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and Recreation Commission
November 5, 2015
Becker-Finn, Bogenholm, Diedrick, Doneen, Gelbach, Heikkila, Holt, O'Brien, Stoner
Newby notified staff ahead of time of absence
STAFF: Anfang, Brokke, McDonagh
No Public Comment
3. APPROVAL OF
MINUTES - October 6, 2015 MEETING
The October 6, 2015 minutes were approved
unanimously with a correction to the name spelling on line 110, the corrected
spelling is Ellie Machura for Roseville resident.
GOLF COURSE REVIEW UPDATE
Brokke summarized commission
packet materials, reviewed options and talked through financial information.
Commission discussion followed:
Stoner commented on how he liked how the deck costs &
basement costs were broken out of the overall cost of the building options.
Stoner inquired into the functions of the basement options.
McDonagh spoke about the need for storage of golf carts and other
small equipment & course items like benches.
Holt suggested the future thinking approach would be to
?build-out? the basement and set it up for potential multi-use.
Becker-Finn inquired into the ADA compliance.
Staff responded that new construction would most definitely meet
all ADA requirements, a remodel that does not impact the structure of the
facility would not require ADA compliance be met.
Holt added that maintaining what we have just does not make
Doneen also asked how far do we need to look before there is a
realization that repairs are not cost effective?
Stoner also weighed in with the comment that repairs to the
current building just kick potential costs down the road and that these types
of expenses are unpredictable.
O'Brien inquired into how far the Council is willing to go with
funding for this proposal.
Holt mentioned that the Golf Course fund has a current balance of
about $200,000 and that plus park dedication funds could pay for the balance of
Gelbach reinforced the fact that the deck is an integral part of
the Golf Course/Clubhouse operation.
Gelbach suggested adding the deck and basement costs to an option
for a full package price.
Commissioners suggested the possibility of constructing the deck
as a community build.
Staff will look into this.
Doneen suggested we look at the changes/impacts on golf course
operations with the different options presented. In summary;
Option #1: meets current usage
Option #2: downsizes service level
Option #3: too small, drastic change on service level
Holt reiterated that when we start reducing the size of the
clubhouse we impact operations.
O'Brien commented that she would hate to see Roseville shrink its
vision and build something that does not meet current needs.
Brokke talked about the possibility of considering the Historical
Society need for a permanent home. Would a shared facility with the Golf Course
Gelbach asked if the Council has identified funding for a
Historical Society facility.
Staff responded that nothing has been identified at this time.
Stoner wrapped up the discussion by recommending that the
Commission's plan when talking with the Council should be a recommendation for
Option #1 and a comment that Option #4 is not recommended.
5. DISCUSS CITY
COUNCIL JOINT MEETING
The joint meeting with the Council
is scheduled for Monday, November 16.
Commissioners suggested the two agenda items be switched so that
the joint meeting starts with a discussion of the Park Dedication Use of Funds
Policy and end with a discussion on Cedarholm Golf Course improvements.
Brokke mentioned that the Finance Commission has yet to meet this
month so there recommendations/suggestions are not yet finalized but we have
The Finance Commission feels $800,000 is appropriate, rather than
the $1M the Parks & Recreation Commission is suggesting.
The Finance Commission feels the 2/3, 1/3 split is appropriate
but that there should be no adjustments if the land acquisition fund balance
dips below the stated minimum balance.
Commissioners decided that all in attendance would participate in
the discussions with the Council and that Stoner will take the lead on the Park
Dedication topic and Holt & Gelbach will take the lead on the Cedarholm
Anfang highlighted portions of the
Parks & Recreation Fee report for the Commission.
The Cost Recovery Methodology is a nationally recognized system
for categorizing fees based on individual community's values and interests.
The fee structure for recreation programs and facilities in many
instances cover more than direct costs, they also support administrative costs
and liability insurance costs.
Non-resident fees provide Roseville residents with expanded and
Commissioners commented on the
expanse and significance of the fees generated by all divisions within the
Parks & Recreation department.
7. STAFF REPORT
Brokke spoke of:
OVAL opening delayed 24 hours due to the warm fall we have had.
OVAL officially opens on Saturday, November 7.
OVALuminations has been postponed to November 20.
The 2016 Commission calendar has been included in tonight?s
The Upper Villa Stormwater Retention Project has started.
Met Council is planning a Sanitary Sewer Lining project for 2016 that
could have impacts on Valley and Villa Parks.
Central Park Foundation contributed $80,000 to the recently
installed playground in Central Park, adjacent to the Foundation Shelter. This
additional funding helped expand the play structure and make it more
A Community Natural Resource Restoration Project is scheduled for
Langton Lake Park on November 21.
Meeting adjourned at 8:20 pm
Jill Anfang, Assistant Director