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City Council

City Council Meeting Minutes

June 5, 2017


1.            Roll Call

Mayor Roe called the meeting to order at approximately 9:08 p.m.  Voting and Seating Order: Willmus, Laliberte, Etten, McGehee and Roe.  City Manager Trudgeon and City Attorney Mark Gaughan were also present.


Mayor Roe announced that Councilmember Willmus had previously advised that he would be unable to attend tonight’s meeting due to family and other obligations.


2.         Pledge of Allegiance


3.         Approve Agenda

City Manager Trudgeon requested removal of Business Item 7.c; and at the suggestion of Councilmember Etten, and without objection, Mayor Roe directed removal of Business Item 7.g for discussion and consideration at a later date.


McGehee moved, Etten seconded removal of Business Item 7.b be removed from tonight’s agenda for a broader discussion and also to include Councilmember Willmus in that discussion.


Mayor Roe clarified his rationale in requesting that the item remain under consideration tonight.  Mayor Roe advised that he had raised high density residential (HDR) designation in the use chart as a Conditional Use (CU) in Regional Business districts, initiating the process for an open house, formal public hearing before the Planning Commission, and then final consideration before the City Council.  Mayor Roe advised that his only intent, and with potential redevelopment occurring in the Rosedale Center area in the immediate future, was to rectify not having multi-family considered as a CU in Regional Business districts.  Mayor Roe agreed that any broader discussions could be delayed for a future meeting.


Councilmember Laliberte agreed with the request for a quick surgical conversation as defined by Mayor Roe, as long as a broader HDR discussion would occur in the near future, and sooner than consideration of it as part of the comprehensive plan updates process.


With Mayor Roe’s clarification, Councilmember Etten withdrew his second; and Mayor Roe declared the motion failed due to lack of a second.


Laliberte moved, Etten seconded, approval of the agenda as amended.


                                    Roll Call

Ayes: Laliberte, Etten, McGehee and Roe

Nays: None.


4.         Public Comment


            a.         Ken Florian, 440 Glenwood Avenue

Mr. Florian referenced a recent Sunday article in the Minneapolis Star Tribune reporting that Roseville was considering becoming a sanctuary city.  Mr. Florian spoke in strong opposition to the city doing so, and asked that it not get involved in providing sanctuary for outlaws and criminals.  Mr. Florian opined that illegal aliens were not what was intended by Roseville serving as a welcoming community, instead intended to welcome legal residents, not criminals.


b.         Delores Buckley, 1116 Oakcrest Avenue

Ms. Buckley stated her pride in being a Roseville resident, and reviewed the pattern followed for immigrants to become residents.  Ms. Buckley reported on her visit to Ellis Island in March of this year, and her time spent reviewing her personal family history and the background process followed to become a U. S. citizen.  Ms. Buckley spoke in opposition to Roseville becoming a sanctuary city, and asked that instead of shielding illegal citizens, it abide by the ICE process.  Ms. Buckley opined that all illegal citizens should be sent home and not remain in America to become a nuisance and tax burden to American taxpayers.  Ms. Buckley asked if Roseville considered itself above federal law.


Mayor Roe advised that this issue will come before the City Council later this summer; at which time an opportunity will be provided for public testimony.


5.         Recognitions, Donations and Communications


6.            Items Removed from Consent Agenda


7.            Business Items


a.            Review Cedarholm Community Building Design Development Update

Parks and Recreation Director Lonnie Brokke introduced the consultant architectural team and tonight’s completion of the Phase I update.


Tim Mackerling, HCM Architects

Mr. Mackerling reviewed responses made by the team, highlighting questions and concerns by raised by the City Council in April, and detailed in the Request for Council Action (RCA).  Mr. Mackerling provided aerial and elevation views of the proposed new site plan and expanded parking to the south.  In the exterior elevations, Mr. Mackerling noted the community advisory task force’s interest in echoing materials from other park and community building, resulting in the proposed use of limestone for the building’s base and chimney, and remainder of the building proposed with cement board paneling.  In general aesthetics, Mr. Mackerling advised that the building would most resemble the Lexington Park community building, primarily green with yellow contrasts.  Mr. Mackerling noted that this would provide a similar palate of materials, just interpreted in a different way.


