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Parks and Recreation


Parks and Recreation Commission Minutes

Sept 6, 2011 – 6:30 p.m.

 

PRESENT:              Azer, Diedrick, Doneen, Etten, D. Holt, M. Holt, Pederson, Ristow, Simbeck

ABSENT:               

STAFF:                   Brokke, Anfang

 

1.    INTRODUCTIONS/ROLL CALL/PUBLIC COMMENT

               

 

2.    APPROVAL OF MINUTES – August 2, 2011 MEETING

Commission Recommendation: 

Minutes for the August 2, 2011 meeting were approved unanimously.

 

 

3.    COMMUNITY ENGAGEMENT TASK FORCE REPORT

Greg Simbeck and Randall Doneen updated the Commission on the status of the Community Engagement Task Force. Task Force has been involved in working on topic specific committees. The Task Force is planning on reporting back to the City Council in October or November.

 

A Community Forum is scheduled for September 14, 2011 at the Roseville Skating Center. The forum is an opportunity for the Community to provide input to the task force for their report back to the Council.

 

Doneen commented on how the Master Plan process to date has been a model example of a successful Community Engagement process.

 

4.    MASTER PLAN IMPLEMENTATION DISCUSSION

Brokke briefed the Commission on the status of the bond process and project planning progress. Project planning is going to be complicated in order to maintain program offerings and facility use without (or at least minimal) interruption. Brokke explained the upcoming processes for this first step in the implementation process. The next task includes final review of proposed projects and defining those projects with costs and possible timing considerations along with sector/district designation to comply with bonding requirements. Once the projects are more defined a public hearing will be schedule (a 30 day notification is required), following the public hearing the council can authorize the bond sale. The planning team is looking to hold the required public hearing and issue the bonds sometime before the first of the year.

 

Etten initiated a discussion on the compiled input from the July 28th community meeting. Attendees weighed in on their recommended priorities and potential missing projects and opportunities from the proposed renewal plan. Brokke also spoke about a recent all-staff meeting that reviewed the park renewal program and discussed priorities and content.

 

Commissioners recommended finding ways to keep neighborhoods and community members involved in planning and reviewing sooner rather than later in an effort to continue the momentum and energy realized through the master planning process. Dave Holt inquired into what can be accomplished while waiting for the final bonding requirements to take place. Harold Ristow commented on the significance of including shelter development early in the renewal program so as to involve the community and demonstrate how beneficial this is to the entire community. Along this same thought process, Etten spoke to how significant development of Central Park at Lexington might be early in the project timeline. CP Lexington is a heavily used community park as well as a very visual location that could act as a showcase for the renewal program. Pederson reminded the Commission that work in Central Park can potentially be supplemented by financial support from local foundations and friends organizations.

 

5.    BUDGET DISCUSSION

Brokke reviewed the most recent City Manager budget that included a number of adjusted cuts. The Park Improvement Program (PIP) continues to be identified for reductions in the 2012 and 2013 budget. It is very important that all resources remain in the Parks and Recreation Budget and that a thoughtful approach be given to the future Park Improvement Program. Commissioners were reminded that the Park Improvement Program has become more of a maintenance based operation rather than a development or improvement program. The City Council has asked for staff to share a vision for future maintenance needs and how future funding may be structured.

  • Etten commented on the need to implement both a park improvement program that provides for development and a park enhancement program that provides required maintenance to keep up our extensive park system.
  • D. Holt recommended renaming the Park Improvement Program to better identify what the funding is for, why it is needed and what the intended purpose of the funding is. Holt also commented on how he sees a large portion of the bonding money going towards maintenance needs that would have been taken care of with appropriate park improvement funding.

 

6.    DIRECTORS REPORT

  • Staff will be taking a proposal to the Council on Monday for rebuilding the Lake Bennet fishing pier using DNR funding for the materials and maintenance staff for labor.
  • Public Tree Master Plan Update – Boulevard tree inventory complete, park tree inventory 80% complete. Staff will present the update to Council in late September and to the Commission in October.
  • Arboretum Celebration Walk Update – The Central Park Foundation has contributed needed funding to replace the current engraved bricks. Over the years, the older bricks have gotten harder to read. A foundation member researched other brick companies and found one that provides an engraved brick that guarantees it will not fade or wear away. Because this is an out-of-state company the replacement and ordering process is more complicated than in the past and has required scheduling of orders and installment 2 times each year – orders placed January 15th and July 15th each year with installation in the spring and fall.
  • The Geyen Memorial in Bruce Russell Park is planned to be completed in September, the walkways will be poured in the coming weekends and plantings will follow.

 

7.    OTHER

  • Etten reminded the Community of upcoming events – Wild Rice Festival on September 17, 2011 and the Arboretum Plant Sale on September 15, & 16, 2011.
  • Ristow encouraged Commissioners to contact Mayor and Council members to thank them for their support of the Master Plan Implementation. Ristow also commented that a Community Center would be a good addition to Roseville and this $19M bond for renewal and land acquisition is a good opportunity to demonstrate to the community that this is money well spent and a possible local sales tax is a good option for funding a future community center. Ristow also complimented the Commission for being an aggressive group that is on the right track.
  • Etten thanked the citizens of Roseville, at all levels, for their work on the Master Plan and their support of its implementation.
  • D. Holt inquired about Reservoir Woods activity – the foundation has been poured, the project will continue into the next year.

 

Meeting adjourned at 7:45pm

 

Respectfully Submitted,

Jill Anfang, Assistant Director