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City Council |
City Council Meeting Minutes
August 12, 2013
1. Roll Call
Mayor Roe called to order the Roseville City Council regular meeting at approximately 6:00 pm, and welcomed everyone. Voting and Seating Order: Willmus; Laliberte; Etten; McGehee; and Roe. City Attorney Mark Gaughan was also present. Finance Director Chris Miller served as Acting City Manager for tonight’s meeting, with Interim City Manager Patrick Trudgeon on vacation.
2. Approve Agenda
Acting City Manager Miller requested removal of Consent Item 7.m entitled, “Set Public Hearing to Consider Approving an On-Sale Intoxicating Liquor License for Fantasy Flight Game Center at 1975 West County Road B-2, Suite 1;” for further staff due diligence and potential action at an upcoming meeting.
Councilmember Willmus requested removal of Consent Item 7.i, later correcting his request for removal of Consent Item 7.l entitled, “Consider approving Joint Powers Agreements with the City of Birchwood Village;” for discussion purposes.
Etten moved, McGehee seconded, approval of the agenda as amended.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
3. Public Comment
Mayor Roe called for public comment by members of the audience on any non-agenda items. No one appeared to speak at this time.
4. Council Communications, Reports and Announcements
Councilmember Etten thanked the City Police and Fire Departments for their participation in this year’s family Night Out events throughout the community; with concurrence by Mayor Roe.
5. Recognitions, Donations, Communications
a. Proclaim September 27, 2013 as Golden K Kiwanis Peanut Day
Mayor Roe invited representatives of the North Suburban Golden K Kiwanis Club, headquartered in Roseville, to share about their organization in general and this specific fundraiser. Kiwanis Club President Bill Flynn introduced members present, including Vice President and in Charge of Publicity Steve Forshay, and Vern Eidman, Head of the Peanut Committee. President Flynn spoke of the organization’s ongoing support and involvement with the Roseville Parks & Recreation youth programs, as well as in the communities of Shoreview, New Brighton and Arden Hills. Mr. Flynn noted that the organization also assists in volunteer reading mentoring for area first and second graders, solicited donations for defibrillators for the Roseville Police department; and other youth leadership programs with the Parks & Recreation Department. President Flynn noted that the Club had been instrumental in initiating the area food shelf fifteen years ago, and continued to provide funding and volunteer assistance for the Keystone group who took over that program.
Mayor Roe read the Proclamation for Golden K Kiwanis Peanut Day on September 27, 2013 in Roseville.
Etten moved, McGehee seconded, proclaiming September 27, 2013 as Roseville Golden K Kiwanis Peanut Day as a day set aside in Roseville for distribution of peanuts as a fundraising effort to support the many and varied community youth programs of the Golden K Kiwanis Club.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
Mayor Roe and Councilmembers thanked for their work in community
6. Approve Minutes
Comments and corrections to draft minutes had been submitted by the City Council prior to tonight’s meeting and those revisions were incorporated into the draft presented in the Council packet.
a. Approve Minutes of July 18, 2013 Special Meeting
Laliberte moved, Etten seconded, approval of the July 18, 2013 Special Meeting Minutes, as amended.
Corrections:
· Mayor Roe noted several instances from his previous submittal where bench handouts should be made part of the official packet of record but not attached to the minutes; and asked that staff apply that policy accordingly with the final meeting materials. (e.g., page 1, lines 37/38; page 5, line 30; page 9, lines 38/39, page 13, line 27, page 17, line 15; page 17, lines 36/37; and page 19, line 35).
· Councilmember Etten noted the need to correct the day from “Monday” to Thursday” on the header on each page following the cover sheet of the meeting minutes.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
b. Approve Minutes of July 22, 2013 Regular Meeting
Etten moved, McGehee seconded, approval of the July 22, 2013 Regular Meeting Minutes as amended.
Corrections:
· Page 23, lines 33-35 (Etten)
At line 33, correct to read: “…
Etten questioned [noted] fixed costs for 2014, not
including general inflation noting that changes to administration
reorganization, additional staff positions requested, and fixed contractual
costs were already at $245,000.”
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
7. Approve Consent Agenda
There were no additional changes to the Consent Agenda than those previously noted. At the request of Mayor Roe, Acting City Manager Chris Miller briefly reviewed those items being considered under the Consent Agenda.
Regarding the number of agreements being approved on the Consent Agenda tonight, Councilmember Laliberte asked if City Attorney Gaughan had reviewed and approved those documents; with Mr. Gaughan confirming that he had done so.
a. Approve Payments
Willmus moved, McGehee seconded, approval of the following claims and payments as presented.
|
Check Series # |
Amount |
|
ACH Payments |
$755,986.01 |
|
70747-70997 |
1,565,290.33 |
|
Total |
$2,320,276.34 |
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
b. Approve Business & Other Licenses & Permits
Willmus moved, McGehee seconded, approval of business license applications for the period of one (1) year, for the following applicants:
|
Applicant/Location |
Type of License |
|
Lucia Beracay; Colleen and Company 3092 Lexington Avenue N |
Massage Therapist |
|
The ECig Palace, LLC; 1235 Larpenteur Avenue *(New Application) |
*Cigarette/Tobacco Products |
|
|
|
|
Hand-in-Hand Christian Montessori; 2129 Fairview Avenue (for a raffle to be drawn on October 5, 2013 at the school) |
One-Time Gambling Exempt Permit |
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
c. Approve General Purchases and Sale of Surplus Items In Excess of $5,000
Willmus moved, McGehee seconded, approval of the submitted list of general purchases and contracts for services presented as follows:
|
Department |
Vendor |
Description |
Amount |
Budget / CIP |
|
IT |
Aercor Wireless, Inc. |
2-Factor authentication licenses (Police Department access to FBI info systems as required by the FBI) |
$12,216.84 |
Budget |
|
Utilities |
Ferguson Waterworks |
Water meter radio devices |
39,494.97 |
CIP |
|
Utilities |
Ferguson Waterworks |
Water meters |
12,598.88 |
CIP |
|
Building Maintenance |
Yale Mechanical |
HVAC Maintenance (City Hall/Public Works Buildings) |
9,789.00 |
Budget |
|
IT |
Datalink |
Internet redundancy design services (internet connectivity design & implementation) |
8,960.00 |
Budget |
|
Park Maintenance |
Rainbow Tree Care Service |
Insecticide Treatment of Ash Trees (part of EAB program) |
10,000.00 |
Budget |
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
d. Consider Certifying Delinquent Utility and Other Charges for Collection on 2014 Property Taxes
Willmus moved, McGehee seconded, adoption of Resolution No. 11083 entitled, “Resolution Directing the County Auditor to Levy Unpaid Water, Sewer and Other City Charges for Payable 2014 or Beyond;” as detailed in Attachment B.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
e. Approve Maintenance Agreement for Stormwater Management Facilities between Rice Creek Watershed District and the City of Roseville for the Twin Lakes Infrastructure Improvements
Willmus moved, McGehee seconded, approval of a Stormwater Management Facilities Maintenance Agreement between the City of Roseville and the Rice Creek Watershed District for the Twin Lakes Area Street Improvements Project (M-12-13).