Mr. Mackerling reviewed the refined floor plan to be more open from the foyer with sliding glass panels to make the rooms more flexible; and advised that a building designed for storage of up to twenty golf carts had been priced into the project.


As of today, Mr. Mackerling reported that the completion of Phase I resulted in their contract being well over half-way, and would push the project forward with consulting engineers (civil, landscape, mechanical and structural); with the project then moving forward to a consultant cost estimator who would provide a full breakout of the project, referencing the current value of costs as detailed in the RCA.


Mr. Brokke noted that the budget detail had been refined further from the last March 2017 estimates; with furniture, kitchen and other equipment, technology/security, and contingency funds still to be determined at this point.


Mr. Brokke reviewed next steps, anticipated for the July 10, 2017 meeting and initiating Task or Phase II for construction document updates at which time the City Council would be asked to consider authorizing advertising for proposals; and subsequent City Council consideration of the project itself at their August 14 or 28, 2017 meeting.


Mayor Roe thanked Mr. Brokke and the consultants for their update.


Councilmember McGehee stated that at both of the previous presentations, she had asked about sustainability, as well as glass use and potential bird strikes, and orientation of the building to take advantage of solar energy and other efficiencies.  Councilmember McGehee stated that she still did not see such a report, and therefore, asked for an update.


Mayor Roe referenced page 2 of the RCA where that information was provided as requested. 


Specific to Councilmember McGehee’s concern with bird strikes due to the use of glass, Mr. Mackerling reported that the glass proposed would be similar to that of a home; and noted that glazing the glass could be included as an option in the bid package to further alleviate any potential issues for birds.


Given the remarkable lack of storage voiced as an ongoing concern, Councilmember McGehee asked why a basement was not given consideration.


Mr. Mackerling advised that the proposed square footage would allow for 2.5 times the current available storage; and given the additional cost (estimated at $100/square foot), in addition to installation of stairs and finishing the space, it significantly increased the cost of the building.  Mr. Mackerling estimated that a basement would result in approximately 30% of the cost of the upper floor, and therefore in consideration of the cost benefit analyses performed, had not been programmed in.


Councilmember McGehee requested additional information from staff and the consultant on costs for at least a partial basement; with Mayor Roe asking that the information be provided to all council members.


Councilmember Etten noted that, with access to the building on the west side, it would also result in higher costs for additional outside work and space on the site beyond the cost of the basement itself.


Mayor Roe stated that he was not supportive of a basement with access at that point.


Mr. Brokke advised that additional information on the usable space for public versus storage would be provided to council members.


As a follow-up to this meeting, Councilmember Laliberte asked for a break out on cart storage, since it seemed to have morphed into more of a building versus simply a secured, fenced-in storage area.


Mr. Brokke clarified that the cost for a building for cart storage was estimated at $67,000, approximately $5,000 more than the cost of a surrounding fence; and with current cart thefts in the metropolitan area, advised it had been determined that a building was preferable.


With Councilmember Laliberte noting that cart storage was needed for only part of the year, Mr. Brokke advised that storage for patio furniture was intended for that space during the off season.


Councilmember Laliberte noted, that at some point the City Council and staff would need to discuss the kitchen plan in more detail and as fixtures are determined, as the original task force had discussed to facilitate a catering-friendly kitchen, and service counters, staffing areas and food and inventory stocking.


Mr. Brokke confirmed that the intent was to have a catering-friendly kitchen.


Councilmember McGehee, along with Mayor Roe, also asked for more detailed information on heating/cooling costs for the facility as part of future consideration of the broader operating costs.


b.            Discuss Broadening Commercial Business Districts to Include Multi-Family Residential Uses

McGehee moved, Roe seconded amending Chapter 1005 (page 5, Attachment A to the RCA) Table of Uses for Regional Business Districts to both include multi-family dwellings as a Conditional Use in Regional Business 1 and 2 Districts


Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


Mayor Roe stated that he anticipated this action may help with other HDR issues adjacent to projects similar to that discussed earlier tonight at the REDA meeting, since Regional Business Districts don’t have much low density residential (LDR) around them.


