City
Council Meeting Minutes
May 9, 2016
1. Roll Call
Mayor Roe called
the meeting to order at approximately 6:00 p.m. Voting and Seating Order: Willmus,
Etten, McGehee, Laliberte and Roe. City Manager Patrick Trudgeon was also
present; with City Attorney Mark Gaughan arriving at approximately 6:07 p.m.
2. Pledge of
Allegiance
3. Approve Agenda
Councilmember Willmus
requested removal of Item 8.i from the Consent Agenda for separate consideration.
Councilmember Etten
requested removal of Item 8.e from the Consent Agenda for separate
consideration.
Councilmember McGehee
requested removal of Item 8.c from the Consent Agenda for separate
consideration.
Mayor Roe requested
removal of Item 8.j from the Consent Agenda for separate consideration.
McGehee moved,
Etten seconded, approval of the agenda as amended.
Roll Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
4. Public Comment
Mayor Roe called
for public comment by members of the audience on any non-agenda items. No one
appeared to speak.
5. Council
and City Manager Communications, Reports, and Announcements
Mayor Roe
announced this week's Suburban Ramsey County Memorial Service for Police
Officers fallen in the line of duty and the next scheduled "Coffee with a Cop"
community outreach.
Mayor Roe
announced the filing dates, May 17 through May 31 for elections in Roseville,
with two seats up for election this fall, and information available through
City Hall.
Councilmember Laliberte reported on her attendance at a
ribbon cutting event earlier this week at Bent Brewstillery as they celebrated
new canning equipment for their business received through a Ramsey County
grant. Councilmember Laliberte noted the event was also well attended by
members of the Metro North Chamber of Commerce.
Mayor Roe
thanked Councilmember Laliberte for representation of the City of Roseville,
noting he was unable to attend due to an out-of-town business schedule.
City Manager Trudgeon
noted completion of the new lighting in the City Council Chambers, expressing
hope that it would result in better broadcasts.
City Manager
reported that late last week he had attended the Minnesota City and County
Manager's Institute, networking with over 100 City and County Managers and
Assistant City and County Managers. Mr. Trudgeon noted that one of the topics
focused on ways to engage community and create win-win situations for the
overall gain of all; with various strategies brought out. Mr. Trudgeon noted
changing workforce and community demographics creating new challenges and
opportunities for the best ways to engage and deliver services, as well as
using new technologies to help address increasing diversity. Mr. Trudgeon
thanked the City Council for the opportunity to attend this meeting.
6. Recognitions,
Donations and Communications
a.
2015-2016 Human Rights Essay Contest Winners
Mayor Roe
recognized the annual essay contest, and introduced Human Rights Commission (HRC)
Chair Wayne Groff. Chair Groff briefly described changes in the annual essay
contest made over the last year as detailed in the Request for Council Action
dated May 9, 2016.
This year's
three first, second and third place winners were invited to read their essays
aloud:
·
First Place: Isabella Kennedy, 7th grade, Roseville
Area Middle School (RAMS), Instructor Mr. Jeff Bibeau (read by HRC Youth
Commissioner Dave Cedarburg as Elite was unable to attend tonight's meeting)
·
Second Place: Elite Thor, 8th grade, RAMS, Instructor
Ms. Crystal Archer
·
Third Place: Naomi Nickel, 7th grade, RAMS, Instructor
Mr. Jeff Bibeau
Chair Groff
thanked students for their thoughtful participation this year; and noted Honorable
Mention winners Greta Keffer, 7th grade, RAMS, Instructor Jeff
Bibeau, and Tait Haugen, 8th grade, RAMS, Mr. Lee Thao.
Mayor Roe
congratulated students, recognized and thanked all instructors involved for
their participation in this annual event.
Recess
Mayor Roe recessed the meeting at
approximately 6:31 p.m., and reconvened at approximately 6:34 p.m.
7.
Approve Minutes
Comments
and corrections to draft minutes had been submitted by the City Council prior
to tonight's meeting and those revisions were incorporated into the draft
presented in the Council packet.
a.
