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City Council

City Council Meeting Minutes

October 18, 2010


1.         Roll Call

Acting Mayor Johnson called to order the Roseville City Council regular meeting at approximately 6:00 pm and welcomed everyone.  (Voting and Seating Order for October: Johnson; Roe; Ihlan; Pust; and Klausing).  Acting City Manager and Finance Director Chris Miller served in place of City Manager Bill Malinen who was out of town.  City Attorney Charles Bartholdi was also present.


Acting Mayor Johnson noted that Mayor Klausing was unavailable for tonight’s meeting due to a family emergency. 


2.            Approve Agenda

By consensus, at the suggestion of Acting Mayor Johnson, and following a brief discussion, due to a lack availability for a super-majority vote for those land use actions for Agenda Items 12.a, b and c, respectively entitled, “Consider a Resolution Amending the 2030 Comprehensive Land Use Plan Designations and Subsequent Rezoning of Approximately Sixteen (16) Anomaly Parcels;” “Consider Changing the 2030 Comprehensive Land Use Plan Designation and Subsequent Rezoning of the Unaddressed Parcel West of 556 County Road C from High Density Residential to Low Density Residential;” and “Consider Changing the 2030 Comprehensive Land Use Plan Designation and Subsequent Rezoning of 3253 and 3261 Old Highway 8 from High Density Residential to Low Density Residential;” action on these three items was deferred to the October 25, 2010 meeting.


Also, Acting Mayor Johnson advised that Mayor Klausing had indicated that he’d like to be present for Council discussion of Agenda Item 13.a entitled, “Asphalt Plant Discussion;” and suggested deferring that item, as well, with Council consensus; with this item deferred to the October 25, 2010 meeting.


By consensus, the agenda was approved as amended.


Councilmember Pust arrived at approximately 6:05 pm.


Upon her arrival, Acting Mayor Johnson noted the amendments to tonight’s agenda for the benefit of Councilmember Pust, with her concurrence to those amendments as well.


3.         Public Comment

Acting Mayor Johnson called for public comment by members of the audience on any non-agenda items. 


a.            Karen Stout, 2737 Mackubin, #3

Ms. Stout spoke to the proposed rezoning of the SE corner of Dale Street and County Road C, and referenced her written communication with City Planner Paschke related to this matter, but lack of staff response.  Ms. Stout noted that, in her review of those meeting minutes posted on the website, there was no observable action to-date.  Ms. Stout opined that it was difficult for citizens to stay abreast of developments on the City’s website, or through the City’s “feel good“ newsletter, and suggested for the benefit of those citizens less technologically savvy, another communication option be used to keep citizens better informed.  Ms. Stout asked that the City Council preserve the above-referenced area a natural habitat adjacent to Central Park and return its designation back to Park and Open Space rather than rezoning it High Density.  Ms. Stout further requested that the public notice area for any future action be expanded beyond the usual 500’ foot radius, as no one in her condominium association seemed to be aware of the proposed change in land use designation.


Councilmember Ihlan suggested that any members of the audience wishing to speak to those items deferred on tonight’s agenda be allowed to do so at this time.


Acting Mayor Johnson concurred that, while the City Council would not be acting on those items, it would be appropriate for those in attendance to provide their public input at this time if they so desired to do so.


John Runquist, 3253 Old Highway 8 Property Trustee

Mr. Runquist expressed confusion as to whether action would be taken on those items tonight, with Acting Mayor Johnson clarifying for Mr. Runquist that no action would be taken tonight.


Councilmember Ihlan questioned staff if there were any time constraints on those items.


Community Development Director Patrick Trudgeon advised that the City had initiated the process in all land use cases before the City Council tonight, without a private applicant, and all were well within the 60-day review timeline.


No one else appeared to speak at this time.


4.            Council Communications, Reports, Announcements and Housing and Redevelopment Authority (HRA) Report

Acting Mayor Johnson announced the upcoming annual Community Dialogue hosted by the City’s Human Rights Commission on Monday, October 25, 2010 from 5:30 – 9:00 pm. at the Roseville Skating Center.  Acting Mayor Johnson noted that the event was free, but pre-registration was required on the City website at or by calling City Hall before October 22, 2010.


5.         Recognitions, Donations, Communications


6.         Approve Minutes


a.            Approve Minutes of October 11, 2010 Regular Meeting

Councilmember Ihlan clarified that her written position statement currently attached to the draft meeting minutes related to the Asphalt Plant and Amendments to the Zoning Code, as referenced, would be attached and incorporated into the meeting minutes and the permanent record.


Acting City Manager Miller duly noted Councilmember Ihlan’s request.


Ihlan moved, Johnson seconded, approval of the minutes of the October 11, 2010 Regular meeting as amended.



Page 1, Lines 14-15 (Pust)

Grammatical correction


                 Roll Call

Ayes: Johnson; Roe and Ihlan.

Nays: None.

Abstentions: Pust.

Motion carried.