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
f. Approve Maintenance Agreement for Stormwater Management Facilities between Rice Creek Watershed District and the City of Roseville for M-13-02 County Road D Reconstruction
Willmus moved, McGehee seconded, approval of a Stormwater Management Facilities Maintenance Agreement between the City of Roseville and the Rice Creek Watershed District for the County Road D Reconstruction Project (M-13-02).
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
g. Adopt a Resolution to Accept the Work Completed, Authorize Final Payment and Commence the One Year Warranty Period on 2013 Sealcoat Project
Willmus moved, McGehee seconded, adoption of Resolution No. 11084 entitled, “Final Contract Acceptance – 2013 Sealcoat Project;” commencing the one-year warranty period; and authorizing final payment in an amount not to exceed $188,832.50.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
h. Adopt a Resolution to Accept the Work Completed, Authorize Final Payment and Commence the One Year Warranty Period on Pikovsky Demolition Project
Willmus moved, McGehee seconded, adoption of Resolution No. 11085 entitled, “Final Contract Acceptance – PIK Terminal Demolition Project;” commencing the one-year warranty period; and authorizing final payment in an amount not to exceed $1,978.55.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
i. Approve Contract for Sanitary Sewer Televising
Willmus moved, McGehee seconded, approval of a contract with Pipe Services Corporation for 2013 Sanitary Sewer Televising in an amount not to exceed $25,531.50.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
j. Approve Josephine Heights Public Improvement Easement and Maintenance Agreement
Willmus moved, McGehee seconded, approval of the Josephine Heights Public Improvement Easement and Maintenance Agreement.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
Willmus moved, McGehee seconded, approval of a Stormwater Management Facilities Maintenance Agreement between the City of Roseville and the Rice Creek Watershed District for the Josephine Heights Project (Permit 13-024M-13-02).
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
k. Request by Robert and Dorothy McCarthy for Approval of a Recombination Minor Subdivision at 2168 Saint Croix Street and 2169 Saint Stephen Street
Willmus moved, McGehee seconded, approval of the proposed RECOMBINATION MINOR SUBDIVISION at 2168 Saint Croix Street and 2169 Saint Stephen Street; based on the comments and findings of Sections 4-5, and the recommendation and conditions of Section 6 of the Request for Council Action (RCA) dated August 12, 2013.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
m. Set Public Hearing to Consider Approving an On-Sale Intoxicating Liquor License for Fantasy Flight Game Center at 1975 West County Road B-2, Suite 1
As previously noted, staff requested removal of this item for consideration at a future meeting.
8. Consider Items Removed from Consent
l. Consider Approving Joint Powers Agreements with the City of Birchwood Village
At the request of Mayor Roe, Acting City Manager Miller briefly reviewed this request as detailed in the RCA dated August 12, 2013.
Based on his previous discussions held earlier today with Finance Director Miller regarding whether or not the City of Roseville was breaking even with these agreements, Councilmember Willmus suggested a City Council policy discussion in the future to consider application of a multiplier for such contracts and Joint Powers Agreements. Councilmember Willmus expressed his concern over the timing of this agreement prior to holding those policy discussions to change the structure of such agreements; noting that if action is taken tonight, the City would be unable to revise contract terms for this agreement until August of 2014.
Mr. Miller, speaking in general for all current agreements, advised that the staff of each respective city in the coalition met periodically to discuss administrative issues and cost allocations for the upcoming year. Mr. Miller advised that those discussions were currently being held at this time as each city was preparing their 2014 budgets, incorporating those cost allocation formulas accordingly. Mr. Miller advised that those discussions were well along for 2014; not to say that a cost-share model more beneficial to the City of Roseville couldn’t yet be enacted if the City Council chose to do so; however, he suggested that the City retain this timeframe; and if future discussion warranted a revision, it be enacted in future years, allowing those cities to adjust their budgets at that time.
At the request of Councilmember Willmus, Mr. Miller advised that there was only one other small agreement currently under discussion, similar in size to these agreements; but noted that he didn’t anticipate action yet this year, since discussions had been going on for over a year with no commitment at this time.
Councilmember Willmus stated that he felt strongly that a multiplier should be put in place to ensure that the City of Roseville’s expenses are covered.
Councilmember McGehee concurred with Councilmember Willmus; while recognizing that it was late in the year to change contracts at this time; and also noting that this particular agreement before the City Council tonight was quite small. Councilmember McGehee supported a policy discussion, while balancing that with the need for the City to remain competitive in seeking additional revenue and staff resources for the City. Therefore, Councilmember McGehee stated that she did not feel the urgency to have the policy discussion prior to this requested action; opining that additional consideration of the marketplace needed to be incorporated into a discussion prior to considering raising fees, and negating the effectiveness of these agreements and sharing for all cities.
Councilmember Laliberte asked Mr. Miller on what a more desirable timeframe would be for that policy discussion on the JPA’s, if it would be appropriate to hold it before next April.
Mr. Miller opined that any time later this year or early next year would be feasible; noting the number of policy implications in doing this and recognizing that any City Council changes will impact twenty-nine (29) other cities. Mr. Miller asked that the City Council body proceed cautiously and not make any policy decision lightly without reflecting on how and why the business model works for Roseville and other cities; and has been successful for the last fifteen (15) years.
Mayor Roe suggested policy discussions be held later this year and early next year; with information provided by staff as part of that discussion on price points, comparables in the marketplace, and other items of interest for that discussion.
Councilmember Etten stated that he was agreeable to looking at the broader market to see where the City of Roseville’s business model fit in providing these Information Technology (IT) services to other communities and agencies. However, he noted that his concern in reviewing the business model was that requirements being made of the City of Roseville’s IT staff was no longer sustainable long-term; and at some point the model needed revised. Councilmember Etten supported a policy discussion over the next six (6) months, allowing time to get back to other cities as they reviewed their budgets. Councilmember Etten suggested that the purpose of the discussion should be to look at the long-term framework to continue providing the high level of services to other communities and Roseville by quality staff, without straining that staff resource.
Mayor Roe opined that this was Councilmember Willmus’ intent as well; that funding be sustainable and competitive with the marketplace; and how both of those pieces balance each other and support the business model.
