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Parks and Recreation Commission


Meeting Minutes

October 7, 2014

6:30 p.m.

 

PRESENT:  Azer, Diedrick, Doneen, Gelbach, D. Holt, M. Holt, Stoner

ABSENT:    Newby, Wall notified staff about being unable to attend

STAFF:      Anfang, Brokke

 

 

1.    INTRODUCTIONS

Teague Bogenholm attended the meeting as a potential youth commission member. He introduced himself, explained his interests and was welcomed by the Commission.  

 

2.    ROLL CALL/PUBLIC COMMENT

·         Brokke shared an email from Jackie Schroeder regarding snow removal along Co. Rd. C.

o    Staff spoke about how County Road C is challenging due to circumstances around the County plowing schedule and the extent of plowing requirements throughout the City with current equipment levels.

o    Commissioners discussed the need for increased equipment and staff to meet current sidewalk plowing needs.

·         Gary Grefenberg was in attendance representing Southwest Roseville.

o    Grefenberg thanked the Commission for their efforts to support and provide the new pathway along County Road B.

o    Grefenberg also spoke on Renewal Program work scheduled for Evergreen Park. Grefenberg referenced Roseville?s interest in having pathways and connectivity throughout the City. Because of this interest, Grefenberg recommended that funding for field and irrigation improvements at Evergreen Park be redirected toward pathway improvements in the area.

·         Commission Chair Holt responded to Grefenberg's comments by explaining that recent park planning in Roseville looked to accommodate all parks & recreation users and services at some level and worked tirelessly to distribute improvement funding throughout the community and addressing needs for those interested in the environment, those interested in connectivity, and those interested in active community spaces.

 

3.    APPROVAL OF MINUTES - AUGUST 5, 2014 MEETING

Commission Recommendation: 

Minutes for the August 5, 2014 meeting were approved unanimously, Doneen abstained.

 

4.    APPROVAL OF MINUTES - SEPTEMBER 10, 2014

Commission Recommendation: 

Minutes for the September 10, 2014 meeting were approved unanimously, Diedrick & Stoner abstained.

 

5.    DISCUSS PRELIMINARY PARK BUILDING OPERATIONS

Anfang discussed preliminary policies and rental pricing for Community Facilities throughout the Parks & Recreation System.

·         The opening of the replacement buildings at Autumn Grove, Lexington, Oasis, Rosebrook, Sandcastle and Villa Parks has led to a review of all Parks & Recreation managed facilities.

·         The draft Roseville Community Facilities document included;

o    a listing of facilities at the Skating Center, Cedarholm Golf Course, Nature Center, Park Buildings, Park Shelters and City Hall

o   Use priority listing

o   Policies addressing;

Scheduling

Deposits & Refunds

Hours of Operation

Tobacco & Vapor Use

Staffing

Alcohol

Rental Rates

Kitchen Use

Liability

Other

o   Fee Structure

Park Buildings

Park Shelters

Skating Center

Nature Center

Cedarholm Golf Course

Muriel Sahlin Arboretum

Community Gymnasiums

Outdoor Courts, Fields & Rinks

 

6.    CITY COUNCIL JOINT MEETING PREPARATION

Parks & Recreation Commission will meet with the City Council on November 17. Brokke suggested considering topics that are forward thinking yet applicable to current needs/interests and using this time to communicate timely information. Brokke talked through potential topics including;

·         Deer Population Management - timely. Does the Council want the Commission to so some work on this issue?

·         Historical Society Home - Members of the Historical Society have been in contact with the Architecture program at Globe College and have collected information on a phased site development program. Historical Society members are also exploring possible grant opportunities to help support the project. Additional City supported funding needs to be discussed.

·         Community Center - during the last few years, the Council has asked the Commission to continue to explore, consider and research topics related to a Roseville Community Center - does the Council want the Commission to work on this topic at this time?

·         D. Holt inquired into what other Commissioners felt were the most appropriate topics to speak with the Council about at this time, he will take into consideration this discussion and meet with staff about what might be the most appropriate discussion at this time.

·         Commissioner Stoner asked that the Park Board discussion be added to the list for future Council updates.

 

7.    PARKS & RECREATION RENEWAL PROGRAM STATUS

Brokke shared the current Project Progress Report for the Renewal Program.

·         Doneen asked that staff and Commission consider pursuing a partnership with the school district to manage the property at the Fairview Community Center as a park.

·         Brokke will speak with City Manager about having a conversation with School district administration on this topic.

 

8.    STAFF REPORT

Brokke provided the following updates:

·         Photos of new understory growth at Langton Lake Park following Buckthorn removal, Emerald Ash cleanup and storm damage during the past 18 months. A healthy green habitat is beginning to establish itself in the area.

·         Villa Park has had quite a bit of Natural Resource Management work done recently resulting in marked changes to various areas in the park. The work has resulted in the removal of Buckthorn and other invasive plants. Areas will be planted/seeded with native plantings. Staff has heard from a number of park users inquiring into what has taken place in the park. We have learned that communication needs to be ongoing and serve as an education process. Efforts will be made to keep area residents informed of upcoming work, this will be the standard for all natural Resource projects throughout the City.

·         Thank you to Friends of Roseville Parks for an excellent event at the OVAL this past Friday. Tapped and Uncorked was a great success.

·         Brokke remembered former Roseville Parks and Recreation Director and Roseville Mayor Frank Rog as the catalyst who built the parks & Recreation system.

 

9. OTHER

o    none

 

Meeting adjourned at 8:30pm

 

Respectfully Submitted,

Jill Anfang, Assistant Director