Approve April 25, 2016 City Council Meeting Minutes
McGehee moved,
Etten seconded, approval of the April 25, 2016 City Council Meeting Minutes as amended.
Corrections:
·
Page 7, Line 13 (Roe)
Typographical
Correction: Change "TVA" to "RVA"
·
Page 8, Line 30 (Roe)
Insert date of
license term
·
Page 10, Line 29 (Roe)
Insert date of
Final Plat as presented for Wheaton Woods
·
Page 21, Line 8 (Recording Secretary)
Typographical Correction: Change "ides" to "ideas"
·
Page 23, Line 24, et al (Etten)
Correct
spelling of Mr. Enzler's name throughout public comments
·
Page 26, Line18 (Roe)
Typographical
Correction: Change to read: "freedom to speak, but noted that [many of] the
[many of] comments already heard had"
·
Page 29, Line 41 (Etten)
Typographical Correction: Change "of" to "or"
·
Page 35, Line 36 (Roe)
Typographical Correction: Capitalize "Commerce Street"
Roll
Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays:
None.
8.
Approve Consent Agenda
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed those items being
considered under the Consent Agenda; and as detailed in specific Requests for
Council Action (RCA) and related attachments, May 9, 2016.
a.
Approve Payments
Etten moved, Willmus
seconded, approval of the following claims and payments as presented and detailed.
|
ACH Payments
|
$451,584.61
|
|
81188 - 81314
|
3,103,548.25
|
|
TOTAL
|
$3,555,132.86
|
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
b.
Approve Business & Other Licenses & Permits
Etten moved, Willmus
seconded, approval of business and other licenses and permits for terms as
noted.
Roll
Call
Ayes: Willmus,
Laliberte, Etten, McGehee and Roe.
Nays: None.
d.
Certify Unpaid Utility and Other Charges to the Property Tax
Rolls
Etten
moved, Willmus seconded, adopted Resolution No. 11318 entitled, "Resolution
Directing the County Auditor to Levy Unpaid Water, Sewer and Other City Charges
for Payable 2015 of Beyond."
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
f.
Approve Contracts for Printing Services
Etten
moved, Willmus seconded, approval of a Stand Agreement for Professional
Services between the City of Roseville and Bolger, LLC (Attachment A) and
Greenhaven Printing (Attachment B) for various printing services as outlined."
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
g.
Appoint Youth to Human Rights Commission (HRC)
Etten
moved, Willmus seconded, appointment of Elizabeth Hansel as Youth Commissioner
to the HRC for a term that expires July 31, 2017.
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
h.
Annual Variance Board Appointment
Etten
moved, Willmus seconded, ratification of the Planning Commission's selection of
Roseville Planning Commissioners James Daire, Robert Murphy, and Chuck Gitzen,
with Julie Kimble as Alternate, to serve on the Variance Board from May 4, 2016
to April 5, 2017.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
9.
Consider Items Removed from Consent
c.
Approve General Purchases in Excess of $5,000 and Sale of Surplus
Items
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in
the RCA and related attachments, May 9, 2016.
Councilmember
McGehee asked if consideration had been given to another surface other than
carpeting in the common areas (e.g. tile or linoleum) that may wear better and
be easier to maintain.
City
Manager Trudgeon noted that tile would add additional cost to the replacement;
but deferred to Public Works Director Marc Culver for further comment.
Mr.
Culver advised that staff had taken this opportunity to review higher traffic
areas experiencing significant staining, including the stairs and downstairs
lunchroom. Mr. Culver reported that a new type of linoleum surface would be
installed in the downstairs entry; and while not re-evaluating every carpeted
public area at City Hall, history had indicated carpeting, whether for noise
reduction or reduced costs for carpeting versus the higher initial cost for
other surface materials, or if long-term cost may be lower depending on the
surface's life cycle. Mr. Culver offered to re-evaluate the replacement as
requested, but spoke in support of carpeting to reduce noise, echoes and other
sound throughout City Hall.
Councilmember
McGehee recognized the need to reduce noise in and near the City Council
Chambers, but opined the hallway was high traffic and questioned whether tile
would be a better choice and actually more sound-deadening; with another choice
to simply close the doors during meetings. Councilmember McGehee spoke in
support of putting tile in those areas with high traffic.