Councilmember Willmus asked Mr. Miller if, the City Council supported action tonight for these agreements with the City of Birchwood Village, would the City Council as a body support holding off entering into any other JPA’s until after the policy discussion was held.
Mr. Miller responded that he didn’t think this would negatively impact anything, as there was only one other entity currently in discussion at this time, as he had previously noted. At the request of Mayor Roe, Mr. Miller clarified that tonight’s requested action would continue to be serviced within the current staffing plan and not require additional staff. However, Mr. Miller did note that one (1) additional position had been authorized by the consortium of all cities but had yet to come before the City Council for approval until Roseville staff worked out additional operational logistics and further due diligence had been considered.
Councilmember McGehee expressed her preference to authorize staff to proceed with this request, and possibly the additional one mentioned by Mr. Miller of similar size; but no more until after the policy discussion had taken place.
Mayor Roe concurred with Councilmember McGehee, suggesting that the City pause before any additional considerations.
Mr. Miller advised that staff would relay that information to the IT Department, and look at September or October of 2013 to initiate those policy discussions.
Willmus moved, McGehee seconded, approval of a Joint Powers Agreement (Attachment A) between the City of Roseville and the City of Birchwood Village for the purpose of providing IP Telephony Services; and a Joint Powers Agreement providing for an extension of management information services and support (Attachment B).
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
9. General Ordinances for Adoption
a. Adopt an Ordinance Amending Section 1102.01, Procedure of the Subdivisions Chapter of Roseville City Code to Create an Open House Requirement for Land Divisions of four (4) of more Lots of Parcels
City Planner Thomas Paschke briefly summarized the Request for Text Amendments to require open houses for land divisions of four or more lots or parcels, as detailed in the RCA dated August 12, 2013.
On page 1 of the draft ordinance (Attachment B), line 39, Councilmember McGehee questioned the rationale for using “volunteer” in identifying the list of attendees that the developer would keep and submit with their open house summary. Councilmember McGehee suggested that if the list is not required, the word “volunteer” should be struck; or if kept in, changed to “voluntary.”
Councilmember Etten and Mayor Roe suggested the term “voluntary” versus “volunteer” list; with Mayor Roe noting that this would seem to be consistent with discussion from the Planning Commission meeting related to “encouraging” those attending to provide their names and addresses for the record.
Councilmembers Willmus and Laliberte opined that the language suggested by Councilmember McGehee provided better clarity.
Councilmember McGehee further stated that she preferred that the open house requirement apply to any subdivision over three (3); with Mayor Roe clarifying that the Council majority had agreed for application of four (4) or more lots.
Noting that this was parallel language to that currently used in the Zoning Code, Mayor Roe asked Mr. Paschke if these recommendations were basically a result of recent discussions.
Mr. Paschke concurred, noting that the Zoning Code did not require a list of names or addresses; or allow for citizens to provide their own reflections of open house discussions; both different in this version than that used in current open house processes and requirements.
At the request of Mayor Roe, Mr. Paschke confirmed that the Zoning Code would be updated in the near future to add language to the summary section to be consistent with this language as well.
Mayor Roe also noted that the timing requirement for holding the open house and submission of materials to the City also needed amendment for consistency; with Mr. Paschke concurring that staff would review language for consistency across the board as applicable.
Councilmember Willmus thanked staff for moving this recommendation and creating the draft language in such a timely manner. Councilmember Willmus also thanked the Planning Commission for their expedient action in addressing this issue as recently brought forward by neighbors of the Josephine Heights subdivision.
Willmus moved, Etten seconded, enactment of Ordinance No. ___1449 (Attachment B) entitled, “An Ordinance Amending Selected Text of Title 11, Subdivision Ordinance of Roseville City Code;” amending Sections 11102.01 (Procedures) to create a requirement for a developer open house process for divisions of land of four (4) lots or parcels or more; as amended to strike the word “volunteer” on line 39 of the draft Ordinance.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
Mayor Roe also thanked staff for their expediency; and also thanked the Planning Commission for the good discussion held at the Commission meeting related to this issue.
Etten moved, McGehee seconded, enactment of Ordinance Summary No. ___ (Attachment C) entitled, “An Ordinance Amending Section 1102.01 (Procedure) of Title 11, Subdivision Ordinance of Roseville City Code.”
Roll Call (Super Majority)
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
b. Approve Zoning Text Changes to Section 1004.02 (Residential Accessory Buildings) regarding Design Requirements and Performance Standards
City Planner Thomas Paschke briefly summarized the Request for Text Amendments regarding design requirements and performance standards specific, as detailed in the RCA dated August 12, 2013.
At the request of Mayor Roe regarding any predated height restrictions that could be impacted with this revised language, Mr. Paschke confirmed that any applications since the mid-1990’s when this issue came to the attention of the City Council and revisions were made, would continue as legal, non-conforming uses; with no other proposals requiring special attention.
Laliberte moved, Etten seconded, enactment of Ordinance No. _1450__ (Attachment B) entitled, “An Ordinance Amending Selected Text of Title 10 “Zoning Ordinance” of Roseville City Code;” for a Text Change to Table 1004-1.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
c. Approve Zoning Text Changes to Multiple Sections of City Code to Revise how Outdoor Storage is Defined and Regulated, and where Outdoor Storage is Allowed
City Planner Thomas Paschke briefly summarized the Request for Text Amendments related to outdoor storage definitions and regulations when allowed, as detailed in the RCA dated August 12, 2013.
Mr. Paschke reviewed additional revisions made by staff following initial presentation
to the City Council on July 8, 2013; with the City Council’s suggested modifications
and clarifications made. Those specific revisions included deleting “permanent
storage, now worded simply as “storage;” allowance for exemption of snow
removal equipment during winter months without violation of outdoor storage
requirements; and saleable good references to include lumber stored outside.
Mr. Paschke clarified that these revisions were intended for Industrial and
Office Park Zoning District application.
Councilmember McGehee noted a spelling error on page 1, line 14. In her review of the sample pictures provided by staff of types or screening related to opacity, Councilmember McGehee also questioned how and where the 95% opacity was defined; seeking additional explanation. Councilmember McGehee further questioned why outdoor storage of loose materials was not permitted other than as a Conditional Use in Office or Business Park Districts. On page 4, line 87, Councilmember McGehee questioned if striking areas of outdoor “storage,” services or manufacturing was in error.
