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Parks and Recreation


 

Parks and Recreation Commission Minutes

MARCH 3, 2009

 

   PRESENT:             Brodt Lenz, Hiber, Kamrath, Kruzel, Pederson, Ristow, Stark, Willmus

   ABSENT:              Kendall

   STAFF:                Brokke, Anfang

 

1.      INTRODUCTIONS/ROLL CALL/PUBLIC COMMENT

No Public Comment

 

Commission Chair Willmus and others took some time at the start of the meeting to recognize out going commissioners Mark Kamrath and Michelle Kruzel.  During the past six years, Mark and Michelle have been involved and committed commissioners.  Their insight and community connections will be missed

         

2.      APPROVAL OF MINUTES - FEBRUARY 3, 2009 MEETING

Commission Recommendation:  Minutes for the February 3, 2009 meeting    were approved unanimously.

 

3.      DEPARTMENT REVIEW

Anfang updated the commission on upcoming events and programs, as well as the Leadership St. Paul Volunteer Enhancement Program.

·        Spring Break Camps for School Age Children

·        Jr. Olympic Basketball Skills Competition

·        ARTS@theOVAL ~ March 28 & 29

·        Adult Trips ~ Chocolate Tour and Church Basement Ladies

·        New HANC Programs ~ Women Outdoors & Birding

·        Summer Events and Sponsorships

 

4.      DEPARTMENT RE-ORGANIZATION AS A RESULT OF MVHC LOSS

Brokke shared his memo to City Manager Bill Malinen on Parks and Recreation's recommendation for reductions toward the anticipated budget cuts resulting from the loss of state funding from the elimination of Market Value Homestead Credit.  The City anticipates losing over $400,000 and the Parks and Recreation percentage is $117,000.  Staff has worked to create a reduction plan that least affects the community.

 

Brokke walked through the three areas of reduction;

·         Staff Reorganization - loss of 3120 FTE hours (1.5 full time positions)

o        Shifting of existing staff positions to take on more responsibilities in an effort to accommodate for the 3120 hours of lost staffing.

o        Reduced staffing presence at the Nature Center

·         Program and service cutbacks and operation adjustments

o        Reduce after hours staffing for City Hall Campus

o        Change Skate Park from Tier 2 to Tier 1

o        Reduce number of portable restrooms located throughout park system

o        Eliminate July 4th daytime activities

o        Reduce number and availability of outdoor rinks

o        Produce brochure in-house

·         PIP cutback

o        $6,000 for 2009, added to the $421,000 that has been cut since 2004

 

Commissioners commented on a number of the recommendations and voiced their concerns about the loss of staffing, reduction of portable restrooms, the end of a community legacy on July 4th and the change in 2009 PIP funding.

 

5.      FRANK ROG AMPHITHEATRE UPDATE

Anfang updated the Commission on progress of the Amphitheatre project.  Project Components include;

·         Facility repairs to roof and siding as well as facility painting.

·         Sound and lighting upgrades

·         Lakeside decking repairs and replacement

·         Addition of public art

·         Facility rededication and community celebration

 

6.      ELECTION OF CHAIR AND VICE CHAIR

Commission Recommendation: 

Motion by Willmus to recommend Jim Stark for the position of Vice Chair of the Parks and Recreation Commission. Second by Gale Pederson.  Motion passed unanimously.  Jim Stark abstained

 

Motion by Pederson to recommend Bob Willmus for the position of Chair of the Parks and Recreation Commission. Second by Harold Ristow.   Motion passed unanimously.  Bob Willmus abstained

 

 

7.      DIRECTOR'S REPORT

·        Ten applications have been submitted for the three available Parks and Recreation Commission seats.  The individual selected to fill the remainder of Jeff's term would serve for one year with the opportunity to reapply at the end of the term

·        2009 PIP was approved by the Council

·        Council approved the state bonding projects

·        A parking lot agreement addendum with the Wildlife Rehabilitation Center has been extended to 2013

·        The Master Planning RFPs will be included on an upcoming Council agenda

·        Volunteer Appreciation Dinner hosted 192 parks and recreation volunteers for an evening of good conversation, fantastic food and musical entertainment.  Thank you again to the Roseville Olive  Garden for donating the spaghetti dinner - this is the 16th year in a row that the Roseville Olive Garden has made this generous donation

·        On Wednesday and Thursday of this week staff representatives from Sioux Falls, South Dakota will be visiting us to discuss the National Accreditation process

·        Future Commission Agenda Items to be considered;

o        Forestry Program

o        Commission Goals 2009-2010

 

8.      OTHER

·         When are we looking to have a joint Council-Commission meeting?

o        June or July

o        Commission would like to suggest a less formal setting for the meeting - perhaps everyone sitting around the round table to encourage a more interactive dialogue.

·         Michelle Kruzel thanked everyone for the opportunity to be a part of the Parks and Recreation Commission.  She may no longer sit on the commission but she is committed to continuing her support for the department and to be involved in the community.

·         Mark Kamrath became a commissioner with the hope of giving back to the community - he is proud to see the efforts and initiatives the Commission has led, become a reality in the community.

·         Bob Willmus thanked Michelle and Mark for their involvement and support and encouraged them to stay involved.

 

Meeting adjourned at 8:30 pm

 

 

Respectfully Submitted,

Jill Anfang, Assistant Director