any revocations under general provisions.


McGehee moved, Etten seconded, enactment of Ordinance No. 1499 (Attachment A) entitled, "An Ordinance Amending Selected Text of Roseville City Code, Sections 307.01 (Licenses Required), 307.02 (License Fee), 307.03 (Commercial General Contractors), 307.04 (Qualifications), 307.05 (Revocation or Suspension), 307.06 (Period of Suspension), 307.07 (Revocation Upon Violations), 307.08 (Failure to Pay Claim), and 307.09 (Liability Insurance)


Councilmember Laliberte opined this revised document was better organized and in a better sequence.


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


Willmus moved, Etten seconded, enactment of Ordinance Summary No. 1499 (Attachment B) entitled, "An Ordinance Amending Selected Text of Roseville City Code, Sections 307.01 (Licenses Required), 307.02 (License Fee), 307.03 (Commercial General Contractors), 307.04 (Qualifications), 307.05 (Revocation or Suspension), 307.06 (Period of Suspension), 307.07 (Revocation Upon Violations), 307.08 (Failure to Pay Claim), and 307.09 (Liability Insurance)


                                                Roll Call (Super Majority)

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


c.            Request by Community Development Department to Amend the Text of Zoning Code, Section 1010.09.A.6.a (Pertaining to Political Signs)

City Planner Thomas Paschke briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.   


Mayor Roe noted these changes had already been incorporated into state law, and this requested action simply revised city code to mirror that language.


Councilmember McGehee questioned the need for this action, suggesting it would be simpler and easier to understand with a date rather than a candidate having to calculate 46 days as proposed.


Councilmember Willmus opined that if you're running for elective office, you should be able to perform that calculation.


Mayor Roe noted that the state statute dictated the timeframe, and suggested that it was likely that the City could not deviate from the State statute requirements in this case.


City Attorney Gaughan stated that he'd want to review the actual state statute wording, but opined he would anticipate it would be inappropriate for the city code to be more restrictive with city sign code than that provided by the state.


McGehee moved, Willmus seconded, enactment of Ordinance No. 1500 (Attachment A) entitled, "An Ordinance Amending Roseville City Code, Chapter 10 (Sign Regulations)."


Mayor Roe noted that it was always up to individual candidates when they decided to display their signs, but this provided the window for them to make those choices.


                                                Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


11.        Presentations


12.        Public Hearings and Action Consideration


13.        Budget Items


14.        Business Items (Action Items)


a.            Authorize a Resolution Supporting "Ramsey County: A Start by Believing Community" Initiative

City Manager Trudgeon briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016.   


Laliberte moved, McGehee seconded, adoption of Resolution No. 11320 (Attachment 14.a) entitled, "Resolution Supporting "Ramsey County: A Start by Believing Community" Initiative."


Councilmember Laliberte pointed out that, while this was a great initiative and the resolution expressed the city's support, such a request always provides a great opportunity for Ramsey County to publically share with Roseville residents what they hope to accomplish and where opportunities lie.  Councilmember Laliberte opined that this document doesn't do all that could be done.


Mayor Roe noted that Ramsey County's Commissioner for Roseville and the Sheriff did appear annually before the City Council and its constituency for that personal touch.


Councilmember Etten opined that it was time that Ramsey County began having more meaningful dialogue with the City of Roseville.  While wholeheartedly supporting this resolution, Councilmember Etten agreed with Councilmember Laliberte that it was time to stop passing paper between the two bodies and talk face to face.


Councilmember McGehee noted this resolution was part of County Attorney Jon Choi's initiative, and suggested he come in to highlight this particular activity; duly noted by City Manager Trudgeon.


                        Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.


15.        Business Items - Presentations/Discussions


a.            City Council Discussion and Direction on Tree Replacement Fee Dollars and Replacement Planting Flexibility

City Planner Thomas Paschke briefly reviewed this item as detailed in the RCA and related attachments, May 9, 2016, noting the City Council had previously requested further discussion.   


Councilmember Etten noted one reason this came up was in looking at development of the former Owasso School site, as well as the development across from City Hall, kicking in the city's new tree preservation ordinance, and inability of the developer(s) to replace all the trees on their site that they would be required to do under the ordinance.  Councilmember Etten noted this resulted in a conversation on replacing trees on adjacent properties within the immediate development area.  Councilmember Etten stated he preferred public/private land, whether specific or not, but within the general area of the development.  Councilmember Etten opined he found this a positive and important way to enhance the immediate area; and while not a requirement, it provided an opportunity for the developer to propose another option for meeting their tree preservation requirements.


Mayor Roe suggested revised language on line 10 of the RCA to insert "private or" public lands throughout the city. 


Councilmember McGehee noted her original suggestion that the tree replacement should be within the neighborhood.


Mayor Roe clarified that you either replace the tree or you pay a fee; but if replacing a tree, whether on public or private property if his suggestion is included, a decision was needed as to how those fees were used.


Mr. Paschke asked if the City Council was supportive of case-by-case administrative approval by staff.


Mayor Roe noted private property owners would need to be voluntary participants.


Councilmembers Willmus and McGehee spoke in support of staff-driven focus for approvals.