Related to opacity, Mr. Paschke advised that, while the existing ordinance may refer to opacity at 85%, the 95% was an attempt to get closer to 100% opacity, but still allowing for other types of screening materials than wood that may be more practical or cost effective in industrial areas versus building wooden fences. Mr. Paschke advised that this could allow for other types of netting and provided greater flexibility for staff to work with individuals on the best screening material for their particular situation. As an example, Mr. Paschke used the AirGas site off Walnut Road adjacent to Meritex; with their screening application providing almost 100% opacity, but still able to be seen through, but appropriate in an industrial situation. Mr. Paschke cautioned that such a material may not be so appropriate in other situations.
From his perspective, Mayor Roe opined that from an enforcement point of view, 95% opacity did not mean 95 out of 100 feet screened completely and 5 feet completely unscreened; the 95% opacity requirement had to be achieved over any portion of the fencing. As an example, Mayor Roe used several photos included in packet materials (pages 4 and 5).
Related to Councilmember McGehee’s question about outside storage of loose materials in an Office/Business Park, Mr. Paschke noted that the rationale for that language was to recognize that an Office/Business Park use is not traditionally industrial in nature. Mr. Paschke opined that those areas would not typically see loose materials (e.g. aggregate or shingles) stored outside; but if a situation arose and additional screening was indicated to screen those materials adjacent to another office building, approval could be granted and/or denied based on a Conditional Use application.
Councilmember McGehee proposed not permitting outdoor storage of loose materials in a zoning district designated Office/Business Park; opining that those materials were not reasonable in such an area, but rather in an industrial area.
Mr. Paschke responded by noting that there were already pre-existing uses that became legal, non-conforming when the Zoning Ordinance was changed in 2010 creating the Regional Business District.
Councilmember McGehee asserted that just because something was an existing use in the Business Park did not create the need to change code to propagate or extend that existing use versus letting those grandfathered uses expire or change to eliminate that particular type of storage in a Business Park if guided toward a different future use.
In reference to Councilmember McGehee’s earlier question Mayor Roe questioned staff’s rationale for striking the word “storage” from Section F.c (page 4, line 87 of Attachment B).
Councilmember Etten noted, with concurrence by Mayor Roe and Mr. Paschke after further discussion that “storage” was struck from the entire section, as it was covered by new provisions.
Councilmember Etten questioned the time allocation and allowances for vehicles under repair (page 2, Table 1005-1 of Attachment B) and whether this would negatively impact service stations in Neighborhood Business Districts if a vehicle was on site waiting for parts and subsequent repair.
While Mr. Paschke noted that it could potentially impact those types of uses, he advised that vehicles at service stations would be considered “under repair” versus “inoperable.” Mr. Paschke advised that staff had been forced to enforce issues at some service stations, and continued to periodically monitor those uses; compliance was determined by whether or not a vehicle was kept on site for storage versus repair, usually an obvious distinction.
Councilmember Etten opined that his intent was to ensure that this language didn’t create issues for the normal operations at service stations; but was confident of staff’s interpretation of “temporary” versus “permanent” through application of the seventy-two (72) hour statement.
At the request of Councilmember Laliberte regarding page 3, line __ under Section 1009.02 Conditional Uses, new item 32 (Attachment B) specific to Pawn Shops, Mayor Roe clarified that they were called out as a separate item from other retail operations due to the additional standards that applied to them as Conditional Uses in certain zoning districts; further noting that the City currently had a limit of one (1) allowed in Roseville.
Mr. Paschke concurred with Mayor Roe’s explanation, noting that specific standards applied as a Conditional Use in other portions of City Code.
Mayor Roe asked for Council consensus on the issue of loose materials as outdoor storage in Office/Business Park Districts as suggested by Councilmember McGehee.
Councilmember Willmus stated that he saw the value of a Conditional Use providing some flexibility; however, he was torn by which direction to go. Councilmember Willmus advised that he didn’t see the need to specifically call out loose materials and say they were not permitted, as sometimes during the winter, a business in the Office/Business Park may have stockpiles of sand or ice control materials for their parking lot. Councilmember Willmus questioned if by not allowing the language, it was limiting the ability for property owners to store such materials.
At the request of Councilmember Etten, Mr. Paschke provided examples of typical situations that may occur. Mr. Paschke noted that when an area transitioned from Industrial use to Office/Business Park through the rezoning process, a multi-tenant building could become nonconforming, with a number of scenarios that could create concerns with pre-existing nonconforming uses.
At the request of Mayor Roe, Mr. Paschke reviewed the triggering mechanisms impacting those legal, nonconforming uses if a building is vacant for 365 days or more requiring them to conform to new regulations. Mr. Paschke advised that the issue was in interpreting uses in a multi-tenant building and similarities of pre-existing uses with new tenants and how and when that trigger was met. By going through this process and leaving the language intact, Mr. Paschke opined that it remained consistent with nonconformity rules of State Statutes, but allowed application of new regulations related to screening that the City could enforce.
Councilmember McGehee stated that her problem was in the preference for rezoning and area as Office/Business Park from its current Industrial designation to transition as buildings became empty or changed function; but if allowing something as a Conditional Use with someone new coming in with a similar use to an existing use, on what basis could the City deny that similar use even though that is not the direction the City was choosing to go in the future.
Mayor Roe noted that the City may not be able to deny that use, but it could apply conditions for approval under a Conditional Use process.
City Attorney Mark Gaughan concurred with Mayor Roe’s statement.
Mr. Paschke noted that the City did not have the ability to prevent a new owner to take over a pre-existing use no different than taking over an operating business, advising that the use would continue.
While understanding that process, Councilmember McGehee opined that by making this conditional, if there were already three existing businesses in the Office/Business Park area storing loose materials outside, with a third entity desiring to locate there as an Office use, it seemed counterintuitive to not seek standards that would lean toward the Office/Business Park uses versus Light Industrial Park uses; not allowing the City to move in the preferred direction as envisioned. When allowing such great flexibility, Councilmember McGehee opined that it seemed to create a negative impact on that vision.
McGehee moved, Willmus seconded, amending the draft ordinance to change the outdoor storage of “loose materials,” from a Conditional use to Not Permitted in Office/Business Park Zoning Districts.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
Etten moved, McGehee seconded, enactment of Ordinance No. _1451__ (Attachment B) entitled, “An Ordinance Amending Selected Text Pertaining to Outdoor Storage in Chapters 1001 (Introduction), 1005 (Commercial and Mixed-Use Districts), 1006 (Employment Districts), 1009 (Procedures), and 1011 (Property Performance Standards) of Title 10, “Zoning Code” of Roseville City Code; amended to exclude the outdoor storage of “loose materials,” from a Conditional use to Not Permitted in Office/Business Park Zoning Districts.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
Willmus moved, Etten seconded, enactment of Ordinance Summary No. ___ (Attachment D) entitled, “An Ordinance Amending Selected Text Pertaining to Outdoor Storage in Chapters 1001 (Introduction), 1005 (Commercial and Mixed-Use Districts), 1006 (Employment Districts), 1009 (Procedures), and 1011 (Property Performance Standards) of Title 10, “Zoning Code” of Roseville City Code.
