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Parks
and Recreation Commission
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Meeting
Minutes
May 5, 2015
Cedarholm Golf Course
6:30 p.m.
PRESENT:
Becker-Finn, Diedrick, Heikkila, Doneen, Newby, O'Brien, Stoner
ABSENT: Bogenholm,
Holt, Gelbach notified staff about being unable to attend
STAFF: Anfang,
Brokke, McDonagh
OTHERS: Roger
Hess Jr.
1. INTRODUCTIONS
2. ROLL
CALL/PUBLIC COMMENT
Roseville Resident Roger Hess Jr. was
in attendance for tonight's meeting, Roger chose not to comment at this time. Staff
recognized an email for a community member sharing ideas for management &
operations of Cedarholm.
- Commission Chair Stoner shared information on the revised
program for Roseville U.
- Commissioners agreed to re-arrange tonight?s agenda to
accommodate videotaping of items 5 & 6 and Golf Course operations
discussion before course tour.
3. APPROVAL OF
MINUTES - APRIL 7, 2015 MEETING
April 7, 2015 minutes passed
unanimously.
4. PARK and
RECREATION RENEWAL PROGRAM STATUS
Brokke reviewed the program
progress report.
·
All park buildings are open and serving as vital community
gathering places.
·
Remodeling at Park Shelters is completed and the facilities are
available for use.
·
Final adjustments are being made to the boardwalk at HANC.
·
Tennis Courts that were rebuilt last fall are being color-coated
this spring.
·
Field improvements have been completed on four CP Victoria
fields.
·
Community volunteers have been very busy working on monthly
Natural Resource projects throughout the community.
·
The City Council approved a 2 year contract with a local
environmental firm to perform the required monitoring and reporting to the
Minnesota Pollution Control Agency for the newly acquired property adjacent to
and now a part of Autumn Grove Park.
5. STAFF REPORT
Staff shared early spring events,
facility use and program updates.
6. CEDARHOLM
GOLF COURSE TOUR & DISCUSSION
Brokke & McDonagh presented a
brief history of Cedarholm Golf Course and overview of golf operations.
Commissioner discussion followed;
·
Doneen inquired into what staff see as the top list of
needs/priorities.
o
Staff spoke to capital needs with the clubhouse and maintenance
shop. Staff also recognized that Cedarholm is used and maintained uniquely from
other courses resulting in items realizing an extended life beyond typical
industry standards.
·
Stoner asked about the Finance Director's report and wondered if
the current $20,000 in administrative fees is the right number. Stoner also
wondered if the current staffing level is correct.
o
Staff responded that the $20,000 administrative fee has been
consistent for many years now.
o
Golf Course staff focus their efforts on the course during the
golf season and get some additional assistance on projects from the maintenance
staff and a shared maintenance position with the Skating Center, plus work on
department-wide tasks like turf management and marketing.
·
O'Brien asked if there is a good study of how golf staff spends
their time.
o
Brokke spoke to how staff works across the department and
mentioned that the department has begun using the Pubworks system to track
tasks along with hours during individual pay periods.
·
Heikkila recognized increases in concession sales in 2014.
o
McDonagh explained the golf course had a very successful Groupon
campaign that resulted in increased concession sales thanks to collateral
purchases by those using Groupon purchases
Meeting discussions and
videotaping adjourned at 7:30pm. At this time, Commissioners continued their
meeting with a walking tour of the Course.
·
Commissioners spent time at the maintenance shop seeing
first-hand how space is maximized to store riding carts, learned the types of
equipment currently being used to maintain the course grounds & facilities.
·
Commissioners walked the course learning the processes used to
maintain turf, trees and plantings. Staff also pointed out supporting structures
and course features.
Meeting adjourned at 8:50 pm.
Respectfully Submitted,
Jill Anfang, Assistant Director