View Other Items in this Archive | View All Archives | Printable Version

City Council

City Council Meeting Minutes

July 19, 2010


1.         Roll Call

Mayor Klausing called to order the Roseville City Council regular meeting at approximately 6:00 pm and welcomed everyone.  (Voting and Seating Order for July: Roe; Pust; Johnson; Ihlan; and Klausing).  City Attorney Charlie Bartholdi was also present.


Mayor Klausing noted that Councilmember Johnson had previously advised that he would not be available for tonight’s meeting; and that Councilmember Ihlan had advised staff earlier today that she would be arriving late to tonight’s meeting; and arrived at approximately 6:45 pm.


2.            Approve Agenda

City Manager Malinen noted staff’s removal of Business/Action Item 12.a entitled, “Consider City Abatement for Unresolved Violations of City Code at 1430 County Road C;” as the items had been resolved.


Mayor Klausing requested removal of Consent Agenda Item 7.f entitled, “Approve a Declaration of Intent to Reimburse City Purchases with Bonds;” for more explanation.


By consensus, the agenda was approved as amended.


3.         Public Comment

Mayor Klausing called for public comment by members of the audience on any non-agenda items.  No one spoke.


4.            Council Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA) Report

Councilmember Pust reminded voters that the Primary Election had been moved up to August 10, 2010 and encouraged all to vote; and advised that Absentee Ballots were available for voting in person at City Hall during normal office hours.


5.         Recognitions, Donations, Communications


a.         Proclaim September 24, 2010 Golden K Kiwanis Peanut Day

Members of the North Suburban Golden K Kiwanis were present to kick off their peanut drive. Four members: Peanut Day Chair Steve Forshay; Previous Chair Robert Allen; Ron Ness; John Sweeney; and Art Hedstrom were present to review their various fundraising efforts for children’s programs, and various events at which they volunteer their time and seek donations for area service programs, including their annual peanut sales.  Promotional materials were provided for Councilmembers and interested parties for their participation.

Mayor Klausing read the proclamation.


Klausing moved, Pust seconded, proclamation of September 24, 2010 as Roseville Golden K Kiwanis Peanut Day.


Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


6.         Approve Minutes


a.            Approve Minutes of July 12, 2010 Regular Meeting

Roe moved, Pust seconded, approval of the minutes of the July 12, 2010 Regular meeting as amended.


Corrections (Roe and Klausing):

·         Page 13, Line 7

Change “Manson” to “Mansion Hills”

·         Page 13, Lines 39 and 43

Change “Manson Hills” to “Mansion Hills”

·         Page 14, Line 32

Note that Councilmembers did not concur with the recommendation of the Planning Commission, but rather preferred to leave the designation as-is, taking no action to change the Comprehensive Plan designation of that property at this time.

·         Page 15, Line 3

Insert additional language after the comma: “including ‘non-anomaly’ properties like the ‘Executive Manor Parcel’ that the public brings to the attention of staff or Councilmembers.”

·         Page 17, Line 37

Change the first word, “levy” to “utility fee.”


Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


7.            Approve Consent Agenda

There were no additional changes to the Consent Agenda than those previously noted.  At the request of Mayor Klausing, City Manager Bill Malinen briefly reviewed those items being considered under the Consent Agenda.


a.            Approve Payments

Roe moved, Pust seconded, approval of the following claims and payments as presented.     

ACH Payments







Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


b.            Approve Business Licenses

          Roe moved, Pust seconded, approval of business license applications for the period of one year, for applicants as follows:


Business / Address

Type of License

Banfield, d/b/a The Pet Hospital #1971

2480 Fairview Avenue

Veterinarian Examination &

Inoculation Center

Now & Later/Clark; 28719 Lexington Avenue

Cigarette / Tobacco Products

Now & Later/Clark

Gasoline Station

American Academy of Acupuncture and Oriental Medicine; 1925 W County Road B-2

Massage Therapy Establishment

Optimal Wellness Services, d/b/a Mind, Body & Soul Wellness; 2201 Lexington Avenue N

Massage Therapy Establishment

Stephen’s Hair Salon; 1125 W County Road B

Massage Therapy Establishment

Bangwu Zhang @ American Academy of Acupuncture and Oriental Medicine; 1925 W County Road B-2

Massage Therapist


Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


c.            Approve St. Rose of Lima Catholic Church One-Day Gambling License

Roe moved, Pust seconded, approval of the request of St. Rose of Lima Church to conduct bingo, raffles, pull-tabs and tip boards on September 24 and 25, 2010 at St. Rose Catholic School, located at 2072 Hamline Avenue N.


Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


d.            Receive Second Quarter Financial Report

Roe moved, Pust seconded, received the Second Quarter Financial Report as detailed in the RCA dated July 19, 2010.


Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


e.            Accept Roseville Fire Relief Association’s Request to Defer any Increase

Mayor Klausing thanked the Fire Relief Association for their gesture.


Councilmember Roe noted that this action would defer any increases until the next two-year period.


Councilmember Pust also thanked and recognized the Association for this action; and asked that staff provide a written acknowledgement on behalf of the City Council.


Roe moved, Pust seconded, accepted the Roseville Fire Relief Association’s recommendation to defer an increase in benefits at this time due to current City budget challenges.


Roll Call

Ayes: Roe; Pust; and Klausing.

Nays: None.


  1. Consider Items Removed from Consent


a.            Approve a Declaration of Intent to Reimburse City Purchases with Bonds

Mayor Klausing asked staff to explain in more detail for the benefit of the public.


City Manager Malinen noted that with current levy limits, there were multiple constraints put upon the amount of the levy available for City Council approval, with several exceptions for indebtedness, one of which was issuance of equipment bonds without public referendum.  Mr. Malinen advised that, while the City Council had not yet determined that such an option would be utilized, due to timing requirements in underwriting and in the bond market, this requested action would preserve the flexibility to use this option if so determined by the City Council later during the budget process.


Discussion included the rationale for the City using cash set aside for the fire truck (approximately $500,000) for another use and to borrow funds for purchase of the fire truck, while requiring specific City Council action to do so.


Further discussion included the timing for this request prior to the City Council holding a policy discussion on such an option, due to a partial payment coming due within several weeks as the first installment for the fire truck, with any initial partial payments being eligible for this funding as well, with the ability preserved to replenish cash reserves for other capital needs.


Additional discussion included specific language of the motion and the resolution itself in identifying the intent of this action, as defined by statutory requirements.


Klausing moved, Roe seconded, adopted Resolution No. 10826 entitled, ‘Resolution Establishing Procedures Relating to Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code;” to fund replacement of a Fire Department Engine, as described in detail in the RCA dated July 19, 2010, at an estimated cost of $500,000, and in accordance with IRS Regulations. (Former Consent Item 7.f)


Councilmember Roe confirmed with City Attorney Bartholdi that this action only required a majority of councilmembers in attendance.


Councilmember Pust, for the record, advised that she would be abstaining from the vote, as she was uncomfortable declaring the intent without a policy discussion being held before this action.


Roll Call

Ayes: Roe and Klausing.

Nays: None.

Abstention:  Pust

Motion carried.


9.            General Ordinances for adoption


10.         Presentations


a.            Joint Meeting with the Human Rights Commission (HRC)

Mayor Klausing welcomed HRC Chair David Singleton, who in turn introduced and recognized Vice Chair Marie Oftelie; and Commissioners Gary Grefenberg; Barbara Yates; Liz Jaeger; Peg Kennedy; and Thelma McKenzie, all in attendance.


Chair Singleton reviewed the HRC 2009 Strategic Plan and Commission Initiatives as adopted August 11, 2009; the 2009-2010 Calendar of Actions; and Sub-Committees currently working under the HRC.


Commissioners Grefenberg and Oftelie addressed the City Council action in March of 2009 expanding their charge to the HRC to engage civic participation and foster community involvement as addressed in the Imagine Roseville 2025 visioning statement; and also adopted in the Comprehensive Plan; and later in the amended HRC Strategic Plan and Commission Initiatives.


Member Grefenberg provided a summary report entitled, “Roseville HRC, Program Planners Committee Report prepared for July 19, 2010 Joint Meeting with the City Council,” as prepared by HRC Committee members Grefenberg and Oftelie, summarizing how the City Council charge was added to the HRC Strategic Plan, and funded through a grant from the Bremer Foundation.


Member Oftelie provided another bench handout entitled “Proposed Civic Engagement Process…” for review by Commissioners and City Councilmembers in its first draft proposing a work plan for a civic engagement workshop.


Discussion among HRC Commissioners and City Councilmembers included ways to achieve initial participation from citizens not normally civically engaged; using the City website to better advantage in canvassing participants; use of effective outreach to ensure a clear understanding of the purpose of the workshop among residents; and listening to the most pressing needs and concerns of residents.


Further discussion included ways to solicit citizen input on specific interest areas; use of other subcommittee research as another source; and ultimate planning for HRC-sponsored events based on that information.


Additional discussion included target groups for involvement; experience of individual citizen participants on the HRC; and efforts of those individuals to get their involvement in developing a framework to recruit more volunteers.


Mayor Klausing expressed his support of this process; and suggested several areas that might hinder people from getting involved: their clear understanding of exactly what the volunteer activity involved, which could be addressed through education of the opportunities available; and through creating an environment in which people felt welcome from their individual perspectives.


Further discussion included how such educational opportunities for volunteerism were addressed at Roseville University; and having individuals provide their initial experiences that got them involved in the community, as part of Roseville University.