Councilmember
Willmus suggested staff look into carpet tiles similar to those already
installed at City Hall.
Mr.
Culver advised that the intended material would be rectangular carpet tiles
with a different pattern and texture that wouldn't show wear as easily.
McGehee
moved to request that staff look into the cost and longevity to extend tile
work from the stairs to high'traffic hallways as well.
Mayor
Roe moved the motion failed due to lack of a second.
Laliberte
moved, McGehee seconded, approval of general purchases and contracts for
services as noted in the RCA dated May 9, 2016, and Attachment A entitled,
"2016 Capital Improvement Plan Summary," dated April 30, 2016; asking
staff to re-evaluate some areas of the City Hall Flooring Replacement bid with
the contractor as per tonight's discussion; with the remaining items listed
approved as presented.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
In
an effort to clarify the City Council's expectations of staff, City Manager
Trudgeon noted the replacement was already over budget, and unless staff was
able to swap out a different material for the same price, it was unlikely possible
to comply without coming back to the City Council for further consideration.
Councilmember
Laliberte clarified that her motion was intended for approval of an amount not
to exceed $81,660.00 as per the current bid as presented and defined in the RCA
narrative.
e.
Applewood Pointe of Roseville at Central Park - Public
Improvement Contract Approval
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in
the RCA and related attachments, May 9, 2016.
Councilmember
Etten advised that City Manager Trudgeon had answered his questions during his
overview. Councilmember Etten noted that he had talked to many residents about
extending the ½ block sidewalk segment in this area, one of many smaller
segments needing completion throughout the city to ensure safe connections for
pedestrians. Councilmember Etten opined that it was time to stop talking about
the need to do so, and actually complete those segments, based on community
feedback. Councilmember Etten asked that staff be directed by the body to
define the costs for completion of those small segments for the City Council to
authorize getting it done, hopefully sooner rather than later.
Etten
moved, Laliberte seconded, approval of the Public Improvement Contract between
the City of Roseville and Applewood Pointe at Lexington (Attachment A).
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
i. Human Rights Commission and Community Engagement
Commission Vacancies
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in
the RCA and related attachments, May 9, 2016.
Considering
the City Council had just recently been through two rounds for advisory
commission appointments; with a number of citizens interviewed but not appointed
having expressed interest in both of these commissions during that process,
Councilmember Willmus suggested it may be beneficial to contact some of those
not appointed to determine if they remained interested versus scheduling
another series of applications and interviews, at least prior to noticing and
extending the application process.
Mayor
Roe opined that may be worth consideration, and sought comment from his
colleagues.
Councilmember
Etten stated that he was always impressed when the city put out a call, whether
new or not, the many new citizens taking part. Therefore, Councilmember Etten
expressed his interest in following the normal process to allow others to learn
about the process itself.
Councilmember
Laliberte opined that, whatever route was chosen, those most recent applicants
should be notified by the City, not simply rely on their being aware of new
vacancies.
Mayor
Roe and City Manager Trudgeon reviewed the normal process, with notice sent by
the City to the most recent applicants over the last two years. Mayor Roe
agreed with his colleagues expressing interest in opening up the process to
garner more interest.
Etten
moved, Laliberte seconded, declaring vacancies on the Humans Rights and
Community Engagement Commissions, directing staff to advertise for applications,
and setting a deadline for applications due by June 7, 2016 and subsequent City
Council interviews of applicants tentatively scheduled for June 13, 2016, and appointments
by June 20, 2016.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
j.
Adopt a Resolution Memorializing the Denial of an Amendment to
the Comprehensive Land Use Plan Map and Corresponding Rezoning
At the request
of Mayor Roe, City Manager Trudgeon briefly reviewed this item as detailed in
the RCA and related attachments, May 9, 2016. Mr. Trudgeon noted this was
simply memorializing previous action of the City Council and not open to any
additional findings.
Mayor
Roe advised that his rationale in asking for a separate vote on this item was
that the action of the City Council had not been unanimous at their April 25,
2016 meeting. For reference, Mayor Roe also noted that the original motion at
that time had been made by Councilmember Willmus, and seconded by Councilmember
Laliberte.
