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and Recreation Commission
May 7, 2013
Doneen, Gelbach, D. Holt, M. Holt, Simbeck, Stoner, Wall
& Diedrick notified staff ahead of time about being unable to attend
Anfang, Brokke, Evenson
G. Grefenberg, S. Brown, D. Dallner, C. LoBaido, M. Von de Linde, L. Zibell, M.Gaughan, M. Schroeder
Gary Grefenberg attended tonight?s
meeting to provide the Commission with a brief update on the Civic Engagement
Task Force. The possibility of a new Roseville Commission has been suggested
for Civic Engagement; to-date, this has been tied up with the Uniform
Grefenberg looked to inform the
Commission that a recent committee of Roseville staff and community members had
looked into opportunities for civic engagement as part of considerations for an
upgrade City website. Components reviewed had the potential for strong &
effective 2-way community communications. To date, nothing has been acted upon.
Grefenberg also reminded the
Commission and community of the upcoming Community Forum for a Safe and
Connected Community on May 14.
3. APPROVAL OF
MINUTES APRIL 2, 2013 MEETING
Minutes for the April 2, 2013 meeting were approved unanimously.
4. FOR Parks
Friends of Roseville Parks board
members were in attendance at tonight?s meeting to update the Commission on a
future community fundraising event. Sharon Brown was joined by Deborah Dallner,
Corky LoBaido, Mary Kay Von de Linde and Luella Zibell.
FOR Parks is exploring event
details and logistics of hosting a Craft Beer Fest at the OVAL on October 14,
2014. Preliminary ideas include inviting micro-breweries to provide product
tastings and promote local vendors. FOR Parks members will continue to work
with Parks & Recreation staff to explore this unique fundraising event.
5. OPEN MEETING
LAW DISCUSSION WITH CITY ATTORNEY
Mark Gaughan, City Attorney was
present to discuss Commissioner Rights and obligations in regards to the
Minnesota Open Meeting Law. Key points included;
The Open Meeting Law insures that meetings are noticed to the
public and that work is being done in a way that is accessible to the public.
A ?meeting? was described as anytime a quorum or forum gets
A strong consideration in today?s world is the fact that virtual
communication triggers the Open Meeting Law. The recommendation from Counsel is
that electronic information should be sent through City staff, rather than
using the replay all response when corresponding on City business with
6. PARK and
RECRETION RENEWAL PROGRAM PRELIMINARY PLANS
Preliminary Plan Review:
Jeff Evenson & Michael Schroeder
presented preliminary plans for Central Park Victoria West, Central park
Victoria Ballfields, Central Park Legion Field, Bruce Russell Park, Howard
Johnson Park, Roseville Skating Center, Materion Park and provided updates on
Tamarack Park, the B2 Sidewalk and the request for proposals for final design,
plans and specifications.
Commissioners inquired into;
Agreements with Roseville Lutheran Church for the shared
properties and amenities.
The possibility of including landscaping with playground improvements
and wondered about the possibility of ?themes? when planning play areas.
Staff explained that the Tamarack
Park project is on hold until future meetings with the neighbors. In recent
years Roseville Rotary had made improvements at Tamarack Park to allow for
soccer play in the open space. This has led to the need to look at coinciding
issues from expanded park use including additional traffic and added noise. As
a result of community input in the park planning process it is apparent that
additional neighborhood meetings in this area are needed before renewal program
plans are finalized.
B-2 Sidewalk Update:
Engineering has completed the
survey and identified areas with potential issues. Renewal Program staff will
be meeting with the Engineering staff to meld engineering processes with design
concepts in hopes of creating a project everyone can be pleased with. Renewal
Program staff recognize the varying context of conditions along B-2 and see
that a series of solutions may be necessary to reflect the character of the
Natural Resources Update:
Evenson talked to the Commission
about the Langton lake restoration work and shoreline stabilization. We have
also begun work on removing Buckthorn in the area. Thanks to a significant
donation by a Roseville Resident volunteers and staff have begun to remove
Buckthorn from a selected area in Reservoir Woods and have also begun a
Villa Park Update:
Project to start as soon as May 20th.
First work will include the removal of the shelter building and hockey boards.
Brokke explained next steps;
The preliminary plans discussed tonight will be going to the
Council for their review and approval at the next Council meeting date.
Staff will be asking for final approval for the final Design s
and Specification Consultant May 6.
7. PARK BOARD
Wall summarized changes to
preliminary document on Park Board consideration and shared the updated version
of Park Board pros and cons. Wall talked about how he and Brokke had the
opportunity to visit with the Board Chair from Maple Grove to talk about how
the Park Board operates in their community. A key component to come out of
their discussion was how transparent expenditures and operations are within
their Board structure.
Commissioners discussed how the
current document is not a Commission recommendation but a document that
responds to recent requests from the Council. Commissioners felt the
information provided merits consideration and further study. Commissioners
discussed how a conversation on Park Board considerations might sound with the
Wall, Simbeck and staff will
compile Park Board materials for the upcoming joint Council/Commission meeting.
M. Holt updated the Commission on
the background work she and Diedrick had done on a Volunteer Coordinator. M.
Holt & Anfang met with Jody Yungers from Ramsey County Parks & Recreation
to better understand the workings of a Volunteer Coordinator in Parks &
Recreation. M. Holt shared Jody?s comments as well as Diedrick?s lit search on
documentation supporting and detailing volunteer coordinator positions in the
M. Holt, Diedrick and Anfang will
meet again before the next meeting to continue to pull materials together that
can be shared at the joint Council/Commission meeting.
9. PREPARE FOR
JOINT CITY COUNCIL/COMMISSION MEETING
Commission agreed that they needed
another meeting before the June 10th joint meeting to coordinate
their thoughts and make best use of their time with the Council. Commission
will meet at 6:30pm on June 4, their traditional monthly meeting time.
Meeting adjourned at 8:40pm
Jill Anfang, Assistant Director