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Parks and Recreation Commission


Meeting Minutes

January 7, 2014

6:30 p.m.

 

PRESENT:   Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Stoner

ABSENT:     Azer, Boehm, Simbeck and Wall notified staff ahead of time about being unable to attend

STAFF:        Anfang, Brokke, Evenson

 

 

1.    INTRODUCTIONS

 

2.    ROLL CALL/PUBLIC COMMENT

None

 

3.    APPROVAL OF MINUTES - DECEMBER 3, 2013 MEETING

Commission Recommendation: 

Minutes for the December 3, 2013 meeting were approved unanimously.

 

4.    PARK & RECREATION RENEWAL PROGRAM

     Brokke and Evenson updated the Commission on the Renewal Program.

·         Trails & Pathways: $2M allocated in the Renewal Program

o    $2.6M in projects have been identified:

§  County Road B2 is potentially a $1.3M project. Staff are inquiring into the possibility of allocating storm water funding to address those areas of the B2 project, resulting in a savings to the Renewal Program Pathways budget

§  $50,000 is ear-marked for pathway signage

§  Doneen inquired into whether the County would be involved in funding any of the pathway projects

·         Brokke responded that the County has not identified funding but they do support the concept

o    Evenson reviewed the spreadsheet of projects and pointed out the projects using the pathways map and walked the Commission through the suggested projects

o    D. Holt inquired into more information on striped shoulders component of projects

§  Evenson talked about adding striped shoulders along low volume roads with low speeds. A striped shoulder is a painted line separating pedestrians from vehicular traffic with sufficient safe distance from cars

o    Evenson explained to Commissioners that the RFP for the pathways would not be part of the initial announcement and are scheduled to go out in mid-February

·         Natural Resource Management: $1.5M allocated in the Renewal Program

o    Evenson talked about the potential of grants to leverage funding and hopefully maximize the Natural Resource dollars. The Renewal Program looks to spread the investment in Natural Resources as wide as possible

§  Natural Resources are recognized as a high priority for our community. The goal of the Renewal Program is to include a natural area in every park and feature a Natural Resource project in each sector

·         Our Natural Resource consultants have identified projects in every park with attention for maintenance needs and new additions to the community

§  Doneen appreciated the work that has been done to identifying the core projects and recognizing the core projects as identified in the Natural Resource  Master Plan plus those initiatives the community is interested in

·         Evenson addressed the upcoming RFPs

o    Like the pathway projects, the Nature Center project and the Skating Center project RFPs will be going out mid-February. All remaining RFPs (8 RFPs totaling over $10M in park improvements) will be released January 21

 

5.    COMMUNICATIONS PLAN DISCUSSION

Commissioner Gelbach prepared a draft matrix for discussion purposes to begin the Commissions thought process towards Parks and Recreation communications with the Community. The spread sheets were prepared looking at all potential audiences and how we might get the best mileage out of all the good things being done throughout Roseville's parks and recreation system.

 

In many instances the Community communications address

·         What can the Parks and Recreation Commission and ultimately Parks and Recreation do for the Community, and,

·         What can the Community do for Roseville parks and Recreation?

Gelbach recognized the need for talking points that allow for accuracy and a consistent message. It is important to communicate why we are here and what we are doing (through the renewal program).

 

Gelbach encouraged the Commission to review the spreadsheet and provide feedback. Communication is an ongoing process; we look to include Commission Communication as an ongoing and regular Commission Agenda item for the coming year.

 

6.    STAFF REPORT

Brokke reported;

·         Weather update: "It?s been cold" J

o    Unfortunately recent weather has resulted in cancelled programs and facility hours.

o    On the good side, the extreme cold could possibly be killing the EAB. Reports suggest that -30 degree temperatures could kill 90% of the larvae

o    In anticipation of the cold, maintenance staff were out over the first weekend in January doing some pathway clean-up of snow

·         2014 Park Shelter reservations began Thursday, January 2.

·         The winter brochure has been delivered to area homes - check it out for indoor and outdoor recreation opportunities.

·         Council has recently discussed the addition of 2 new commissions; citizen engagement and finance.

·         February Commission meeting will be on Thursday, February 6 due to Caucus' earlier in the week.

 

7.    OTHER

·         Commissioner Diedrick recommended adding the Commission Communication Plan to the Commission Goals.

·         D. Holt suggested adding the Commission Goals to each meeting as an opportunity for update.

·         L. Diedrick has been appointed for a second term. Congratulations!

 

Meeting adjourned at 8:15pm

Respectfully Submitted,

Jill Anfang, Assistant Director