Willmus
moved, McGehee seconded, adoption of Resolution No. 11319 (RCA Exhibit A)
entitled, "A Resolution Memorializing the Denial of an Amendment to the Comprehensive
Land Use Plan Map from Low Density Residential to High Density Residential, and
a Corresponding Rezoning from Low Density Residential-1 to High Density
Resitential-1 at 2025 County Road B (PF16-001)."
Mayor Roe noted
that he had voted "nay" against the original motion, and would do so for this
motion as well for the reasons stated at that time.
Roll Call
Ayes:
Willmus, Etten, McGehee and Laliberte.
Nays: Roe.
Motion
carried.
10.
General Ordinances for Adoption
a.
Community Development Department Requests Approval of Proposed
Text Ordinance Amendments of Roseville City Code, Title 9, Chapter 908, to
Regulate Rental Licensing for Multi-Family Rental Dwellings of 5 or more Units
Codes
Coordinator Dave Englund briefly reviewed this item as detailed in the RCA and
related attachments, May 9, 2016. Mr. Englund highlighted two sections of the
revised ordinance, the Licensing Section (Line 105) and Criminal Background
Check Section (Line 111).
Councilmember
McGehee expressed concern with Page 3, Section B (Line 111) related to criminal
background checks and the actual intent, whether the building owner, local
agents, and who was included and who was excluded.
Mr. Englund
noted the intent was to be broad-ranged, but address individuals who may have
access to buildings frequently, as well as keys to access buildings and/or
units for those repairs, but not intended for infrequent visitors or repair
people (e.g. local plumbers, cable television installers, etc.). Mr. Englund
sought Councilmember feedback as to revised language in this case.
Councilmember
Willmus and Mayor Roe agreed that language needed reworked to provide better
clarity.
Councilmember
McGehee agreed that those having keys and able to access units should be
required to have criminal background checks.
Councilmember
Willmus stated that he had similar concerns to those expressed by Councilmember
McGehee. However, specifically regarding criminal background checks of owners,
Councilmember Willmus asked if a rental license would be denied to an owner
found to have a criminal background of some sort, but not necessarily related
to their ownership of property.
Mr. Englund
responded that background checks on the owner would only be done if the owner
had access to individual units.
Mayor Roe
sought clarification if that meant only criminal activities related to building
management/ownership, and not other issues (e.g. speeding tickets).
Mr. Englund
clarified that misdemeanor and felony convictions would be highlighted in
background checks; but that no direction was given by the city to those
conducting the checks as to the information obtained, with the city only concerned
that they be performed.
Councilmember
Willmus asked if staff's research of other cities indicated any giving using
background checks for ranges of people.
Specific to
background checks, Mr. Englund responded that most cities listed managers.
Specific to the
criminal background check requirement in code, and proposed revisions, City
Attorney Gaughan clarified that the ordinance required that the checks be done,
but noted city staff did not review the results, as it didn't want to be the
keeper of that information, and only included it as a checklist item when applying
for a license for rentals to ensure rental properties are performing their due
diligence. Regarding the results of those background checks, Mr. Gaughan
stated city staff was purposely not going to be checking them to avoid any
challenges to this portion of the ordinance. Therefore, Mr. Gaughan stated it
was his advice to staff to keep it only as a checklist item versus taking action
or not taking action on the information resulting from those background checks;
and a rental license would be denied if no verification was provided that the
background check had been performed.
If the
ordinance was going to have such a provision, Councilmember Willmus opined that
the code needed to be explicit in what the city was after; and while unsure how
to word it, stated that this particular phrasing gave him pause.
Councilmember
McGehee noted a further concern for her is, if a required background check is
included in city code, there was an apparent expectation that the city had done
something with that information (e.g. sex offender). If this is simply a
checklist item in a report for the file and something egregious happens,
Councilmember McGehee opined that it created an expectation that the city
should do something. If the city was going to require criminal background
checks of others beyond the owner, Councilmember McGehee opined that there
should be something in the system to ensure that if and when you move into a
rental unit in Roseville, if this ordinance has any value at all, a resident
can know they aren't in a building that a checklist has flagged as having an
owner, manager or other person involved in the building that the checklist has flagged
as having some sort of criminal history making it inappropriate for them to
hold that position or have access to individual units.