Roll Call (Super Majority)
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
Councilmember McGehee thanked staff for making the recommended changes in opacity percentages.
Recess
Mayor Roe recessed the meeting at approximately 7:09 pm and reconvened at approximately 7:11 pm.
10. Presentations
a. Joint Meeting with Human Rights Commission (HRC)
Mayor Roe welcomed Commissioners to tonight’s meeting. Those attending included: Chair Gary Grefenberg; and Members Wayne Groff, Scott Becker, newly-appointed Member Michele Courneya; and Youth Commissioner Joan Dao; with Members Jill Brisbois and David Singleton arriving shortly thereafter. On behalf of Member Kaying Thao, Chair Grefenberg expressed her regrets that she was unable to attend tonight due to a scheduling conflict.
Member Becker prepared a brief outreach presentation of the HRC’s recent activities and accomplishments since last meeting jointly with the City Council; and their 2013-2014 Work Plan and issues they wished to discuss with the City Council at tonight’s meeting.
Activities
Items included the “Culture Fest” spearheaded by Youth Commissioner Joan Dao who provided a synopsis of the event in making the community more aware of diversity with its various ethnic populations; and taking advantage of Rosefest to highlight those cultures present in Roseville.
Member Becker reviewed collaborative events between the Roseville HRC and the Cities of Maplewood and Shoreview HRC’s.
Another highlight of the year was the New American Forums co-sponsored and co-hosted by the HRC and the Roseville Police Department.
From his perspective, Chair Grefenberg stated that the Karen Forums were for him the most fulfilling programs in which he had ever participated; opining that those doing the most learning were not the Karen community participants, but him as the HRC Chair, and representatives of the City’s Police and Fire Departments. Even though there were challenges, Chair Grefenberg opined that the ability to connect with this group was evident and stressed the important of making them feel a valid part of the community. Chair Grefenberg noted that his desire was to follow-up with additional meetings with the Karen community to find additional ways to achieve their full participation in the community.
Member Becker highlighted the annual Student Essay Contest that had been reassessed and procedures/scoring revised this year, with over 190 essays being turned in.
Member Becker recognized his personal pride and that of the HRC in the activities and involvement of HRC Youth Commissioners at Roseville High School; and noted the HRC’s involvement in the annual Rosefest Parade, participation in various task forces, including the Civic Engagement Task Force and formal presentation of those results to the City Council last fall, with subsequent involvement with the City’s Website Redesign Consultant Selection Committee.
Accomplishments
Of the accomplishments listed in their written report, Chair Grefenberg opined that outreach remained the most significant issue. Chair Grefenberg recognized that the HRC’s visibility had been improving throughout the community with various outreach efforts, as duly noted in the number of applicants for the last two openings on the HRC. Chair Grefenberg noted opportunities provided through the efforts of Roseville resident Megan Dushin for grant funds to create a safe and connected community; local press coverage pre- and post-event; and improved collaboration of the HRC and the Police Department and its Community Relations Officer, and with Roseville School District No. 623.
Work Plan Items for 2013-2014/Discussion Items
Chair Grefenberg advised that the first seven (7) items included in the written outline for tonight’s meeting were adopted from the 2013-2014 Strategic Plan approved last spring and updated on July 8 in preparation for tonight’s meeting; with the remaining items (8 – 9) representing preliminary opportunities continuing for the remainder of 2013 and into 2014. Chair Grefenberg sought City Council comment and direction on these work plan items specific to the HRC.
As part of the future work plan, Chair Grefenberg spoke to the HRC’s research on possibly pursuing the City of Falcon Heights model for “Advocates for Human Rights – Community Conversations.” Chair Grefenberg opined that this would be consistent with the Imagine Roseville 2025 policy to welcome new members of the community. Chair Grefenberg sought comment from the City Council on whether or not the HRC should get involved in immigration reform; and which issues should remain under the auspices of the HRC if and when a Civic Engagement Commission was created
As noted in written comments, Chair Grefenberg advocated for additional staff support commensurate with the level of support the City provides to other commissions. With the appointment of the Interim City Manager, Chair Grefenberg opined that things had improved, and expressed his confidence that they would continue to improve in the future. However, Chair Grefenberg noted that with the HRC members being spread so thin, one answer would be for more pro-active staff support. Considering the low energy and sustainable way to promote programs, Chair Grefenberg advised that it was difficult to maintain those same energy levels for commissioners; and therefore strongly advocated for the City Council’s creation of a Civic Engagement Commission to implement the sixty (60) proposed implementation points from the formal report of the Task Force presented in the fall of 2012; and how those points should be prioritized, whether as a separate commission as recommended by the Task Force or as part of the HRC’s charge.
From his personal perspective, Chair Grefenberg supported the City Council being open to going outside the box occasionally.
Discussion with the City Council
Mayor Roe noted that the feedback expressed by individual Councilmembers offered their individual perspectives, but cautioned that those perspectives may differ from an ultimate City Council consensus required for actions moving forward.
Councilmember McGehee applauded the positive accomplishments of the HRC over the last year as evidenced by their written list of accomplishments. Councilmember McGehee opined that items 1 – 4 (lines 37 – 44 of the RCA) of the 2013 Work Plan were of the most significance to her, and expressed her interest in seeing more of that type of effort, not only from the HRC but from other commissions and interests as well. Councilmember McGehee opined that the HRC was but one leg of Civic Engagement, a very broad and nebulous definition, with the goal to engage, inform, and interact with the community through lots of different parts and areas of interest, such as through different forums. Councilmember McGehee stated that she was very impressed with the HRC points, and that they served to exactly represent the HRC’s work over the last few years.
Specific to the Culture Fest, Councilmember McGehee suggested the addition of games and music for each culture, in addition to food; and to maintain some autonomy of the Culture Fest within the larger Rosefest activities to avoid it being buried in that. Councilmember McGehee suggested that the HRC work with the Parks & Recreation Commission to make the Culture Fest a centerpiece, but still be a part of the overall Roseville events.
Councilmember Laliberte thanked the HRC for their great work; and referenced her attendance and favorable impression with the second community dialogue, opining that it was a great event, and one that could stimulate a lot of things based on that good conversation. Councilmember Laliberte noted that one area addressed from that dialogue included working with “thought leaders” in each group. Councilmember Laliberte opined that a benefit of ideas coming from the HRC as part of their charge, and as members of the Civic Engagement Task Force as well as the HRC, was that there were other commissions who were not as close to the issues, but who could also benefit as well from those ideas. From her personal perspective, Councilmember Laliberte stated that she would like to see a separate Civic Engagement Commission and renewed focus for the City; but recognized that the City Council as a whole would need to discuss it further going forward.