Councilmember Ihlan arrived at this time, approximately 6:45 p.m.


Member Grefenberg advised that a comprehensive look would be taken by their subcommittee, as well as how to make involvement more effective at the neighborhood level.


Councilmember Pust urged the HRC to look at how civic engagement was measured, specifically how individual neighborhoods defined themselves, with many integrated and cohesive, but not necessarily represented formally documented or publicly acknowledged.  Councilmember Pust asked that, as that neighborhood inventory was formulated, that the information be brought forward to the City Council for their awareness and to encourage those specific neighborhood organizations, and any that needed assistance in getting organized.


Chair Singleton noted one example could be assigning individual HRC members to each district to engage those groups and determine their interests and concerns, and then report to the full HRC.


Member Grefenberg referenced the definition of Civic Engagement from the Minnesota Department of Human Rights, used by the Roseville HRC in their grant application criteria to the Bremer Foundation; and was asked by Mayor Klausing to share that definition for the public:

“Civic engagement refers to individual and collective actions designed to identify and address issues of public concern.  Civic engagement can take many forms, from individual volunteerism to organizational involvement.  It can include efforts to directly address an issue, work with others in a community to solve a problem, or interact with the institutions of democracy.”


Mayor Klausing complimented the HRC and thanked them for their work on the annual community forums, which he found very informative and productive; their sponsorship of the Karen forum earlier this year, and the positive feedback he’d received on that event, as well as the annual Student Essay Contest.


Chair Singleton noted the HRC’s interest in developing community districts, as well as reinstating a Youth Commissioner to the HRC to provide their voice and perspective on Human Rights issues; as well as reviewing the HRC by-laws, last updated in the 1980’s, to ensure they reflect the work of the HRC today.


Member Kennedy extended credit to the City’s Police and Fire Departments and Ms. Sarah Mahmud for the success of the Karen forum, through their openness on some tough issues and cultural differences, and their willingness to be open to learning as well as teaching, allowing for very good dialogue.


Mayor Klausing concurred that the forums provided a great opportunity for an exchange of information, including expectations, laws, questions, discussion, and informative interaction, not just a presentation of lectures.


Member Kennedy opined that it may be interesting and enlightening to have such a discussion with the City’s Caucasian population as well.


Member McKenzie opined that planning was key to the success of that entire forum: by the church partners; School District personnel; and the City’s Fire and Police Departments; with the School District representatives encouraging all participants to learn the Karen greeting as a way to welcome their participation, which served to break the ice and lend a totally different flavor and relaxation of the Karen group.


Member Kennedy concurred, noting that a simple smile and greeting can bridge huge cultural divides.


Member McKenzie, from her personal observation, suggested that this forum was so vital, it would serve the community well to document it as a pilot project and review it 10 years from now as this group of Karen citizens become more literate and civically engaged.


While unable to attend, Councilmember Pust noted that she had heard only favorable comments, and that it would serve as a good framework for civic engagement; and that if people are welcome, good conversation and dialogue is sure to follow in the steps of that welcome. Councilmember Pust encouraged development of that framework to make all of Roseville more welcome to all members of its diverse community.


Member Grefenberg noted that, as addressed by Members McKenzie and Oftelie, “Creating a Welcoming Community” served as the theme in many of the HRC projects; and from his personal perspective as a gay father, noted the organization of the community’s first GLTB support group.  Member Grefenberg opined that the annual signature forum held each fall had become very productive, and the HRC hoped to realistically double this year’s attendance with help from the Bremer Foundation grant.


Member Yeager, as part of that openness, commended City staff on their willingness to have an open attitude and be willing to learn and go the extra mile.  Ms. Yeager, in her work at a non-profit in Little Canada, noted the attendance of City staff at a planning session and during their lunch break, including Ms. Carolyn Curti; Ms. Sarah Mahmud; and Police Chief Rick Mathwig.


Councilmember Roe observed, from his involvement in the annual fall forums, that a lot of solutions to issues involved being a good neighbor and things that are inherent in developing a neighborhood connection and sense of community in working on solutions for issues that the HRC sees often; and the original rationale in expanding the HRC’s mission and results now coming through.


Chair Singleton thanked Mayor Klausing and City Councilmembers for their unwavering support of the HRC, much appreciated and necessary; and expressed his interest in continuing that good relationship.


Mayor Klausing thanked HRC Commissioners for their work and tonight’s report.


11.         Public Hearings


12.         Business Items (Action Items)


a.            Consider City Abatement for Unresolved Violations of City Code at 1430 County Road C

Mayor Klausing noted that this item had been removed by staff as matters had been resolved.


b.            Consider City Abatement for Unresolved Violations of City Code at 2390 Cohansey Street

Permit Coordinator Munson reviewed the request for abatement as detailed in the RCA dated July 19, 2010; providing a visual update on the property as of today of this single-family, detached home currently owned and occupied by Ryan and Heidi Myrold.