Councilmember Roe advised that, while he did not attend the meeting, he had reviewed the meeting electronically and concurred with the meeting minutes as amended.


7.            Approve Consent Agenda

There were no additional changes to the Consent Agenda than those previously noted.  At the request of Acting Mayor Johnson, Acting City Manager/Finance Director Chris Miller briefly reviewed those items being considered under the Consent Agenda.


a.            Approve Payments

Roe moved, Pust seconded, approval of the following claims and payments as presented.     

ACH Payments







Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


b.            Accept Third Quarter Financial Report

Roe moved, Pust seconded, receipt of staff’s presentation of the third quarter 2010 financial report.


Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


c.            Appoint a Youth Representative to the Human Rights Commission

Roe moved, Pust seconded, the appointment of Seth Josephson to serve as a youth representative on the City of Roseville’s Human Rights Commission until July 31, 2011.


Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


d.            Accept 2010 Roseville Police HEAT (Highway Enforcement of Aggressive Traffic) Grant

Roe moved, Pust seconded, approval of acceptance by the City of Roseville Police Department of grant funds to effectively participate in the 2010 HEAT program by allowing the Mayor’s signature to be affixed to three copies of the Agreement (Attachment A) as set forth by the State of Minnesota Department of Public Safety.

Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


e.            Approve Amended Agreement for Environmental Response Funds, increasing the Grant from $180,570 to $263,570

Roe moved, Pust seconded, approval of an amended and restated agreement for Environmental Response Funds (Attachment A), increasing the budget of this grant from $180,570 to $263,570.


Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


f.             Set a Public Hearing to Acknowledge the Expenditure of Tax-Exempt Funds by Presbyterian Homes

Roe moved, Pust seconded, adoption of Resolution No. 10851 entitled, “Resolution Calling for a Public Hearing Regarding an Issue of Revenue Bonds to be Issued by the City of Bloomington on Behalf of Presbyterian Homes;” scheduled the Public Hearing for Monday, November 15, 2010 at 6:00 pm.


Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


8.         Consider Items Removed from Consent


9.            General Ordinances for adoption


a.            Consider an Ordinance Amending Roseville City Code, Section 302.12 relating to Alcohol Service in Specific Areas at the Skating Center

Parks and Recreation Director Lonnie Brokke briefly reviewed the request for the sale of intoxicating liquor outside of the community rooms but within areas of controlled access at the Guidant John Rose Minnesota OVAL as detailed in the Request for Council Approval (RCA) dated October 18, 2010.


Councilmember Ihlan noted that language addressed in line 5 of the staff memo, was not included in the language of the proposed ordinance about controlled access.


City Attorney Bartholdi advised that such language could be added to line 14 of the draft ordinance.


Councilmember Ihlan spoke in support of such amended language.


Councilmember Pust noted that line 19 of the red-lined proposed ordinance (Attachment A) indicated that a liquor license could be issued by the City or by an adjacent municipality; and questioned how the license could be controlled by a different municipality who may not have the same liquor control standards in place.


City Attorney Bartholdi noted that the language was parallel to MN State Statute, with the City or adjacent cities able to license the holder.


Discussion included this provision to allow for caterers to be licensed by adjacent municipalities while serving alcohol in Roseville; and examples of other caterers operating in Roseville, but not licensed for alcohol sales by the City.


Councilmember Pust suggested, and Councilmembers concurred, that when the overall liquor ordinance comes up for review, this provision needed to be reviewed to ensure adjacent communities have similar standards to which their licensees are held; and noted that when City personnel are patrolling a large event, the only revenue source available for those services was paid through license fees.


Councilmember Roe further suggested, during overall review of the ordinance, in addition to establishing rules for service of alcohol in the facility, it may be more appropriate to require a one-day license to serve at the OVAL and Skating Center, and if so, follow the same approach as other one-day licenses.


Johnson moved, Pust seconded, enactment of Ordinance No. 1398 (Attachment B) entitled, “An Ordinance Amending Roseville City Code, Title 3, Section 302.02M to Modify the Areas at the Roseville Skating Center where Intoxicating Liquors May be Sold and the Requirement Pertaining to Such Liquor Sales;” as amended:

·         Section 1: M. Intoxicating Liquors at the Roseville Skating Center:

“Intoxicating liquor may be sold [within controlled areas] at the Roseville Skating Center only under the following conditions:…”


Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


10.         Presentations


11.         Public Hearings


12.         Business Items (Action Items)


a.            Consider a Resolution Amending the 2030 Comprehensive Land Use Plan Designations and Subsequent Rezoning of Approximately Sixteen (16) Anomaly Parcels

By consensus, this item was deferred to the October 25, 2010 meeting.


b.            Consider Changing the 2030 Comprehensive Land Use Plan Designation and Subsequent Rezoning of the Unaddressed Parcel West of 556 County Road C from High Density Residential to Low Density Residential

By consensus, this item was deferred to the October 25, 2010 meeting.


c.            Consider Changing the 2030 Comprehensive Land Use Plan Designation and Subsequent Rezoning of 3253 and 3261 Old Highway 8 from High Density Residential to Low Density Residential

By consensus, this item was deferred to the October 25, 2010 meeting.


