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Parks
and Recreation Commission
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Meeting
Minutes
October 1, 2013
1. INTRODUCTIONS
2. ROLL
CALL/PUBLIC COMMENT
No Public Comment
3. APPROVAL OF
MINUTES - SEPTEMBER 7, 2013 MEETING
Commission Recommendation:
Minutes for the September 7, 2013
meeting were approved unanimously.
4. PARK &
RECREATION RENEWAL PROGRAM
o
Lexington Park Building
i. The
preliminary Lexington Park building plans were included in the Commission
packet. Also included were architect responses to recent Council questions
addressing building systems and exterior surfaces.
ii. A
contractor pre-proposal meeting was held on September 19. Twenty five building
professional attended. Discussions involved an overview of the Best Value System
along with project timing.
iii. The
City Council has authorized the development of the Lexington Park building plans
and specifications based on the 5-week project delivery. The actual project construction
will be included in the larger package scheduled for spring 2014.
iv. The
contractor(s) selection will take place following the 18 week delivery of the
plans and specifications for the entire Renewal Program.
1.
Anticipated time frame:
a. Completion of
RFP(s) = November/December 2013
b. RFP(s)
posted/promoted = January 2014
c. Best Value
Process for Contractor(s) selection = January/February 2014
v. Evenson
reviewed the building plans, walking and talking through the preliminary site
plans, images and prospective site views.
vi. The
90% plan will be ready for review on October 10.
Commissioners inquired into
building aesthetics, the Council questions, maintenance considerations and the
design vision.
o
Staff clarified responses to the Council questions regarding
potential roofing materials, the possibility of in floor heating and other
design and system related items.
o
Brokke reminded the Commission of the $500,000 budget for the
project and the need to create a facility that has functional spaces and then
work with add-alternates.
Following the discussion, the
Commission affirmed direction.
o
Natural Resources & Trails Projects
Trails
i. Commissioner
Doneen updated the Commission on discussions from the most recent NRAT meeting.
1.
Doneen reminded the Commission of community feedback that asked
for better connectivity of trails ? People want to be able to walk to parks and
then walk around in the parks once they arrive.
2.
B-2 Sidewalk
a. Important for
the community
b. Will result in
use of the majority of the Renewal Program trails and pathways funding
3.
NRATS has looked at other possible connections that may be added
with the remainder of the Renewal Program trails funding. The group had decided
to wait on making recommendations until the end of community dialogues for
other Renewal Program projects is completed so as to have a better idea of what
might be provided through other projects
ii. Evenson
explained the thought process used in creating the priority listing for
system-wide trail projects outside of the B-2 sidewalk project.
1.
Evenson spoke to Constellation consideration from the Master Plan
along with the significance of supporting the Renewal Program
iii. Commissioners
discussion included:
1.
D Holt suggested that future funding may better serve projects
that are more park specific with personal connections to individual parks
2.
P Gelbach asked about the signage plan for identifying projects
and supporting community awareness
NRATS suggested a more balanced
approach was needed between connections and in park trails. More work to come.
o
Natural Resources
i.
Doneen spoke to the high value our community places on Natural
Resources.
ii.
Staff explained that the proposed direction for Natural Resource funding
is:
1. The management
of existing situations, including; working to eliminate invasive species and adding
environment education components to neighborhood parks
2. New Renewal
Program Projects might include the addition of a natural area of some sort in
every park
3. It was pointed
out how the 2001 Natural Resource Management Plan has benefited the City in so
many different ways
i. Current
planning efforts have used the following:
1. A type, size and
location study of possible projects
2. Filtered
projects using current maintenance needs and processes vs. new maintenance
needs
3. Opportunities to
leverage funding through partnership grants
4. Sustainability
5. Benefits to
overall the park system
6. Creating
eco-system components in each sector with ties back to the Nature Center
4. Staff is working
closely with Stantec on an estimated priority listing to better establish a
system that will direct efforts for years to come
5. Natural
Resources will be a standalone RFP within the Renewal Program. The package will
be developed around outcome based performance standards. The RFP will involve a
3rd party to verify outcomes. The RFP will also suggest the use of
community volunteers to the best of our ability
i. Commissioners
inquired into how we might work to get the word out on Natural Resource volunteer
projects
6. The Natural
Resources RFP will follow the same 18 week delivery timeline as the
construction projects
Following the discussion, the
Commission affirmed direction. More work and finalization of projects to come.
i.
Most Recent Renewal Program Work
i.
Villa Park equipment has been removed from the park, sod and seeding
will begin next week.
ii.
Renewal Program Playground design work is completed. There are plans to
install 4 playgrounds this fall. Upper Villa, Langton Lake and Victoria Ball
Fields are scheduled to be traditional installs; the playground at Materion
Park is scheduled for a community build project.
iii.
The B-2 Sidewalk project goes to Council on October 14.
iv.
Survey work for Renewal Program building projects is complete.
v.
Survey work is being doing by city staff for playgrounds.
vi.
Soil boring work for foundations and footing for Renewal Program
buildings is complete.
vii.
Wetland delineations are being done at;
Villa Park
CP Ballfields
Evergreen Park
Oasis Park
viii.
Capitol Region Watershed is looking to partner on a possible project at
the upper Villa Park field.
ix.
Rice Creek Watershed is looking to partner on a possible project at the
Evergreen Park Athletic Fields.
x.
Blue Rhino Design Studio is working on preliminary cost estimates for an
interpretive display at HANC.
xi.
Information is being gathered for HVAC proposals, upgrades to carpet and
lighting at HANC.
xii.
Staff is meeting with Boardwalk construction firms in the coming weeks.
xiii.
Staff is fine tuning program, event and usage schedules in an effort to provide
the best possible information for the RFPs.
xiv.
A structural review is taking place on the Skating Center walking track
addition.
xv.
This week, staff is involved with irrigation reviews, ball field site
visits, rental shelter design reviews, code review of Lexington Park building
and work on possible land acquisitions.
5. STAFF REPORT
Brokke reported;
·
Upcoming meetings for Communities for a Lifetime are on October
24 at the Little Canada city hall and November 16 at Roseville Ramsey County
Library.
·
Working to finalize purchase agreement on a property near Langton
lake Park. This purchase is financed using park dedication funds.
·
Fire Station Open House is scheduled for October 12. Parks &
Recreation plans on using the vacated Fire Station #2 for much needed storage
(replacing temporary storage at the Hagen Building).
·
Lexington Park flowers look great for this time of the year ?
thank you to volunteers and staff for your work on this project.
6. OTHER
·
Diedrick recognized Parks and Recreation student commission Chloe
Boehm ? Merit Scholarship semi-finalist.
·
M Holt announced the upcoming FORParks 7th Annual
Holiday Gala on November 14 at the Skating Center. The evening will feature
amazing entertainment, great food and beverage all mixed into a fun community
social.
Meeting adjourned at 8:25pm
Respectfully Submitted,
Jill Anfang, Assistant Director