Councilmember McGehee stated her preference for the mixed use as well.


c.            Discuss City Code, Chapter 407.02.E, Keeping of Non-Domestic Animals

As noted earlier, this item was removed from this agenda for consideration at a later date.


d.            Approve Creation of a Police Cadet Position within the Police Department

Police Chief Rick Mathwig briefly reviewed the request as detailed in the RCA.  Chief Mathwig clarified that this would not be intended as a new hire, but to change the position of one of the four community service officer (CSO) positions currently employed, and recreate a previous job description changing one position to a full-time benefited position.


Chief Mathwig corrected an error in the RCA, clarifying that funds were available for the position in the remainder of 2017, but would require an additional $35,000 as part of the department’s 2018 budget request.


McGehee moved, Laliberte seconded, to authorize the creation of the Police Cadet position in the Police Department at the proposed pay grade within the city’s compensation plan; intended as a transitory position to meet current staffing goals.


Mayor Roe asked that the job description specify that this is intended as a temporary assignment to achieve certain staffing goals, and not intended as a permanently staffed position.


Councilmember McGehee commended the Police Department in their work with Roseville’s diverse community.


Councilmember Etten, referencing emails exchanged earlier today with Chief Mathwig, asked for clarification as to whether this position was intended to provide an incentive around an existing excellent employee, but not clearly envisioned that the cadet position would be available or necessarily always filled or permanently filled when the 2018 budget was considered from a broader scope.  If this employee hired out elsewhere, Councilmember Etten asked if the cadet position would be filled or depend on timing and current personnel, or automatically hired into the cadet position.


Chief Mathwig responded that it would depend on the current cadre of four CSO’s; and their educational qualifications and the quality of their work, as well as annual budget cycles and planning situations.


Mayor Roe spoke in support of the motion, noting that it created a position maintained as a permanent available option, provided it would be staffed based on the current situation at that time.  At the request of Mayor Roe, Chief Mathwig clarified that the intent was to retain four CSO positions for 2017 and seek additional funding in 2018 for that position.  Mayor Roe stated that he didn’t want the position to be considered a permanent one, but an available option as an additional tool.


Councilmember Laliberte suggested some mechanism be put in place to review the position to avoid it becoming permanent based solely on a particular personality and involving someone already interviewed and in the job.


City Manager Trudgeon clarified that as with any situation, as with the 2018 budget, choices would be called out for specific conversations, especially directly revolving around whether or not to fund the position in 2018 rather than having it get lost in the shuffle and thus become revolving and permanent. 


Roll Call

Ayes: Laliberte, Etten, McGehee and Roe. 

Nays: None.


e.            Approve Creation of an Ordinance Restricting Parking in Front of Mailboxes

Police Chief Rick Mathwig briefly summarized this request as detailed in the RCA. 


Councilmember McGehee noted that as part of this action, consideration was also needed for those parking their vehicles too close to intersections.


Chief Mathwig advised that, while there is a state law addressing those situations, in order for the Roseville Police Department to enforce it, they relied on citizens to inform them of situations that they observe that create issues.


City Manager Trudgeon read an email received by staff earlier today from Cynthia White stating her opposition to enforcing this beyond state fair time, and then only temporarily rather than using Police staff to enforce this rather than other more serious situations.

Public Comment

James Bull, 3061 Woodbridge Street

Mr. Bull spoke in opposition to this request for 365 day, 24/7 enforcement, opining that the main driver for these issues was the annual, 10-day state fair.  Mr. Bull further opined that if the city put restrictions in place, there would be a cost for officers to defend anyone contesting their parking location, and would not serve as a good use of police resources.  While there may be no actual financial cost to implement this enforcement, Mr. Bull opined that he doubted it would change the number of complaints received, just their enforcement.  Also, Mr. Bull noted that some of the overflow parking creating the issue was by out-of-town visitors to the state fair, and they would obviously not be aware of this ordinance. 


Councilmember Etten referenced the City of Woodbury (page 2 of the RCA) discussing delivery versus footage, and noted this issue also came up frequently with city park events, speaking in support of year-round enforcement, while suggesting further consideration to nuance the point about measuring.


Councilmember McGehee agreed with the comments of Mr. Bull.


