Parks and Recreation Commission Retreat and Park tour Minutes
Sept 18, 2010 - 9 a.m.
PRESENT: Azer,
Doneen, Etten, D.Holt, M. Holt, Jacobson, Pederson, Ristow, Stark, Willmus
ABSENT:
STAFF: Brokke,
Anfang, Evenson
1. WELCOME
2. PRESENT and
DISCUSS PARKS and RECREATION DRAFT MASTER PLAN
Brokke introduced Master Plan
Draft presentation.
Michael Schroeder from LHB was
present to brief commission on the latest version of the Master Plan Update.
Schroeder was looking for feedback from the commission on the organization of
the document, clarifications, omissions and input on what works and what does
not.
Commission Discussion:
- Stark inquired into how citizens can comment on the plan
and future implementation.
- Etten questioned section organization, his suggestion is
to move ?essential service? discussions earlier in section 1 and group the
constellation and sectors discussions with the neighborhood and community
orientation, these moves recognize the significance of the essential
services discussion and grouped like topics, it was also suggested that
the following sections follow a similar organization.
- M. Holt recognized the respectfulness that was shown
through out the document to the work done by earlier generation of
citizens.
- Doneen suggested creating a one page highlight of the key
directions that can be used to promote and educate.
- D. Holt suggested titling the first section Core Values
and Key Directions to better describe content.
- Doneen asked for a key or more clarity for the
Constellation diagram.
- Doneen and Etten suggested including ?bringing
neighborhoods together: as part of the first section essential service
dialogue (similar to writings on page B3).
- Doneen inquired into the selection of parks used for the
concept plans
o
Stark commented that the group seemed to represent a spectrum of
park types.
o
Schroeder added the parks were chosen based on geographic
diversity, need for shelter upgrades and served as a design demonstration more
than a concept development.
- Etten suggested moving the listing of Parks and Recreation
benefits to earlier in the document as these frame the need for master
plan updates.
- M. Holt suggested sighting or identifying sources used
when writing the benefits section. A bibliography or source list may be
useful in the appendices.
- Etten suggested making the second section more concise
o
D. Holt added that a picture flow chart may help visualize the
information.
- Doneen commented that writers did a good job of capturing
the community input for the Southwest Corner but felt that the dialogue
may lead readers to believe that needs are being met with parks and
facilities in Falcon Heights and Lauderdale.
o
Commission wide discussion followed with many around the table
suggesting that the document presents the Southwest Corner situation exactly as
it is and makes good recommendations for rectifying the lack of parks in this
area.
- Commission agreed to submit all suggestions and comments
to Jeff Evenson for consideration in the final document.
3. DISCUSS
MASTER PLAN NEXT STEPS
Brokke introduced the Master Plan implementation process.
Citizen involvement will be as important in this stage as it was in the master
plan update stage. Jill Anfang will be taking on a leadership role in the
implementation process.
Anfang outlined some early
thoughts on the implementation process. She talked about how the
implementation process needs to be a grass roots initiative with participation
by a wide range of community members. It has been suggested that a core team
of community leaders work with a larger group of community representatives to
educate and communicate the Master Plan findings, promote the implementation
process and support a referendum for maintenance and development. Traits for
the core implementation team include (but are not limited to) heart and
passion, business and financial skills, communications and promotions skills, and
community and political connections. Azer suggested adding a volunteer
coordinator to the core team to organize and coordinate the larger work group.
There is a place for everyone
interested in being involved in the master plan implementation process; work
groups will have broad representation and can include constellation
representatives, association and affiliation representatives, special interest
groups, commissioners and master plan citizen advisory team members. Commissioner
Doneen suggested adding community members with a connection or interest in the Master
Plan key recommendations (i.e. trailways and connectivity, implementation of
the constellation concept, community center).
The Master Plan Update involved
extensive community input. A necessary implementation component is a
statistically valid survey to support earlier findings and give direction for
the implementation process.
A preliminary, generalized
timeline was shared;
o
September 2010 Community Survey inquiries
o
October 2010 Community Feedback on Master
Plan Update
o
October-November 2010 Establish Core Implementation Team
o
November 2010 Master Plan Adopted by Council
and Commission
o
November-December 2010 Orientate, Educate, Strategize with
Implementation Team
o
December 2010 Establish Work Groups
o
January-February 2011 Community Survey
o
March-April 2011 Analyze findings, strategize
communications
o
April-August/November 2011 Communicate and Educate
Commissioners requested details of
preliminary implementation information be emailed to them before next meeting.
4. PURPOSE, ROLE
and RESPONSIBILIITES of the COMMISSION
Brokke gave a brief overview of the
purpose, role and responsibilities of a Roseville Parks and Recreation
Commissioner. A copy of the power point presentation was sent to all
commissioners following the retreat.
5. TOUR of PARK
SITES
The original
parks and facilities tour was shortened due to discussions on the Master Plan
taking longer than planned. Commissioners visited Pocahontas, Rosebrook, Oasis
and Autumn Grove Parks to view areas first hand and review concept plans for
these areas.
Meeting adjourned at 2:30 pm
Respectfully Submitted,
Jill Anfang, Assistant Director