City Attorney
Gaughan stated his main concern was about challenges to the city using whatever
system it decided, and impact on licensing of adults with criminal background
checks. Mr. Gaughan noted that this code as originally enacted by the City
Council, and now proposed to be revised as to its breadth, included the same license
application process in place since its inception; but was now simply being
proposed for highlighting for the City Council and public.
Councilmember
McGehee noted the expansion in Item B from including only "prospective tenants"
is a significant change and expansion to the original language.
Based on his
personal reading of the proposed language revisions, Councilmember Willmus
opined that this shifts things from the property owner to the city.
Councilmember
Laliberte recognized that this language had originally been in the ordinance,
but she agreed that this appeared to her to shift the responsibility to the
city. Councilmember Laliberte asked City Attorney Gaughan what the city's liability
is if asking the property owner to perform the background checks and something
happened with the city having taken no action to ensure someone's safety; and
could the city have some liability.
City Attorney
Gaughan responded that the city's risk had not increased by asking for
something not previously asked for.
Mayor Roe
suggested language revisions for this section, such as: "The city will not be
the recipient of the content of these criminal background checks, and use of
the information provided in the background checks is the responsibility of the
licensee".
City Manager
Trudgeon asked for feedback on the remainder of the ordinance; and suggested if
there were no other concerns in proposed revisions, that the proposed revisions
in Section B simply be struck, using the original language focusing on
tenants. Mr. Trudgeon advised that this would allow staff to perform more due
diligence and research that section, bringing it back to the City Council at a
future meeting. Mr. Trudgeon clarified that his suggestion would mean all red
language in Section B is removed prior to action tonight, and remain as originally
enacted. Mr. Trudgeon stated that he heard the concerns from the City Council
about potential disconnects beyond the initial checklist for criminal
background checks of tenants.
Councilmember
McGehee stated her acceptance of that suggestion, opining that she would
support requiring the owner to provide background checks and assurances on
tenants and maintenance and others with frequent and regular access.
Councilmember McGehee stated this made it clear that the responsibility was on
the owner.
City Attorney
Gaughan referenced line 162 of the draft ordinance, noting it was the original
language specific to compliance with background checks (Item 5); at the time of
the application for a license by the owner/manager.
Councilmember
Etten stated his preference of this being reworked before any vote to accept
part of the proposed revisions. Councilmember Etten offered another option for
language for Item B (line 113): "after access into individual units, excluding
periodic service calls by non-affiliated contractors"
Councilmember
Willmus stated his preference to not doing ordinance revisions piecemeal, but
to consider all proposed changes at the same time.
Mayor Roe
offered several minor typographical corrections on Attachment A for the next
iteration: line 64 (page 2), line 168 (page 4), and line 198 (page 6).
Willmus moved,
Laliberte seconded, directing staff to amend the ordinance as guided by this
evening's deliberation; and return with a new iteration at a future City
Council meeting for consideration.
Discussion
ensued regarding timing for return with the new iteration, with Interim
Community Development Director Kari Collins suggestion approximately one month
for staff to complete research, consult with the City Attorney, and rework the
document, anticipating a June City Council meeting.
Councilmember
Laliberte referenced a housing forum she and Councilmember Etten had attended
not long ago, sponsored by Metro Cities, with several cities at that meeting
outlining their multi-family housing license agreements; and suggested staff
include those cities in their research.
Mayor Roe also
suggested continuing to use the Minnesota Multi-Family Association as a
resource.
Roll Call
Ayes:
Willmus, Etten, Laliberte and Roe.
Nays: McGehee.
Motion
carried.
b.
