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Parks and Recreation Commission

Meeting Minutes

December 3, 2013

6:30 p.m.


PRESENT:    Azer, Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Stoner, Wall

ABSENT:      Boehm, Simbeck notified staff ahead of time about being unable to attend

STAFF:         Brokke




     Commissioners and staff present introduced themselves.





3.    APPROVAL OF MINUTES - November 7, 2013 MEETING

Adjusted draft copies of the minutes were distributed at the meeting. The adjusted minutes for the November 7, 2013 meeting were approved unanimously.



Staff reported that on November 25, 2013 the City Council reviewed the plan sets for all buildings and shelters and the proposal packages and authorized seeking proposals for the entire Renewal Program.  The Best Value Procurement packages and schedule was reviewed and discussed. Chair Holt further explained the Best Value process as a thorough and independent scoring program completed by the evaluators.


Staff explained that there are 3 remaining locations that require a neighborhood/community meeting including: Rosebrook Park, Tamarack Park and SW Roseville.


Staff and the design team are moving forward with the Rosebrook Park Preliminary Plan that does not include acquiring the adjacent property known as Press Gym.  The plan will include a water feature improvement and park building replacement. Final plans for the building are in progress and are anticipated to be included in the overall Request for Proposals (RFP's). There is a neighborhood open house/meeting scheduled for December 16, 2013.


Staff explained that the Tamarack Park neighborhood perceptions are that the park is attracting poor behavior and undesirable activities. More specifically, by adding the soccer goals in 2011, the neighborhood feels it has changed what has occurred by bringing in new and larger groups that create undesirable activities for the neighborhood.  Staff had temporarily removed the soccer goals until the perceptions vs. realties could be better sorted out, understood and that the neighborhood could be worked with closer. Commissioner Azer expressed concerns over removing the soccer goals and feels that the park is there for everyone and that this type of play is a desired activity for our parks. Commission members agreed. Staff explained that the neighborhood play was encouraged by all but it was the undesirable activity, i.e., cutting through private yards, racing cars up and down the streets and unscheduled large groups to play games that was a concern for the neighborhood and the City. Another neighborhood meeting will be scheduled in 2014.  Azer suggested that extra efforts be made to work with and invite the Karen Community into the conversations.


Commissioner Doneen inquired about trail projects and their inclusion in the upcoming RFP's and the SW Roseville (SW) approach, timeframe, status and the allotted $1M budget. It was explained that the trail projects are in need of some sorting but it is the goal to include as many in the upcoming RFPs as possible. For SW, it is anticipated that a community meeting would be scheduled sometime after the first of the year. Discussions are occurring with a property owner and should there be a favorable outcome, a meeting would be scheduled to plan that parcel as well as discuss other possible SW options based upon the Master Plan. This may include pathways/trails as outlined in the Master Plan as a connectivity strategy. County Road B has been a more recent topic of interest by resident and the City Council resulting in a request to staff to prepare potential design and funding options.



Staff explained that Roseville Parks and Recreation is preparing to go through its 5 year Accreditation renewal process in May of 2014. The Accreditation process consists of an on-site audit of 151 standards in 10 major categories including: agency roles and responsibilities, planning, organization and administration, human resources, finance, program and service management, facility and land use management, safety and security, risk management and evaluation and research.  A brief history of the program and a review of the 10 category highlights were provided.  


The general benefits to being accredited were discussed including: assurance of  soundly administered services in accordance with approved professional practices, financial support and savings to the public, external recognition of a quality government service, increased efficiencies and accountability, a marketing tool to draw residence and establish pride.


Commissioner Gelbach indicated an interest in assisting with department marketing efforts in any areas that he can. This would include the Renewal Program and the Accreditation Program specifically creating awareness and communicating their purpose and benefits to the community. Staff will connect with Gelbach to discuss options.   



·         The Commission?s recommendation that the Park Dedication rate remain the same for 2014 was approved by the City Council.


·         Several program opportunities were highlighted including cross country ski classes and ski rentals, snowshoeing event at the Nature Center, outdoor rinks, open pickle ball at Brimhall gymnasium and the Skating Center open skating schedule.


·         It was reported that the City Council has continued to discuss the volunteer coordinator position options.  City staff had proposed that the position start out as a part time position housed in the Parks and Recreation Department. They would frame up the program, begin with a focus and then eventually expand to a city wide program. The City Council indicated interest in making the position full time in the beginning and house the position in the Administration Department. The Commission expressed support for a full time volunteer coordinator position reiterating the benefits of starting smaller in Parks and Recreation in order to capitalize and build on the experience that parks and recreation has working with volunteers.   


7.    OTHER

·         Chair Holt thanked the Friends of Roseville Parks (FOR Parks) for their efforts on a great Gala event on November 14, 2013 at the Skating Center. It was well attended, amazing entertainment and was a fundraiser for the Roseville Park System. 


·         M. Holt recognized the spectacular OVALumination and thanked the Roseville Visitors Association for their efforts in coordinating and executing the program.


·         M. Holt announced the ?Pour for Parks? fundraising event that FOR Parks is working on for next year. It will be held on Saturday, September 6, 2014 from 2 p.m. to 6 p.m. at the Skating Center (outside on the OVAL) and will feature tents, craft beer tasting, entertainment and lots of fun.

    Meeting adjourned at 7:55 pm

    Respectfully Submitted,

    Lonnie Brokke, Director