Mr. Munson summarized the proposed abatement, consisting of a deteriorated fence around the swimming pool; and deteriorated soffits on the home estimating that a total abatement cost of approximately $5,000.00.  Mr. Munson advised that the complaint originated with the Neighborhood Enhancement Program (NEP) process; and that the owners had stated they would not be doing any repairs as the home is currently in foreclosure.


Staff recommended that the Community Development Department be authorized to abate the unresolved City Code violations at 2390 Cohansey Street.


Discussion included the process for recovery of abatement costs for properties in foreclosure, through work of staff  with various mortgage companies and homeowners or through assessment on property taxes as part of disclosures during closing for new owners; use of youth and volunteers through area agencies to assist homeowners; and how staff bids out projects depending on the extent and expertise of work to be completed, as well as timing constraints; and how interested contractors could get on the list of bidders by contacting City Hall.


Klausing moved, Roe seconded, directing staff to abate the above-referenced public nuisance violation at 2390 Cohansey Street by hiring general contractors to repair and repaint the fence around the swimming pool and soffits on the home as detailed in RCA dated July 19, 2010, at an estimated cost of approximately $5,000.00; and further directing that the property owner be billed for all actual and administrative costs; and if those charges remain unpaid, staff is to recover costs as specified in City Code, Section 407.07B; with costs to be reported to the City Council following the abatement.


Roll Call

Ayes: Roe; Pust; Ihlan; and Klausing.

Nays: None.


c.            Consider Reappointment of Susan Elkins to the Housing and Redevelopment Authority (HRA)

Mayor Klausing reviewed his evaluation of the reappointment of Ms. Elkin to the HRA, following confirmation of her desire for reappointment, her attendance record, with only one absence, and input from the HRA Chair Dean Maschka recommending her reappointment.


Councilmember Pust, in serving on the HRA with Ms. Elkin, noted her excellent value to the HRA with her background in the financial market, and the helpfulness of that expertise in HRA deliberations.


Roe moved, Klausing seconded, approving, Mayor Klausing’s recommendation to reappoint Susan Elkins to a five year term on the HRA beginning September 24, 2010 to September 23, 2015.


Roll Call

Ayes: Roe; Pust; Ihlan; and Klausing.

Nays: None



13.         Business Items – Presentations/Discussions


a.            Continue Discussion on 2011 Priority-based Budgeting

Finance Director Chris Miller summarized the expanded listing of tax-supported programs and sub-programs contained within the RCA dated July 19, 2010, to provide additional information for individual City Councilmembers as previously requested.  Mr. Miller noted that three of the five Councilmembers had provided their individual rankings to staff; and welcomed them to revisit their original rankings after receipt of this additional information, and encouraged submission of remaining rankings to staff as soon as possible to continue the 2011 budget process.


Councilmember Roe thanked Department Heads and staff for their efforts in providing the additional information, having found it very helpful as opposed to cryptic names on a list.


Councilmember Ihlan concurred; opining that it was helpful to have the information available to consult.


Mayor Klausing suggested that individual Councilmembers complete their ranking prior to next Monday’s regular business meeting; and asked that, once received, Mr. Miller provide those individual rankings to all Councilmembers for comparison purposes and to prompt potential discussion at the next meeting and for potential individual re-ranking upon further consideration.


City Manager Malinen encouraged City Councilmembers to complete their rankings as soon as possible to provide a composite look at priorities at next Monday’s meeting; with staff intending to use those composite priority rankings to make budget adjustments as indicated.


Mr. Miller noted his inclusion in last week’s packet of a spreadsheet, and hoped Councilmembers found it useful; and offered to include an updated version as a bench handout for next week’s meeting upon receipt of additional and/or revised rankings; providing he received those rankings by mid-afternoon on Monday, July 26.


Mayor Klausing advised that he may re-rank his original priorities following review of program and service descriptions.


Councilmember Roe encouraged Councilmembers to submit their rankings or re-rankings yet this week, to allow each Councilmember to review individual and composite rankings prior to Monday night’s meeting to allow for discussion, and so those rankings could be delivered in Council Agenda packets.


14.         City Manager Future Agenda Review

City Manager Malinen distributed upcoming agenda items.  City Manager Malinen noted that Councilmember Roe would be available for the July 26, 2010 meeting.


15.         Councilmember-Initiated Items for Future Meetings

Mayor Klausing sought clarification that staff was continuing to work on a sign ordinance addressing political signs, with City Manager Malinen responding affirmatively.


Councilmember Pust requested that this be addressed sooner rather than later, given the increased number of signs that would be installed between the Primary and General Elections.


16.         Adjourn

The meeting was adjourned at approximately 7:22 pm.