Community Development Department Requests Approval of Proposed
Text Ordinance Amendments of Roseville City Code, Sections 307.01 (Licenses
Required), 307.02 (License Fee), 307.03 (Commercial General Contractors),
307.04 (Qualifications), 307.05 (Revocation or Suspension), 307.06 (Period of
Suspension), 307.07 (Revocation Upon Violations), 307.08 (Failure to Pay
Claim), and 307.09 (Liability Insurance)
Codes
Coordinator Dave Englund briefly reviewed this item as detailed in the RCA and
related attachments, May 9, 2016; noting most were housekeeping items and
rearranging or reformatting the document for administrative approvals of minor
license items.
Councilmember
McGehee noted several large block or cement block work projects in her
neighborhood in the past, and asked that the city review whether or not those
contractors should be required to use water saws in residential areas.
Councilmember McGehee noted the projects made it difficult for residents to use
their streets or yards due to the considerable dust from those large scale
driveway and/or patio projects, creating dust everywhere. Councilmember
McGehee asked that staff consider enhancing this licensing code accordingly.
Mayor Roe
questioned if that fell under contractor licensing or environmental codes of
the city; but thanked Councilmember McGehee for the suggestion, taking note
that City Manager Trudgeon had documented that concern. Mayor Roe agreed that
it was dusty when concrete sawing was being done.
With
confirmation from Mr. Englund, Mayor Roe noted that the essence of the
requested revisions was that staff continue as per past practice and not bring each
of these contractor licenses to the City Council for approval.
Councilmember
Willmus agreed that this addressed staff's role in issuance and the City
Council's role in any revocations under general provisions.
McGehee moved, Etten
seconded, enactment of Ordinance No. 1499 (Attachment A) entitled, "An
Ordinance Amending Selected Text of Roseville City Code, Sections 307.01 (Licenses
Required), 307.02 (License Fee), 307.03 (Commercial General Contractors),
307.04 (Qualifications), 307.05 (Revocation or Suspension), 307.06 (Period of
Suspension), 307.07 (Revocation Upon Violations), 307.08 (Failure to Pay
Claim), and 307.09 (Liability Insurance)
Councilmember
Laliberte opined this revised document was better organized and in a better
sequence.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
Willmus moved, Etten
seconded, enactment of Ordinance Summary No. 1499 (Attachment B) entitled, "An
Ordinance Amending Selected Text of Roseville City Code, Sections 307.01
(Licenses Required), 307.02 (License Fee), 307.03 (Commercial General
Contractors), 307.04 (Qualifications), 307.05 (Revocation or Suspension), 307.06
(Period of Suspension), 307.07 (Revocation Upon Violations), 307.08 (Failure to
Pay Claim), and 307.09 (Liability Insurance)
Roll Call
(Super Majority)
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
c.
Request by Community Development Department to Amend the Text of
Zoning Code, Section 1010.09.A.6.a (Pertaining to Political Signs)
City Planner
Thomas Paschke briefly reviewed this item as detailed in the RCA and related
attachments, May 9, 2016.
Mayor Roe noted
these changes had already been incorporated into state law, and this requested
action simply revised city code to mirror that language.
Councilmember
McGehee questioned the need for this action, suggesting it would be simpler and
easier to understand with a date rather than a candidate having to calculate 46
days as proposed.
Councilmember
Willmus opined that if you're running for elective office, you should be able
to perform that calculation.
Mayor Roe noted
that the state statute dictated the timeframe, and suggested that it was likely
that the City could not deviate from the State statute requirements in this
case.
City Attorney
Gaughan stated that he'd want to review the actual state statute wording, but
opined he would anticipate it would be inappropriate for the city code to be
more restrictive with city sign code than that provided by the state.
McGehee moved, Willmus
seconded, enactment of Ordinance No. 1500 (Attachment A) entitled, "An
Ordinance Amending Roseville City Code, Chapter 10 (Sign Regulations)."
Mayor Roe noted
that it was always up to individual candidates when they decided to display
their signs, but this provided the window for them to make those choices.
Roll Call
Ayes:
Willmus, Etten, McGehee, Laliberte and Roe.
Nays: None.
11.
Presentations
12.
Public Hearings and Action Consideration
13.
Budget Items
14.
Business Items (Action Items)
a.