Councilmember Laliberte stated that she was not supportive of a year-round ordinance when the issue was only during the state fair, since most park events occurred in the evening and after mail deliveries.  Therefore, even if the language was to be further nuanced, Councilmember Laliberte stated that she was not interested in supporting the motion.


Councilmember McGehee agreed with Councilmember Laliberte.


Councilmember Etten clarified that the situation at city parks was not exclusive to evenings only, citing an example at Rosebrook Park where the shallow wading pool was used.  Councilmember Etten noted that residents in that area had taken to painting their curbs in front of mailboxes since they knew the city wasn’t going to do anything.  Councilmember Etten emphasized that this was an ongoing issue that people in some areas of the community had to deal with.


Mayor Roe agreed with Councilmember Etten, noting the area around the University of Northwestern-St. Paul where daytime parking was a hassle for neighbors.


Councilmember Laliberte suggested a surgical approach, similar to that taken earlier with the Table of Uses for Regional Business Districts, to address trouble spots versus a city-wide ordinance.


Etten moved, Roe seconded, TABLING consideration of this ordinance to a later date.

Roll Call

Ayes: Etten and Roe. 

Nays: Laliberte and McGehee

Motion failed.


Chief Mathwig noted that neighbors near the St. Rose of Lima Church had made signs that seemed to provide a positive effect, even though not a legal sign, but simply done by voluntary agreement.


With no action tonight, Mayor Roe noted that this wasn’t a situation where the issue could not be brought back at a future meeting to consider.


At approximately 10:00 p.m., McGehee moved, Laliberte seconded, extending the meeting curfew to complete remaining items on the agenda.


                        Roll Call

Ayes: Laliberte, Etten, McGehee and Roe

Nays: None.


f.             Consider Ordinance Amendments to Chapter 201, Advisory Commissions of Roseville City Code

Assistant City Manager Rebecca Olson briefly summarized proposed amendments to Chapter 201 related to advisory commissions.


Councilmember McGehee noted the proposed language specifies that a youth commissioner is less than 18 years of age and enrolled in high school, however, specific to ages and terms, with an alternative high school where students may be older or students who may have missed a year of school due to illness, shouldn’t those students also be eligible to serve.  Councilmember McGehee opined that if students are enrolled and in good standing at the high school, there was no reason to exclude them based on their age.


Councilmember Etten noted that those over 18 years of age would be eligible to apply as a regular commissioner.  Councilmember Etten stated that the desire was to have people in schools connect with the community by bringing their perspectives; with few people involved in the alternative high school.  Councilmember Etten stated that he was comfortable with the current language.


Councilmember McGehee also noted the omission of language not allowing for more than one member of a household to serve on a single commission.


Mayor Roe noted that language was not proposed for tonight’s action, but suggested Councilmember McGehee could add that language at her discretion.


McGhee moved, Laliberte seconded, an additional amendment to Chapter 201 to prohibit more than one member of a household serving on one commission.


Councilmember Etten noted that this had only occurred once in the last ten years.


Councilmember Laliberte agreed that this could be called out during the selection and interview process, and was not typically an issue that the City Council would support.  Therefore, Councilmember Laliberte stated that she was supportive of the proposed language in Attachment A; and withdrew her second to the motion.


Mayor Roe declared the motion failed for lack of a second.


McGehee moved, further amendment to Chapter 201 to specify that a youth commissioner could be a student in good standing in the Roseville High School, but removing the 18-year old requirement.


Mayor Roe declared the motion failed for lack of a second.


Councilmember Etten noted that there were no parameters for which a commission can or cannot have a youth commissioner, and asked if there was any reason to exclude them from the Planning and/or Police Civil Service Commissions.


Mayor Roe noted that, since youth commissioners are non-voting members of a commission, any commissions should be able to recommend appointment of a youth commissioner for consideration by the City Council.


Etten moved, Laliberte seconded, enactment of Ordinance No. 1528 (Attachment B) entitled, “An Ordinance Amending Selected Text of Roseville City Code, Title 2, Chapter 201 (Advisory Commissions).”


Roll Call

Ayes: Laliberte, Etten, McGehee and Roe. 

Nays: McGehee.

Motion carried.


