View Other Items in this Archive |
View All Archives | Printable Version
and Recreation Commission
November 7, 2013
Boehm, Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Stoner, Wall
notified staff ahead of time about being unable to attend
Brokke, Evenson, Johnson
Grefenberg, Michael Schroeder, Tim McILwain, Tim Wold
2. ROLL CALL/PUBLIC
Grefenberg spoke on behalf of the 75 households affiliated with SWARM (South
Area Roseville Monitor) in regards to Renewal Projects proposed for the
Southwest quadrant of Roseville. Mr. Grefenberg made it very clear that he was not speaking on
behalf of all of Southwest Roseville, just for the SWARM association membership.
· Grefenberg recognized the efforts of the Commission and the Parks
and Recreation department to
involve our community throughout the Master Plan and Renewal Program
processes and truly appreciates the level of engagement that has taken place.
· Grefenberg spoke of the disappointment by SWARM in the recent
potential Pathway Projects by the Public Works Commission. Earlier in the
planning process the County Road B Pathway was listed as a high priority, the
most recent ranking places the County Road B Pathway as #40 out of 40.
reminded the Commission that County Road B is a major artery in Southwest
Roseville and the most important connection in SW Roseville.
currently is no easy pedestrian access to Brimhall School, Fairview Community
Center or Evergreen Park due to no pathway, no sidewalk and no striped
in this area have been asking for a sidewalk along County Road B
for 20 years.
is asking the Commission to give consideration for ranking the County Road B
also voiced concern about the level of involvement by the
Pathway Committee and Public Works Commission in relation to their lack of involvement
in earlier Master Plan work.
Chair Holt recognized and thanked Grefenberg for his efforts to share
information in SW Roseville and encourage engagement among
talked briefly on how the trails and pathway Renewal Program funds
will be used based on what takes places with the County Road B-2 pathway and its final costs.
· Grefenberg spoke to the openness of the NRATS meetings and the
feeling he has had that the group is not open to all for comments and recommendations.
§ Brokke briefed the
group on the history of the NRATS (Natural Resources and Trails Subcommittee).
§ Over time, the
initial Natural Resource and Trails Work Group
indicated that they were most interested in actually doing work on
Natural Resource projects and less interested in meetings. Because of this, NRATS (Natural Resources and Trails Subcommittee) was
formed with representatives of the Public Works Commission and
Parks and Recreation Commission who agreed to work together to
coordinate the Parks and Recreation Master Plan as it relates to
pathways and connections and the Pathway Master Plan as well as
3. APPROVAL OF MINUTES -
OCTOBER 1, 2013 MEETING
Minutes for the October 1,
2013 meeting were approved unanimously.
Following the approval of
the October minutes, Matt Johnson, the recently hired Recreation Supervisor introduced
himself and talked a little about his background.
4. PARK & RECREATION
introduced design and consulting team members present to discuss most recent
work on the Renewal Program. Michael Schroeder with LHB was in attendance to
talk about park shelter designs, Tim
McILwain from HCM Architects was present to discuss the park building designs
and Tim Wold from SRF was at the meeting to provide information on courts,
fields and site work.
that the Renewal Program is moving relatively quickly at this point, it is important
that we get final plans and specs completed in an effort to get proposals out
early in 2014.
Designs for the buildings and shelters are more than 50% complete; the design
team will review
all structures with the Commission tonight. The plan is to bring a set of plans
to the Council on November 25 and to have plans completed in early December.
talked to the Commission about how the team is working to develop the enclosed buildings and
open shelters. Schroeder walked through the shelter plans for Victoria
Ballfields, FORParks and the Foundation Shelters. Design includes using the
system, maintaining an iconic design element but reworking the structures to
lighting and improved amenities and imagery. The Design Team will also carry over the
design element from the truss system to the CP Lexington Restroom Building to continue the
imagery and visually connect Central park facilities.
reoriented the Commission to the design process through a written memo
talked about how the enclosed building designs create a very identifiable
Roseville style so that structures across the community are easily identified.
The buildings will not look exactly the same; the buildings are designed for a
specific site. Locations are aligned with park connections, surround natural
amenities and park features. Each building includes a large bay element that
serves as a beacon to the community. The design helps
make a bigger impact with a smaller structure through the roofline which
meeting room volume (as an example). High glass provides an open and airy feel.
50% Plans for
Villa, Sandcastle and Oasis Parks were shared. These buildings are designed to
accommodate 30 people at tables, approximately 50 people standup reception
style. The main
gathering areas will be multi-use and serve as ice rink warming space during
the winter months.