As part of a City Council Subcommittee, with Councilmember McGehee, to review all advisory commissions, Councilmember Laliberte alerted the HRC that a survey would be forthcoming from that Subcommittee to all current advisory commissions seeking their feedback.
Chair Grefenberg suggested that the Subcommittee meet with the Civic Engagement Task Force to gain a sense of the issues raised and rationale for implementation recommendations for representation from all three (2) standing commissions to retain the synergy found in the Task Force and ensuring that the progress would continue. Chair Grefenberg noted that one of the frustrations expressed by the Task Force was in the delay of nine (9) months since the study recommendations were presented to the City Council without any subsequent action.
Councilmember Laliberte expressed interest in the Subcommittee meeting with the Task Force; noting that it was their intent to meet with each Commission as well, once the survey had been finalized.
Chair Grefenberg opined that one result of the preparation of the Uniform Commission Code was that it allowed volunteer commissioners to be treated as adults without the authorizing body (City Council) telling them how and when to meet. Based on his initial discussions with Councilmembers Laliberte and McGehee, Chair Grefenberg, he was confident that they both respected the role of volunteers and commissions; however he encouraged action on the Uniform Commission Act by the City Council soon to avoid his concerns that the fifteen (15) people involved in the Civic Engagement Task Force not give up expecting any results from their time and work on those initiatives.
Councilmember Laliberte respected the time and efforts expended, and her desire to get that back on track.
Related to addressing the level of City support, Councilmember Laliberte expressed her hope that with recent discussions and changes in the City’s Administration Department and focus on communications, there would be a possible liaison staff support person to work with on civic engagement efforts and with the HRC, which would be one of her personal suggestions.
Regarding the Civic Engagement Task Force, Councilmember Willmus noted his support last fall when the City Council initially discussed it, for a stand-alone commission; and advised that he continued to support that from his perspective. Councilmember Willmus noted that the creation of the Subcommittee of Councilmembers McGehee and Laliberte was a direct result of that initial discussion of last fall to review all City Council advisory commissions and their current charges and how and if they should be tasked differently. Councilmember Willmus agreed that their work needed to be wrapped up and brought back to the City Council as a whole; but reiterated his continued support for a stand-alone Commission on Civic Engagement.
Specific to the work of the HRC and their activities over the last year, Councilmember Willmus supported extending their collaboration with other agencies and school districts beyond the essay contest, such as involving other ethnic or minority groups or clubs at those schools, and questioned what the HRC was doing with respect to that.
Chair Grefenberg advised that, with the addition of experienced youth commissioners, they brought forward issues and concerns from the high school level, and allow development of ways to solicit information and involve others in that mission. Chair Grefenberg noted that this involved youth commissioners working directly with that student body with the HRC relying on their leadership. Chair Grefenberg stated that the HRC was open to other programs and ideas; however, anything currently in process was too premature to address at this point.
In response to Councilmember Willmus, Chair Grefenberg advised that the collaboration of the HRC was primarily through school staff rather than the school board and involving those responsible in programming, along with a liberal sprinkling of residents. As an example, Chair Grefenberg advised that he served on the school’s Communications Task Force; but was leery of getting too involved with the beau racy of the school board itself.
Another example was provided by HRC Members Brisbois and Groff, and their involvement in the interview for a new youth commissioner, who will be starting in September of 2013. Member Brisbois, with concurrence from Member Groff, spoke to their favorable impressions with the experience of this High School Junior student who had been instrumental in planning and outreach of a run/walk for community members over the last three (3) years. One of the reasons for their selection of this candidate was her ability to involve and engage youth in the community versus simply through the format of a forum.
Member Brisbois provided another example she experienced in April/May of 2013 through involvement with the Shoreview HRC and panel of youth and elderly individuals attending. Member Brisbois spoke of the thoughtful comments from a nine-year old on that panel and what they provided about interacting with different generations. Member Brisbois stated that this caused her to reconsider the tradition of working with the teenage population and the need to involve younger children as well, since they had a lot to add.
Chair Grefenberg noted that a lot more could be done by the HRC in utilizing various age groups, but reiterated that the HRC could not do everything.
Councilmember Willmus expressed his appreciation of the HRC’s proactive work with the Karen community; and suggested that the HRC consider other areas to expand that outreach portion of their work plan and initiatives, as well as continued and expanded collaboration with District 623.
Councilmember Etten also personally thanked the HRC for the tremendous amount of work accomplished over the last year; and thanked each for their time and efforts. Councilmember Etten sought additional information on any cultural events occurring at the high school level at this time.
Youth Commission Dao advised that, to her knowledge, there was not anything occurring at this point; but noting that the new youth commissioners will both be High School Seniors, their efforts could be expanded.
While Rosefest provided an important way to showcase the broader community, Councilmember Etten also expressed interest in working throughout the year at the school district providing a broad spectrum of review for all forums. Councilmember Etten referenced a similar program done throughout the year at Irondale School where he worked, and suggested considering such an effort in Roseville.
Youth Commissioner Dao noted that most elementary schools in the area provided such opportunities, such as the Festival of Nations at Brimhall.
Councilmember Etten also suggested expanding on and incorporating music and dance as part of the cultural festival.
Specific to the concept of a stand-along Civic Engagement Commission, Councilmember Etten stated that he supported that as an active part of the community. However, Councilmember Etten noted that the catch was that his interpretation of such a Commission would take over most of the HRC’s proposed work plan. Therefore, Councilmember Etten questioned if that commission should replace the HRC, or if the HRC should be reconfigured in the future. In his personal review of the work plan, Councilmember Etten opined six (6) of the nine (9) items could be tasked to a Civic Engagement Commission through other departments or commissions in the City. Councilmember Etten advised that he could support that, and replace the HRC work plan, as part of the reconfiguration and refocus of as part of the Subcommittee’s work. Councilmember Etten admitted that this would require the City Council and HRC to step back and adjust, with perhaps the HRC meeting less frequently as a Civic Engagement Commission expanded.
As part of that reconfiguration, Chair Grefenberg expressed his personal opinion that additional consideration was needed to determine if each commission should have the same, less or more members based on their tasks.
Specific to Culture Fest, Chair Grefenberg noted that there remained $850 form the original $2,000 budget due to receipt of the grant, and suggested that if this money were carried over to the next year, it would allow the HRC more flexibility for Culture Fest.
Mayor Roe clarified that any unspent balances were placed into General Fund reserves and available for subsequent years; however, he noted that those funds were allocated based on priorities.