Since the ordinance itself was brief, Mayor Roe suggested, without objection that there was no need for enactment of an ordinance summary for publication.


Councilmember Etten stated that he was fully supportive of a background check for commissioners working with youth, opining it was the city’s responsibility to do so.  However, Councilmember Etten asked what parameters were set, and what was done with the data and what would disqualify a commissioner from service.


Ms. Olson replied that if any red flags were found during a background check, it would be brought to the Department Supervisor and/or Police Chief to make an informed decision depending on whether it was a minor item or if deemed requiring further action.


In making sure a commissioner was acceptable to work with youth, City Manager Trudgeon advised that the city would rely on the Police Department to determine if a candidate was applicable to work with youth, allowing that wall of data privacy to remain in place.


At the request of Mayor Roe, Ms. Olson confirmed that this policy would also apply to park volunteers.


Etten moved, McGehee seconded, a motion to direct staff to conduct background checks for all current and future commissioners that serve on city commissions that have youth commissioners.


Roll Call

Ayes: Laliberte, Etten, McGehee and Roe. 

Nays: None.


g.            Review 2017-2018 Policy Priority Planning Document

As previously noted, this item was removed from tonight’s agenda for future consideration.


8.            Approve Minutes


a.         Approve City Council Minutes – May 15

McGehee moved, Etten seconded, approval of the May 15, 2017 City Council Meeting Minutes as amended.



§  Page 8, Lines 4 – 9 (Roe)

Typographical corrections:  Correct to read as follows:

“Councilmember McGehee asked about the booster station rehabilitation (page 46) some of which is not included in the CIP.  Councilmember McGehee stated that she was a proponent of finding out project details to determine whether or not doing part of a job to make it look nice, but not supporting the full project now to avoid additional costs if the job isn’t done right or completed correctly the first time, may result in additional costs at a later time.”

§  Page 18, Line 34 (Roe)

Typographical correction: Strike “was”

§  Page 26, Lines 5 – 9 Roe)

Typographical corrections: Correct to read as follows:

“Councilmember McGehee questioned how Councilmember Etten could consider pathways and trails around and throughout the city not to be germane to parks.  She emphasized the desire of residents to have increased connectivity to a subdivision adjacent to an area needing that improved connectivity; and part of the transportation and recreation plans and needs.”


                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


b.         Approve City Council Minutes – May 22

McGehee moved, Etten seconded, approval of the May 22, 2017 City Council Meeting Minutes as amended.



§  Page 10, Lines 26 – 33 (Roe)

Using available information at City Hall, Mayor Roe asked that staff include the name of the speaker and his representative,


                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


9.            Approve Consent Agenda

At the request of Mayor Roe, City Manager Trudgeon briefly highlighted those items being considered under the Consent Agenda; and as detailed in specific Requests for Council Action (RCA) and related attachments dated June 5, 2017.


a.            Approve Payments

Etten moved, McGehee seconded, approval of the following claims and payments as presented and detailed.


ACH Payments


85615 – 85679





                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.



b.            Consider Approval/Denial of One Massage Therapist License

Etten moved, McGehee seconded, approval of a Massage Therapist License as detailed in the RCA of today’s date.


                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


c.            Approve General Purchases and Sale of Surplus Items in Excess of $5,000

Etten moved, McGehee seconded, approval of general purchases and contracts for services as noted in the RCA and Attachment A entitled, “2017 Summary of Scheduled CIP Items,” updated May 31, 2017.


                                                Roll Call

Ayes: Willmus, Laliberte, Etten, McGehee and Roe. 

Nays: None.


10.      Council & City Manager Communications, Reports, and Announcements


11.        Councilmember Initiated Future Agenda Items and Future Agenda Review

Councilmember Laliberte asked City Manager Trudgeon and City Attorney Gaughan to draft a specific resolution in support of state licensure of massage therapy establishments and therapists for potential discussion with legislators over the summer.


Mayor Roe noted that this issue more broadly was already requested for discussion at a future council meeting, and that such a resolution would be appropriate to take up then.


12.        Adjourn

Etten moved, Laliberte seconded, adjournment of the meeting at approximately 10:17 p.m.

                                    Roll Call

Ayes: Laliberte, Etten, McGehee and Roe

Nays: None.