Public Comment

Rita Mix, 3207 Old Highway 8 and President of the Woods Edge Homeowners Association

Ms. Mix noted that her written comments had been provided to the City Council and sought reassurance that they would be included for the record.  Those written comments were dated September 22, and October 18, 2010, was provided as a bench handout, with Acting Mayor Johnson inviting Ms. Mix to read her comments into the meeting minutes, attached hereto and made a part thereof.


Ms. Mix expounded on her written comments, and opined that the location of the property had been incorrectly stated in the file as being “off Long Lake Road,” when it was actually south of County Road C-2 and east of Old Highway 8.  Ms. Mix further opined that she and area residents were unaware of the Comprehensive Plan guidance for this property as High Density development, and had been under the impression that it was zoned for Single-Family Residential.


Karen Hagen, 2485 County Road C-2 West

Ms. Hagen reviewed the history of her ownership of her home and current zoning structure; and asked that before the City Council determined whether it should be zoned High Density as proposed, they seriously review traffic in that area, not only specific to Roseville, but other communities feeding into that area.  Ms. Hagen advised that her son had been hit by a vehicle, and reviewed the schools in that area and other schools feeding bus routes through that area; and suggested that many of the traffic issues in the area could be alleviated with additional traffic control measures in place.  Ms. Hagen opined that if the City Council supported this as High Density that they perform a traffic study for safety purposes first, and at the best, only support Medium Density.


d.            Consider Request to Conduct a Resident Survey

Councilmember Pust asked that staff confine their presentation to the new information requested at previous meetings unless their presentation had significantly changed from that previously presented to the City Council.


Communication Specialist Tim Pratt advised that City Council action had been deferred pending staff response to Councilmember Ihlan’s request for additional information.  Mr. Pratt briefly provided additional information as detailed in the RCA dated October 18, 2010; as well as a diagram showing the continuum of reliable public sentiment and reliance of municipalities on citizen surveys, as referenced by the International City Manager Association (ICMA).


Mr. Pratt advised that, in response to Councilmember Ihlan’s request to combine the City’s survey as a benchmarking tool to measure budget performance with citizen satisfaction and importance, with the proposed survey following the Parks and Recreation Master Plan process for implementation and mechanisms for implementation its need to generate data, staff did not feel that justice could be done to either survey by combining them.  Mr. Pratt further noted that funding for the City survey would come from the Communication Fund and should be done separately from the Parks and Recreation Master Plan survey.


Councilmember Ihlan suggested that, if not possible to combine surveys into one to save money and reduce the number of people to be surveyed, her follow-up question would be whether the same company could do both surveys and thus save money.  While not in favor of two separate and equally expensive surveys, Councilmember Ihlan opined that she would be willing to consider packaging them, observing that the proposed company appeared to allow for significant flexibility.


Councilmember Pust observed that it was her recollection that the City Manager had been asked to review the process in this proposed survey continuing in the 2010 budget, when she thought it had been discussed and voted down during budget discussions, whether funded through tax-supported funds or not.


Pust moved, Johnson seconded, to table this item until the October 25, 2010 meeting until the additional information was provided as previously requested.


Roll Call

Ayes: Pust; Roe; Ihlan; and Johnson

Nays: None.


13.         Business Items – Presentations/Discussions


a.            Asphalt Plant Discussion

By consensus, this item was deferred to the October 25, 2010 meeting.


14.         City Manager Future Agenda Review

Acting City Manager Chris Miller distributed upcoming draft agenda items and briefly reviewed those items.


Councilmember Ihlan asked that staff make sure those items provided as bench handouts tonight and related to those items deferred to a future meeting be included in that agenda packet; as well as meeting minutes of the Planning Commission an any other pertinent comments.  Councilmember Ihlan further requested that, given the comment heard related to public notice, that staff use all available means to alert the public that those items are on the future agenda, other than via the City’s website if possible.


15.         Councilmember-Initiated Items for Future Meetings

Councilmember Roe noted discussion at the previous Council meeting of the possible canceling of the December 20, 2010 meeting and the budget process in accordance with State Statute.


Mr. Miller clarified recent changes to State Statute, specific to the Truth in Taxation hearing requirements and adoption of final municipal budgets and tax levies; and proposed meeting schedules and action, in addition to holiday schedules, for the remainder of 2010.

Before year-end, Councilmember Roe requested an agenda item allowing for City Council discussion on the disposition and reallocation of revenues from the Center Pointe Tax Increment Financing District following its closure.


Councilmember Roe further requested City Council discussion at a future meeting of the “Green Step Cities Program” offered through the Minnesota Pollution Control Agency (MPCA) for challenging, assisting and recognizing best practices as outlined on their website in addition to possible City resolution for consideration; and asked that staff provide their input as well.


16.         Adjourn

The meeting was adjourned at approximately 6:55 pm.