With Chair Grefenberg noting that the HRC had unexpended funds for the last three (3) years, Mayor Roe responded that this was a financial discussion beyond the focus of discussion items for tonight’s joint meeting.
In line with Councilmember Etten’s comments, Mayor Roe noted that the HRC has control over the number of programs it undertook; and the result that the more programs undertaken, the more the HRC needed to seek the assistance of outside groups or communities when other resources were available to tap into. While agreeing that staffs liaison support could be there, Mayor Roe noted that given the leanness of the entire City organization, he was not sure how much staff support was realistic or reasonable. Mayor Roe expressed his personal preference for seeking available models to take advantage of opportunities for collaboration versus reinventing things; and suggested that the HRC determine and prioritize their programs and topics, and do them well and right while resisting the temptation to try to do everything. Mayor Roe reiterated his preference for emphasizing partnerships. Mayor Roe expressed his support of utilizing current models and resources in HRC efforts; and offered his personal time and for making opening remarks at any of the HRC events as applicable.
Specific to the Culture Fest as part of Rosefest, Mayor Roe expressed his support of that effort. Mayor Roe referenced his recent attendance at Roseville’s Slovenian Consulate and suggested involving them in Culture Fest activities and events as well, offering to provide his contact information for this community group. Mayor Roe suggested that the HRC involve not only newer immigrant communities to learn more about their cultures, but also to remember that part of the diversity of Roseville includes second generation ethnic groups as well.
In looking to ways to get programs and events televised, Mayor Roe suggested that the HRC connect directly with volunteers at C-TV and/or get involved through Members or Youth Commissioners in C-TV’s video production programs to get the message out and provide educational opportunities with this great community resource.
Specific to immigration reform, from his personal perspective, Mayor Roe stated that he would support educational forums about the issue. However, for an issue that would be decided on by an entirely different level of government, Mayor Roe did not think that the City Council needed to take a position; and expressed his personal resistance to doing so. Mayor Roe reiterated his support of educational efforts in assisting residents to participate in the national level debates as appropriate.
Councilmember McGehee concurred with the comments of Mayor Roe regarding immigration reform; and suggested an educational forum by other members of the community, not necessarily put on by the HRC, but with the HRC possibly providing or finding a meeting venue for such an educational program.
Specific to Councilmember Etten’s comments on those outline items falling under the auspices of a Civic Engagement Task Force versus the HRC, Councilmember McGehee stated that she did not support a separate Civic Engagement Commission at this time. Councilmember McGehee opined that it was the job of all residents and city government to perform those civic engagement efforts; since the job was better accomplished when people are drawn together by a common thread. Councilmember McGehee opined that the efforts of the Civic Engagement Task Force were very useful and had brought many things forward, some of which had already been implemented and others in the process; and had brought out the need for more methods for community outreach necessary for all commissioners in their respective commissions, as well as on the part of staff and the City Council. As part of the proposed Administration Department reorganization and review and reconsideration of all commissions and a recommendation by the Subcommittee, Councilmember McGehee suggested that engagement of different aspects of the community be a goal of the entire community and residents, not just commissioners. Councilmember McGehee suggested that more community involvement and fewer commissions was her preference, while recognizing that the City had a good base of Commissions; and expressed her appreciation and respect of their respective efforts. Councilmember McGehee reiterated her appreciation of the initial work of the Civic Engagement Task Force and their formal report that already initiated some things, and led the way to improved community outreach. Councilmember McGehee also seconded Mayor Roe’s comment on the need to celebrate all of the City’s various ethnic groups.
Mayor Roe advised that he would defer his comments on his personal preferences related to a Civic Engagement Commission until he heard the recommendations of the Subcommittee; admitting that he was uncommitted at this time. Mayor Roe stated that while he saw some merit to having two commissions, he remained unsure of their specific workloads or tasks.
Mayor Roe thanked the HRC for their attendance tonight and the good discussion; and for the benefit of the public, Chair Grefenberg provided contact information for the HRC.
11. Public Hearings
12. Budget Items
13. Business Items (Action Items)
a. Approve Set of Preliminary Park Plans
Parks & Recreation Director Lonnie Brokke and Park Superintendent Jeff Evenson were present for tonight’s presentation, along with Michael Schroeder, LHB Consultants.
Mr. Brokke provided a brief overview of tonight’s presentation, as detailed in the RCA dated August 12, 2013; for presentation of the third set of preliminary plans and meeting summary notes. Mr. Brokke noted that the presentation would also include some preliminary playground design scenarios specific to each park.
Acorn Park
Discussion included consideration and reconfiguration to eventually move the basketball courts as they came up for rehabilitation, but outside the scope of the Renewal Program; incorporation of new ice conditions and boards; short- and long-term playground improvements and potential relocation of some elements as the parking lot, basketball and tennis court relocations were phased in; the significant portion of the park for the disc golf course; and better connections planned in the future for the west and south connections, but again beyond the current Renewal Program.
Central Park Foundation and FOR Parks Shelters
· Victoria West
As the plans were refined, Mr. Schroeder noted that the existing shelters were an iconic element in the park with their trusses, with the decision to reutilize those trusses in part by moving them upward to mitigate water issues, but allowing for additional light in the structures, which now were dark and foreboding with the low hanging eaves. Mr. Schroeder advised that both shelters would be considered for this option, with the design of restroom/kitchen facilities attached to those existing structures.
Specific to the FOR Parks Shelter, Mr. Schroeder reviewed the issues regarding the concessions pavilion in reference to the kitchen building.
Discussion included exploring elevation possibilities for the possibility re-orienting the shelter to take advantage of the Bennett Lake view, even though space was limited.
· Dale Street Area
Specific to the Foundation Shelter, discussion included layers to allow draining while still providing a solid roof line for rainy days; provision of clerestory windows for safety and weather-related issues; design of ground connections for the shelters to make them more attractive versus simply concrete (e.g. brick similar to the structure); and how to address gaps between structures that still provided shelter but provided natural light.
· Central Park Lexington
Mr. Schroeder addressed the proposed new restroom building compared to the current Spartan facility; reviewed the new parking and drop off areas and connections with the entry area; new electronic sign on Lexington if feasible; and upgrades to the existing Bennett Lake lighting.
Mr. Schroeder also reviewed the previous Master plan for this park from 2000 that realigned the entry and provided for a large on-water dock or boardwalk element. However, Mr. Schroeder advised that due to the implementation of a staircase, current thinking was that it didn’t really fit the character of the park, and ultimate redo of the that element with this Renewal Program.
Discussion included incorporating the existing pattern of flowers along Lexington
Avenue as a signature of the park experience; and appreciation of working in
the park tiles to recognize veterans.