Authorize a Resolution Supporting "Ramsey County: A Start by
Believing Community" Initiative
City Manager
Trudgeon briefly reviewed this item as detailed in the RCA and related
attachments, May 9, 2016.
Laliberte
moved, McGehee seconded, adoption of Resolution No. 11320 (Attachment 14.a)
entitled, "Resolution Supporting "Ramsey County: A Start by Believing Community"
Initiative."
Councilmember
Laliberte pointed out that, while this was a great initiative and the
resolution expressed the city's support, such a request always provides a great
opportunity for Ramsey County to publically share with Roseville residents what
they hope to accomplish and where opportunities lie. Councilmember Laliberte
opined that this document doesn't do all that could be done.
Mayor Roe noted
that Ramsey County's Commissioner for Roseville and the Sheriff did appear
annually before the City Council and its constituency for that personal touch.
Councilmember
Etten opined that it was time that Ramsey County began having more meaningful
dialogue with the City of Roseville. While wholeheartedly supporting this
resolution, Councilmember Etten agreed with Councilmember Laliberte that it was
time to stop passing paper between the two bodies and talk face to face.
Councilmember
McGehee noted this resolution was part of County Attorney Jon Choi's
initiative, and suggested he come in to highlight this particular activity;
duly noted by City Manager Trudgeon.
Roll
Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.
15.
Business Items - Presentations/Discussions
a.
City Council Discussion and Direction on Tree Replacement Fee Dollars
and Replacement Planting Flexibility
City Planner Thomas
Paschke briefly reviewed this item as detailed in the RCA and related
attachments, May 9, 2016, noting the City Council had previously requested
further discussion.
Councilmember
Etten noted one reason this came up was in looking at development of the former
Owasso School site, as well as the development across from City Hall, kicking
in the city's new tree preservation ordinance, and inability of the
developer(s) to replace all the trees on their site that they would be required
to do under the ordinance. Councilmember Etten noted this resulted in a
conversation on replacing trees on adjacent properties within the immediate
development area. Councilmember Etten stated he preferred public/private land,
whether specific or not, but within the general area of the development.
Councilmember Etten opined he found this a positive and important way to
enhance the immediate area; and while not a requirement, it provided an
opportunity for the developer to propose another option for meeting their tree
preservation requirements.
Mayor Roe
suggested revised language on line 10 of the RCA to insert "private or" public
lands throughout the city.
Councilmember
McGehee noted her original suggestion that the tree replacement should be
within the neighborhood.
Mayor Roe
clarified that you either replace the tree or you pay a fee; but if replacing a
tree, whether on public or private property if his suggestion is included, a
decision was needed as to how those fees were used.
Mr. Paschke
asked if the City Council was supportive of case-by-case administrative
approval by staff.
Mayor Roe noted
private property owners would need to be voluntary participants.
Councilmembers
Willmus and McGehee spoke in support of staff-driven focus for approvals.
Mr. Paschke noted
that this would result in a more developer-driven process with staff as staff
signs off on the necessary requirements with developers; and allowed staff to
get the process completed as part of restoration after the development.
Without
objection, the City Council agreed with administrative approval by staff for
tree replacement on private/public lands throughout the city.
Specific to fee
monies, staff provided some discussion points for how to best use replacement
tree funds.
·
Utilize within a two-year timeframe
·
Keep expenditures within the general development area
·
Tie tree replacement outside the development project site to a public
improvement project
·
Review and approval of expenditures of tree replacement fund
dollars by the City Council
Councilmember Etten
questioned if funds should be allotted to the city's Emerald Ash Borer (EAB)
replacement program, either for replacement and/or treatment. As an example,
Councilmember Etten noted the treatment options being used for trees on the
golf course to prevent them becoming infested, thankfully resulting in them
remaining healthy to-date. Councilmember Etten wondered if some amount of the
fees could be used for such treatments in other areas.
Councilmember
McGehee stated her lack of excitement to utilize fees as part of the EAB
prevention injection program. However, Councilmember McGehee agreed that the
fund could and should be used for replacement of trees that had become diseased
and removed, that could result in replacing trees with larger sized trees than
normal budget funds may allow, and as staff defined areas of need.
