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Parks & Recreation
Parks & Recreation Commission Meeting Minutes
September 15, 2012
PRESENT: Azer, Boehm, Diedrick, Doneen, Etten, D. Holt, M. Holt, Ristow, Simbeck
ABSENT: Wall contacted staff with excused absence
STAFF: Anfang, Brokke, Evenson
1. INTRODUCTIONS/ROLL CALL/PUBLIC COMMENT
2. APPROVAL OF MINUTES – AUGUST 7, 2012 MEETING
Minutes for the August 7, 2012 meeting were approved unanimously.
3. PARK DEDICATION – MERITEX HIGHCREST PARK 4TH ADDITION
This agenda item involved extensive Commission discussion on Park Dedication options.
Commission Chair Etten and staff presented the Meritex Highcrest Park 4th Addition proposal, outlined the guidance in the Master Plan and communicated that the role of the Parks and Recreation Commission is to review the proposal and recommend to the City Council that cash, land or a combination be accepted to satisfy the Park Dedication Ordinance. The calculated Park Dedication amount on this proposal is .41 acres of land or cash in the amount of $77,115.
Chair Etten and staff reviewed previous discussions and actions on the sections of the larger Meritex property. The fact was pointed out that the larger Meritex property is being subdivided by smaller pieces at a time, resulting in smaller parcels of land dedication.
Although a small parcel, the Commission discussed the opportunity of land acquisition in this area of the City, how it fits into the Master Plan and how it might best be used by the community.
Reference was made to the Parks and Recreation System Master Plan and how small parcels relate to the vision of park land in the City and this area and how it might be utilized. Commissioner D. Holt commented that he visited the site the day before and mentioned that there was an individual walking their dog on the parcel, suggesting possibly a need for land in the area. The vision of the Master Plan suggests small parcel opportunity may exist in all areas of the City and that this sector of Roseville is lacking in open space. Considerable discussions took place on how this area can be served in the future and how all opportunities should be thoughtfully analyzed and considered and not simply resort to the cash option.
Commissioners recognized and appreciate that in recent years Park Dedication considerations have been moved earlier in the City planning process. Commissioners suggested for further refinement and improvement, that developers present a land option early in the concept phase to assist the Commission in their recommendation. It was recommended that future Park Dedication proposals include the consideration of a land dedication option as part of the plat application process.
Motion by Doneen, second by Ristow to recommend to the City Council that cash be accepted in lieu of land dedication for the Meritex Highcrest Park 4th Addition. Motion passed unanimously.
Motion by D. Holt, second by Simbeck to recommend to City Staff and the City Council that all future Park Dedication proposals include a land dedication option by the owner/developer early on in the initial plat application process to assist the Commission in their analysis and recommendation. Motion passed unanimously.
4. PARK & RECREATION COMMISSION 2013 GOALS
Commissioners discussed the process for establishing annual commission goals.
· Commissioners suggested staff provide direction on commission goals. Considering previous Commission discussions and the City Council Work Plan Goals, staff offered the following topics:
o To provide ongoing awareness and advice throughout the Renewal Program
o To provide research and recommendations related to a Volunteer Coordinator
o To provide research and recommendations on pursuing a Community Center
o To provide research and recommendations on the establishment of a Park Board
o To provide research and recommendations on refining and understanding the Park Improvement Program (PIP) & Capital Improvement Program (CIP)
· Diedrick offered to work with a small group of commissioners and staff to draft preliminary goals for Commission review and discussion at an upcoming meeting. Commissioners agreed.
5. STAFF REPORT
· Budget 2012/2013
o Staff reviewed the status of the 2013 Budget process
o Commissioners commented on how Parks & Recreation is identified in the RCA for the 2013 budget as a significant contributor to budget increases. Commissioners do not feel this is an accurate and equitable representation.
o Commissioners reiterated that Parks and Recreation is an essential service to the community.
· Capital Improvement Plan/Park Improvement Plan
o Staff met with the City Council Task Force and it has been recommended by the task force to continue the Park Improvement Program (PIP) as a separate and distinct part of the Capital Improvement Program (CIP).
· Reservoir Woods Cell Tower expansion
o Staff described the history of the Cell Tower at Reservoir Woods Park and presented the proposal from Verizon to add them as another provider to the tower. The proposal and requirement means an expanded footprint and the construction of a support building. The lease arrangement is approximately $1,000,000 to the City over 20 years. The soft trail would remain and be more defined.
o Commissioners suggested a neighborhood notification process be outlined and, because it is in parkland, that any revenues collected be deposited into and invested back in the Parks and Recreation System.
Motion by Azer, second by Ristow to recommend to City Staff and City Council that future Reservoir Woods Park cell tower revenues are dedicated to Parks and Recreation improvements because the tower expansion utilizes existing park space. Motion passed unanimously.
6. TOUR OF PARK SITES
· Commissioners visited Rosebrook, Autumn Gove and Lexington Parks on an abbreviated park tour.
Meeting adjourned at 12:30pm
Jill Anfang, Assistant Director