Langton Lake Park
Discussion included reinstallation of playground equipment previously removed by County Road C-2; diversity of styles and activities at various playgrounds as the playground design process with Flagship proceeds through the public engagement process; community wishes for areas for socializing adjacent to playground areas; and opportunities to introduce unique features in each play area.
Mapleview Park
Discussion included the need for access for strollers, etc. through creation of a pathway providing a serviceable drive beyond the area currently used by the City to access rinks for flooding and thereby alleviating concerns of neighbors to access the park off Matilda; good condition of the existing shelter for retention, while accommodating some hard surface for future relocation as the budget allows; and establishment of a new Master Plan for each park to ensure the investments made through the Renewal Program are not dispensed with any future improvements.
Further discussion included incorporation of sun shades for playground equipment and/or social areas as dollars were available and as ongoing public discussions continue in each neighborhood during the playground design process; and use of natural elements for shade versus installation or building new structures.
Councilmember McGehee spoke in strong support of including those shade elements as a priority whether money allotted or not, if they were consistently being requested for each park, especially recognizing the small children using the play equipment.
Mr. Evenson advised that they were being addressed whenever and wherever possible.
Mr. Schroeder noted options for using natural versus artificial shade elements (e.g. existing trees or elements) when possible
Mayor Roe also noted that one playground showed shade elements over play equipment itself, but noted that requests were also consistently heard to include shade elements over other key areas where appropriate (e.g. grandparents waiting for children playing on equipment); and asked that those items be considered as well.
Councilmember Willmus noted that this particular park is very open, and that allowed pick-up games in green spaces outside the field area. However, Councilmember Willmus advised that the proposed pathway shown on the map cut directly through that play area; and asked that consideration be given to moving it to the west or south boundary to avoid that.
Councilmember Etten noted that there may be an elevation issue related to that proposed pathway location.
Mr. Evenson noted that this had come up during the public engagement process; and was under review and consideration to determine function and use.
Pocahontas Park
Mr. Schroeder addressed proposed relocation of the access to address pedestrian safety issues and sight lines off Pascal, allowing for moving the pedestrian entry further from the crest of the hill or further to the south depending on the type and condition of some of the mature trees in that area. Mr. Schroeder reviewed this “jewel of a park,” that remained an unknown in the community; and the importance of keeping its identity while expanding its use. Mr. Schroeder reviewed a proposed “retro” playground for this park by providing some examples and elements not currently part of the play area and not currently connected to each other. Mr. Schroeder suggested this may be part of the charm of this park by keeping the equipment safe yet separated, providing more diversity and identity for the park.
Councilmember McGehee noted that none of the parks included anything like that of the Falcon Heights Park Course for adults and teenagers, and questioned if that adult diversity had been considered at all. Councilmember McGehee opined that the Falcon Heights adult exercise equipment got a lot of use.
Mr. Evenson responded that, at this time, the engagement process was underway for Central Park, and with the significant portion of the budget for that park, it would be a prime location for adult exercise opportunities.
At the request of Councilmember McGehee, Mr. Evenson advised that multiple uses for hard surfaces (e.g. hockey rinks used during the summer for roller blading) were being considered wherever possible to leverage as many opportunities as were available.
Willmus moved, Laliberte seconded, approval of the Preliminary Plans for Acorn Park, Central Park Foundation and FOR Parks Shelters, Central Park Lexington, Langton Lake Park, Mapleview Park, and Pocahontas Park; as presented and detailed in the RCA dated August 12, 2013; recognizing that the next step will be development final designs, plans and specifications.
Councilmember Willmus expressed his appreciation for staff and Mr. Schroeder to bring these items forward; and reiterated that one of the things he kept hearing from the public was to incorporate an element of shade, and asked that it be considered in as many areas as possible.
Councilmember Laliberte spoke in support of moving the restroom building at Central Park Lexington to open up that area.
Councilmember McGehee seconded Councilmember Willmus’ comments related to shade, not just for people watching but also over equipment. Councilmember McGehee further suggested additional consideration of funding a vegetative barrier at Langton Lake as a nod to environmental properness along the west side of the parking lot where it currently slopes.
Mr. Evenson clarified that a project is currently underway at Langton Lake for shoreline restoration, and as part of the CPL grant funds awarded, will be planted with native plants.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
b. Approve a Resolution Extending the Term of the Cable Television Franchise Ordinance and Agreement held by Comcast of Minnesota, Inc.
Mayor Roe briefly summarized this ongoing process related to the cable television franchise ordinance currently held by Comcast of Minnesota, as detailed in the RCA dated August 12, 2013. Mayor Roe noted that it was doubtful that negotiations would be completed in time for the renewal deadline of November 23, 2013; and at the suggestion of the Cable Commission on which Mayor Roe serves as well as a member of the Negotiation Subcommittee, Mayor Roe suggested approval of a resolution extending the term by one year.
At the request of Mayor Roe, City Attorney Gaughan confirmed that he had reviewed this resolution with Interim City Manager Trudgeon, and it seemed appropriate for the purposes of extending the franchise ordinance by the proposed resolution.
Mayor Roe assured that the resolution did not change any of the current contract terms; and in response to Councilmember McGehee, advised that the current franchise agreement had a term of ten (10) years, with the proposed contract at 5-10 years.
McGehee moved, Etten seconded, adoption of Resolution No. 11086 (Attachment A) entitled, “A Resolution Extending the Term of the Cable Television Franchise Ordinance and Agreement held by Comcast of Minnesota, Inc.”
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.
14. Business Items – Presentations/Discussions
15. City Manager Future Agenda Review
Mayor Roe suggested that the August 26, 2013 meeting include budget discussions.
As a matter of clarification for Councilmember Laliberte, Acting City Manager Miller noted that the August 19, 2013 Compensation Study agenda items was intended to initiate policy discussions.
16. Councilmember Initiated Items for Future Meetings
Councilmember McGehee requested, in addition to the August 19 discussion about Interim city Manager Goals, that there also be a facilitated discussion on where the City Council wants to in the future, along with discussion for Interim City Manager goals as part of the discussion of whether to extend the Interim City Manager timeframe.
As a general observation, Councilmember Willmus noted the need to upgrade the technology in the Council Chambers to ensure that the audience at home or in attendance could hear, see and be provided with enough focus and clarity to understand presentations.
Mayor Roe concurred that the problems needed to be fixed, whether it was a simple camera adjustment or other issues that would need additional funding from the Communications Fund CIP.
17. Adjourn
Etten moved, McGehee seconded, adjournment of the meeting at approximately 9:09 pm.
Roll Call
Ayes: Willmus; Laliberte; Etten; McGehee; and Roe.
Nays: None.