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and Recreation Commission
August 5, 2014
Diedrick, Gelbach, D. Holt, M. Holt, Newby, Stoner
Wall notified staff about being unable to attend
No Public Comment.
3. APPROVAL OF
MINUTES - JUNE 3, 2014 MEETING
Minutes for the June 3, 2014
meeting were approved unanimously.
4. FOLLOW UP to
the JOINT MEETING with the CITY COUNCIL
Commission Chair D. Holt looked
for feedback from Commissioners on the joint meeting held earlier this summer.
M. Holt questioned whether the Commission ever got an answer from
Council Members on if they would like the Commission to continue to explore and
gather information on a park board structure.
Commissioners responded that they felt that a number of
issues/items they have been exploring recently were still unanswered and they
were uncertain to what level they should continue to invest time and energy.
D. Holt responded that the Council did request the Parks &
Recreation Commission meet with the Council quarterly to share additional
information and findings.
D. Holt also suggested that these meetings did not need to
involve the entire Commission only those working on a specific goal/task.
D. Holt also commented on how there is a lot going on with Parks
& Recreation right now, and the most timely topic might be the community
center with how it fits into recent survey findings, parks & recreation
master plan and potential future implementation phase. A key piece of
information for the community center discussion is the financial aspects and
this might be the best place for the Commission to focus their work at this
Brokke offered to pull together information on past Community
Center efforts and current survey findings to help frame the discussion.
T. Newby added that he felt the Council was looking for more
concrete information that could help guide their discussions and decision
Brokke will work with City Manager Trudgeon & Commission
Chair D. Holt to schedule a joint meeting.
5. PARKS AND
RECREATION RENEWAL PROGRAM STATUS
Brokke updated the commission on
Renewal Program Projects:
Work is progressing on the Park Buildings in Lexington, Sandcastle
and Villa Parks.
The Friends of Lexington Park will be adding a climbing feature
to the play area in Lexington Park. They have a good portion of the funding
secured but are still looking for community partners or others to help cover
the costs of this addition. It is hoped that the Climbing Rock will be
installed in time to coincide with the opening of the new park building this
D. Holt inquired into how the Best Value Process has been
Brokke responded that so far the process is working good and has
brought contractors together, as it should. It is new to all so will continue
Playgrounds at Howard Johnson, Langton Lake @ County Road C2 and
Brokke shared pictures from the community celebrations at each
park recognizing the completion of the playgrounds.
Tennis Court Renovation
Work has begun on the courts at Howard Johnson and Pocahontas
Parks. These court projects will be using a process that reclaims some of the
court surface for the base of the renovated courts.
County Road B2 Sidewalk
Concrete has been poured from Lexington to Victoria.
Skating Center Exterior Painting & Improvements
Contractor has been secured and exterior painting is expected to
take place in late August.
Work has begun on the exterior.
Boardwalk is currently being built off-site and will be installed
this fall and winter.
Lake Bennett Lighting
Work will begin toward the end of August.
Field Improvements at Evergreen Park and Central Park Victoria
Work is scheduled to begin next month on 2 fields at Evergreen
and 4 fields at Central Park.
Disc Golf Improvements
First nine holes will be worked on this fall with the 2nd
nine being completed in the spring.
Contractor working on additional grants to help expand Renewal
Program funding for Natural Resource projects.
Staff will being bringing this package back to the Council at an
upcoming meeting due to the selected contractor not being able to work out an
agreement because they were not able to secure the required 3-year bond.
6. CONSIDER TOUR
Commission agreed to adjust their
traditional meeting night to Wednesday, September 10 and meet earlier at 5:30pm
to accommodate their annual park tour.
7. STAFF REPORT
Anfang reported on recent
Shared a draft copy of the sign that will be posted at each park
building site. Sign will include sketch of building exterior, floor plan,
contact information and web location for more information.
Social Media Update. Recent Facebook posts have received good
response and are demonstrating the potential to reach a strong number of
community members. 2 posts added between July 31 & August 2 had reached
over 1350 people.
Roseville will be launching a new website this fall. Staff are
really excited about the potential the new site will have and look for improved
Parks & Recreation will be hosting a community playground
build at Langton Lake Park (adjacent to the ball fields) on September 6. Kelly
O?Brien, Roseville Volunteer Coordinator, is working to secure volunteers for
Youth Commissioner, Chloe Boehm has graduated. We will be working
to fill the student representative position over the next couple of months.
Staff are working to address Council?s request to outfit new
buildings with electronic access capabilities, security cameras and network
connectivity. Staff will be taking network connectivity information to the
Council for their consideration next week.
Staff have continued discussions on the Mounds View school
district property adjacent to Autumn Grove Park. Council will be asked to
extend the original purchase agreement to continue due diligence to learn more
about the ground conditions.
The City Manager has presented his budget, items of interest
related to Parks & Recreation include;
Recommendation of a full-time forestry position with an emphasis
on tree preservation and work in collaboration with Community Development.
$25,000 to address EAB issues.
Additional funding to support maintenance needs for the new park
M. Holt updated the Commission on the upcoming FORParks event,
Tapped and Uncorked. 20 beverage distributors have agreed to attend as well as
7 food vendors. The evening will feature music by High & Mighty and other
D. Holt recognized the recent community survey that shows a very
favorable response to questions addressing Parks & Recreation initiatives.
Brokke mentioned that he will provide the Commission more
information on the survey findings at an upcoming meeting.
Meeting adjourned at 9:25pm
Jill Anfang, Assistant Director