Mayor Roe
suggested in staff's bullet point: "Tie tree replacement outside the development
project site to a public improvement project;" language be included to tie it
to a public improvement project "or diseased tree replacement." However, Mayor
Roe cautioned care in not having an "either/or" option, but establishing a
priority process.
Councilmember
Etten suggested the points be considered ad "guiding principles."
Mayor Roe
agreed on the need to word the language to make sense accordingly.
Councilmember
McGehee spoke in support of the great ideas, but noted some enhancement was
needed that staff would provide when bringing the document back before the City
Council. Councilmember McGehee thanked staff for providing the basis of the
work for this new policy.
Mayor Roe asked
if the City Council had a preference for one or more of its advisory
commissions to review this proposed policy and their recommendations to the
City Council (e.g. Public Works, Environment and Transportation and/or Parks
Commission " in their role as the Tree Board).
Councilmember
McGehee opined she didn't find that necessary, opining it would only serve to
delay getting this in place for another 2-3 months, and to be available for
ongoing projects.
Councilmember
Willmus suggested running it by both advisory commissions.
Without
objection, staff was duly directed to seek input from both commissions as
indicated.
Mayor Roe noted
that this ordinance change would need to come back before the City Council
anyway to add "private" to existing language.
Interim
Community Development Director Collins advised that staff could seek feedback
from the two bodies as indicated; and make minor ordinance changes relatively
quickly. However, Ms. Collins asked that the discussion points be memorialized
via a resolution or policy to serve as a guiding document for staff.
Specific to
boulevard trees, City Planner Paschke advised that language would need
modification accordingly as staff reviewed the current ordinance as well as
adding "private" to the language.
Discussion
ensued regarding meeting schedules of the Tree Board and Public Works
Commission; how soon action could take place on the ordinance and policy as two
different documents; with staff directed for the policy to be available to the
City Council at their June 13, 2016 joint meeting with the Parks and Recreation
Commission
16.
City Manager Future Agenda Review
City Manager
Trudgeon provided a preview of upcoming agenda items.
Discussion
included armory tours with Councilmembers able to tour the facility and receive
information without conducting any business or formulating decisions, whether
or not a quorum was present for the tour, and not intended as a meeting under
the provisions of the Open Meeting Law.
Councilmember Willmus
stated his preference, when scheduling any meeting where a quorum of the City
Council may be in attendance, that it be duly noticed.
At the request
of Mayor Roe, City Manager Trudgeon confirmed that staff would include
preliminary savings opportunities from Department Heads as part of upcoming
budget priority discussions. Councilmember Willmus also requested that
discussion include an update on outstanding or settled Ramsey County property
tax appeals.
At the request
of Councilmember Laliberte, City Manager Trudgeon advised that staff wasn't yet
ready for more specific updates of the PPP other than ongoing updates of the SE
Roseville visioning process and Economic Development initiatives as part of the
City's PPP Infrastructure priorities.
17.
Councilmember-Initiated Items for Future Meetings
Councilmember
Laliberte noted her previously request for an update on the organizational
chart and status of the City's Administrative and Community Development Departments,
both temporary and permanent positions and their related costs for those changes.
City Manager Trudgeon reported that he was working on the project, but it was
not yet completed for presentation.
Councilmember
Etten announced the date and times for the next Community Discussion and
Connection with Neighbors opportunity on May 14th, sponsored by the
Lake McCarrons Neighborhood Association, Advocates for Human Rights, and the
City of Roseville.
Mayor Roe noted
discussions this week and exchanges regarding the Uniform Commission Code and
the City Council Rules of Procedure as it related to advisory commissions. In
reviewing past discussions and intent at the time of adoption, Mayor Roe
suggested the latter document be revised to simply "Rules of Order" seeking
compliance for advisory commissions without changing the ordinance.
City Manager Trudgeon duly noted that request.
18.
Adjourn
Willmus moved, Laliberte
seconded, adjournment of the meeting at approximately 7:53 p.m.
Roll Call
Ayes: Willmus,
Etten, McGehee, Laliberte and Roe.
Nays: None.