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and Recreation Commission
January 10, 2013
Boehm, Diedrick, D. Holt, M. Holt, Ristow
Doneen, and Simbeck notified staff ahead of time about being unable to attend
Anfang, Brokke, Evenson
2. APPROVAL OF
MINUTES – DECEMBER 4, 2012 MEETING
Minutes for the December 4, 2012
meeting were approved unanimously.
3. PARKS &
RECREATION RENEWAL PROGRAM
Brokke and Evenson provided
Commission with updates on the most recent Renewal Program events.
Staff reviewed the draft Public Engagement Strategy, the draft
implementation schedule and the proposed meeting schedule.
Brokke pointed out the Renewal Program logo that was designed
with help from the Communications staff. This logo is expected to become an
identifiable icon that will be used on project signage, communications tools
and program reports.
Brokke clarified the intent for meeting notifications is one
mailing to the community surrounding the project area and additional
communication and postings on electronic sites like the City Website,
Nextdoor.com, email groups, City signage, Roseville Patch. Notifications will
be mailed about 2 weeks prior to the meetings.
Jeff walked the Commission through the implementation schedule
draft including project description, community meeting schedule, project costs
and start and completion dates.
Commissioners inquired how things will work when there are multiple
meetings on a single night – staffed talked about how meetings might be
scheduled back-to-back or multiple staff facilitating different meetings at the
Brokke brought the Commission up-to-date on the Playgrounds and
Natural Resources RFP process. The Best Value process will be used to hire
contractors. The pre-proposal meeting for these areas is scheduled for January
Commissioners inquired into the scope of work for the projects
and how that might be handled. Evenson replied that one or multiple vendors
could be used on projects.
Commissioners asked for more information on the playground
projects. Staff explained that $1.6M has been identified for playground
replacements over the next 3 years. The play areas have been grouped into three
levels, smaller neighborhood parks will receive playground upgrades costing
approximately $75,000, sectors can expect a slightly larger playground costing
about $125K and 2 community play areas are scheduled for Central Park costing
about $225K each. Roseville has identified a number of criteria for selection
including diversity and uniqueness as well as a “WOW factor”. In the end the
project outcomes will be evaluated by happy users, on-time delivery and
Commissioner D. Holt responded by recognizing that the Best Value
approach and using Best Practices contribute to a good project package.
Commissioner Ristow shared his experiences about being approached
by individuals from other communities that have learned about Roseville’s renewal
program asking for information and giving recognition for doing the right
The Natural Resources and Trails committee has been meeting and
working with staff on volunteer projects and future project recommendations.
Staff reminded Commissioners that the Master Plan calls for a
natural area to be included in every park that is part of the renewal program
and also included the addition of an education component tied to the Nature
Center whenever possible.
The Renewal Program Natural Resource projects will involve a
design build contract.
Natural Resource RFP will identify a process for future
restoration and recognize city-wide issues related to restoration.
Evenson updated the Commission on the January 2nd
Natural Resources and Trails committee meeting.
Work is progressing on the Reservoir woods Buckthorn project.
Public Works staff are pulling together more information on
pathways and trails for the committee to review/discuss.
Volunteers and staff are looking at the possibility of completing
pathway connections for a constellation or two to demonstrate the concept and
hopefully provide motivation for future attention.
Mary Holt recognized that there are areas in the system that only
need small connections to make the pathway system in that specific area
Commission Chair Holt introduced the January 28 Best Value
Presentation at the Council meeting. The session will be led by the ASU staff. Commissioners,
school district representatives, Ramsey County staff will be invited to join
the Council for the information session.
Mary Holt asked about the Volunteer coordinator position. How
should the Commission pursue a Council recommendation? Recently, community
members have shown that people are anxious to be involved and want to help
support various projects.
CALENDAR FOR 2013
June 10th was suggested as the Parks and
Recreation/Council Joint meeting date.
The August meeting date was suggested to begin at 8pm to allow
Commissioners time to participate in local Neighborhood Night Out activities.
A Saturday September date will be discussed later. This time is
traditionally used to tour park locations and parks and recreation facilities.
The rescheduled November meeting date will be set at a later
Commissioners recommended that additional meeting time be added
to the June 10th meeting to review renewal program activities and
other Commissioner related items.
Commissioners also suggested considering a July meeting in an
effort to stay connected through the heat of the renewal program.
5. STAFF REPORT
Thank you again to Goodmanson Construction for sponsoring the 2012
New Years Eve Celebration on Ice at the Skating Center.
Winter Brochure has now been delivered to area homes.
Commissioner Azer commented on her daughters taking skating
lessons at the arena and how much the family has been enjoying skating on
Commissioners Simbeck and Wall have volunteered to research and
analyze information on a possible Park Board in Roseville
Meeting adjourned at 8pm
Jill Anfang, Assistant Director