Mr. Paschke noted that this would result in a more developer-driven process with staff as staff signs off on the necessary requirements with developers; and allowed staff to get the process completed as part of restoration after the development.


Without objection, the City Council agreed with administrative approval by staff for tree replacement on private/public lands throughout the city.


Specific to fee monies, staff provided some discussion points for how to best use replacement tree funds.

·         Utilize within a two-year timeframe

·         Keep expenditures within the general development area

·         Tie tree replacement outside the development project site to a public improvement project

·         Review and approval of expenditures of tree replacement fund dollars by the City Council


Councilmember Etten questioned if funds should be allotted to the city's Emerald Ash Borer (EAB) replacement program, either for replacement and/or treatment.  As an example, Councilmember Etten noted the treatment options being used for trees on the golf course to prevent them becoming infested, thankfully resulting in them remaining healthy to-date.  Councilmember Etten wondered if some amount of the fees could be used for such treatments in other areas.


Councilmember McGehee stated her lack of excitement to utilize fees as part of the EAB prevention injection program.  However, Councilmember McGehee agreed that the fund could and should be used for replacement of trees that had become diseased and removed, that could result in replacing trees with larger sized trees than normal budget funds may allow, and as staff defined areas of need.


Mayor Roe suggested in staff's bullet point: "Tie tree replacement outside the development project site to a public improvement project;" language be included to tie it to a public improvement project "or diseased tree replacement."  However, Mayor Roe cautioned care in not having an "either/or" option, but establishing a priority process. 


Councilmember Etten suggested the points be considered ad "guiding principles." 


Mayor Roe agreed on the need to word the language to make sense accordingly.


Councilmember McGehee spoke in support of the great ideas, but noted some enhancement was needed that staff would provide when bringing the document back before the City Council.  Councilmember McGehee thanked staff for providing the basis of the work for this new policy.


Mayor Roe asked if the City Council had a preference for one or more of its advisory commissions to review this proposed policy and their recommendations to the City Council (e.g. Public Works, Environment and Transportation and/or Parks Commission " in their role as the Tree Board).


Councilmember McGehee opined she didn't find that necessary, opining it would only serve to delay getting this in place for another 2-3 months, and to be available for ongoing projects.


Councilmember Willmus suggested running it by both advisory commissions.


Without objection, staff was duly directed to seek input from both commissions as indicated.


Mayor Roe noted that this ordinance change would need to come back before the City Council anyway to add "private" to existing language.


Interim Community Development Director Collins advised that staff could seek feedback from the two bodies as indicated; and make minor ordinance changes relatively quickly.  However, Ms. Collins asked that the discussion points be memorialized via a resolution or policy to serve as a guiding document for staff.


Specific to boulevard trees, City Planner Paschke advised that language would need modification accordingly as staff reviewed the current ordinance as well as adding "private" to the language.   


Discussion ensued regarding meeting schedules of the Tree Board and Public Works Commission; how soon action could take place on the ordinance and policy as two different documents; with staff directed for the policy to be available to the City Council at their June 13, 2016 joint meeting with the Parks and Recreation Commission


16.                        City Manager Future Agenda Review

City Manager Trudgeon provided a preview of upcoming agenda items.


Discussion included armory tours with Councilmembers able to tour the facility and receive information without conducting any business or formulating decisions, whether or not a quorum was present for the tour, and not intended as a meeting under the provisions of the Open Meeting Law.


Councilmember Willmus stated his preference, when scheduling any meeting where a quorum of the City Council may be in attendance, that it be duly noticed.


At the request of Mayor Roe, City Manager Trudgeon confirmed that staff would include preliminary savings opportunities from Department Heads as part of upcoming budget priority discussions. Councilmember Willmus also requested that discussion include an update on outstanding or settled Ramsey County property tax appeals.


At the request of Councilmember Laliberte, City Manager Trudgeon advised that staff wasn't yet ready for more specific updates of the PPP other than ongoing updates of the SE Roseville visioning process and Economic Development initiatives as part of the City's PPP Infrastructure priorities.


17.        Councilmember-Initiated Items for Future Meetings

Councilmember Laliberte noted her previously request for an update on the organizational chart and status of the City's Administrative and Community Development Departments, both temporary and permanent positions and their related costs for those changes.  City Manager Trudgeon reported that he was working on the project, but it was not yet completed for presentation.


Councilmember Etten announced the date and times for the next Community Discussion and Connection with Neighbors opportunity on May 14th, sponsored by the Lake McCarrons Neighborhood Association, Advocates for Human Rights, and the City of Roseville.


Mayor Roe noted discussions this week and exchanges regarding the Uniform Commission Code and the City Council Rules of Procedure as it related to advisory commissions.  In reviewing past discussions and intent at the time of adoption, Mayor Roe suggested the latter document be revised to simply "Rules of Order" seeking compliance for advisory commissions without changing the ordinance.

City Manager Trudgeon duly noted that request.


18.        Adjourn

Willmus moved, Laliberte seconded, adjournment of the meeting at approximately 7:53 p.m.


                                    Roll Call

Ayes: Willmus, Etten, McGehee, Laliberte and Roe. 

Nays: None.