50% plans for
Autumn Grove Park and 90% plans for Lexington Park were presented.
talked to the Commission about the orientation of the buildings and the
reasoning for facility
layout. Lexington and Autumn Grove buildings are 2200 sq. ft. with the
gathering room coming in at 900 Sq. ft., these buildings have a separate
warming room that will be
used for youth programs during the non-ice seasons. An electronic sketch-up of
Lexington Park was
shared to give Commissioners a more dynamic view of the building and its
internal and external
explained that there were no designs for the Rosebrook site because of possible
consideration for use of the Press Gym site. Brokke also reminded the
Commission that the 50% designs
may still need some adjustments.
reviewed and updated the Commission on the Contractor Request for Proposal
briefed the Commission on recent NRATS efforts;
Thirty people took part in a "Buckthorn Blaster" event that included a one hour information/education session led by expert natural resource
with two hours hauling cut Buckthorn from a designated site in Reservoir Woods
a rundown on the status of other Renewal Projects;
Stantec continues to work through the Natural Resource
opportunities to maximize the funds allocated to this area in the Renewal
Playground designs have been completed by the staff at Landscape
Park staff have removed the playground at the Victoria Ballfields
to prep the area for the first Renewal Program playground installation
Soil borings have been completed
Public Works continues to work on the surveys
Staff has decided on 80? x 180? for the dimensions of the
neighborhood hockey rinks.
5. PARK DEDICATION
explained that Roseville?s park dedication fees are about average of the
Park dedication fees are generated from residential and business development and
redevelopment. The purpose of the fees is to accommodate for the impact on
parks and recreation
infrastructure due to increased use from more residents or business community.
Improvement Program/Park Improvement Program and the investment being made is an
important factor when considering Park Dedication Fees. State law directs that funding is
used for capital improvements. In the past park dedication funds have been used for land
acquisitions as well. The last time the park dedication fees were raised was the
residential fee in 2011 and Commercial in 2012.
Chair Holt talked to the importance of an annual review of the fees.
agreed that now is not the time to raise the fees. No action taken on this
6. PARK BOARD
in response to the commission?s earlier request for more information on the Capital
Improvement Program and the Park Improvement Plan. Chris Miller, Finance Director,
provided a memo to the Commission and Brokke outlining Parks and Recreation specific
Capital Improvement Programs and Park Improvement Plan. The memo addressed program
background information, a brief discussion of the 20-year Parks and Recreation
CIP, an overview
of the PIP and capital asset replacement financing options. Commissioners agreed that
it would be helpful for Finance Director Miller to come in and talk with the commission.
explained that the current maintenance budget is about $1M annually. CIP
funding is a 20-year
program meant for larger items such as buildings and structures, playgrounds, bridges and
boardwalks, as a few examples. The current CIP listing suggests a $51M investment
over the next 20 years. The Renewal Program covers the first 3-4 years of the current 20
year program, after that it is estimated that the cost would be $1.5M annually
to maintain our
current resources and keep things within the expected life cycles. The CIP also includes
about $200,000 annually in pathway maintenance and an additional fund for vehicle replacements.
Brokke also mentioned that the Golf Course and the Skating Center each have
separate CIP programs.
program takes care of natural resources along with other small park maintenance projects like
aglime for ball fields. Staff are working with the recently acquired asset management
software to better manage resources and track maintenance needs.
Commission Chair Holt inquired into the PIP name - wondering if
this is the best terminology to
use seeing how this program deals mainly with maintenance work, perhaps a new
name would help the community better understand the program.
D. Holt asked Brokke to explain the difference of how CIP and PIP
programs would be handled between a park board and the current parks and
A park Board would be more involved in the budget allocations. It
would be expected that board members would better understand the intricacies of
a budget. A park board would be more responsible for the actual budget
development and recommending levy levels to the Council.
7. 2014 DRAFT CALENDAR
agreed to move forward with the recommended calendar and address
possible conflicts as they arise.
8. STAFF REPORT
The Villa Park Watershed project is nearly completed.
The park building time frame is not yet finalized, looks as if
most work will
be done in 2014.
Staff are using a planned approach to SW Roseville, this includes
Master Plan information as a guide.
Staff will pursue options as they come up and will definitely
engage the community in the future.
The Roseville Communities for a Lifetime process is continuing,
next meeting is November 16.
OVAL opens Friday, November 8!
Roseville Visitors Association (RVA) OVALuminations will take
place on Friday, November 8 at 6:30pm. Thanks to the RVA for their longtime
sponsorship of this program.
M. Holt announced the upcoming FORParks Holiday Gala will take
place on November 14 at the Skating Center. The evening will feature
amazing entertainment, great food and beverage all mixed into a fun community
Meeting adjourned at 9:25pm
Anfang, Assistant Director