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Meeting
Minutes
Tuesday, November 29, 2016 at 6:30 p.m.
1. Introduction
/ Call Roll
Chair Cihacek
called the meeting to order at approximately 6:30 p.m. and at his request,
Public Works Director Marc Culver called the roll.
Present: Chair Brian Cihacek; Vice Chair Sarah Brodt
Lenz and Members John Heimerl, Joe Wozniak, Thomas Trainor, Kody Thurnau;
with Member Duane Seigler arriving shortly after the meeting began
Staff Present: Public Works Director Marc Culver and
Assistant Public Works Director Jesse Freihammer
2. Public
Comments
a.
John Kysylyczyn, 3083 Victoria Street
Mr.
Kysylyczyn suggested future 2017 topics for the PWETC to consider for review
and recommendation.
·
Referencing the Uniform Traffic Control Manual for traffic sign
protocol and logistics, Mr. Kysylyczyn noted several locations in Roseville,
and common in other metropolitan cities, where stop signs don?t necessarily
belong (e.g. three-way stop at intersection of S Owasso and Galtier). Mr.
Kysylyczyn opined that when signs are installed where they don?t normally
belong, people have a tendency to drive through them and they actually become
more of a traffic hazard and do more harm than good.
·
Along that same line, Mr. Kysylyczyn noted that the City
Council approves traffic signals on roadways within Roseville under Ramsey
County and State of Minnesota, noting several situations where turn arrows
remain fully activated during early morning hours (e.g. 3:00 a.m.) for right
turn lanes and didn?t make sense to stop through-traffic at that off-peak
time of day. One example cited by Mr. Kysylyczyn was at Fairview Avenue and
County Road C.
3. Approval
of October 25, 2016 Meeting Minutes
Comments
and corrections to draft minutes had been submitted by PWETC commissioners
prior to tonight?s meeting and those revisions incorporated into the draft
presented in meeting materials.
Member Wozniak
moved, Member Trainor seconded, approval of the October 25, 2016 meeting
minutes as amended.
Corrections:
·
Page 1, Line 2 (Lenz)
Typographical
correction of Chair identification versus Vice Chair
·
Page 7, Line 293 (Heimerl)
Typographical
correction from ?comrade? to ?compared?
·
Page 18, Line 778 (Trainor)
Typographical
correction for January 2017 PWETC meeting date from the 17th to
the 24th
Ayes: 7
Nays: 0
Motion
carried.
4. Communication
Items
Public Works
Director Culver and Assistant Public Works Director Freihammer provided
additional comments and a brief review and update on projects and maintenance
activities listed in the staff report dated November 29, 2016.
Discussion
included solar installation package delayed by the City Council pending a
broader discussion facilities and possibly repurposing some functions on the
city campus with Sundial Solar still interested in working with the city, but
also possibly seeking additional requests for proposals (RFP?s) if and so
directed by the City Council;
5. Eureka
Recycling 2015 Annual Report and 2017 Plan
Marc
introduced Mr. Chris Goodwin with Eureka for the 2015 annual report.
Mr. Goodwin
thanked the PWETC for this opportunity and noted the reason for delaying the
2015 report was due to ongoing negotiations between the City and their firm
and the competitive proposal process. Mr. Goodwin advised that the 2016
report would be forthcoming to the PWETC in the near future.
For the
benefit of the public listening at home and those in the audience, Mr.
Goodwin displayed portions of the presentation (Attachment A) during his
verbal report.
Discussion by
PWETC members of Mr. Goodwin and/or staff during the presentation included:
·
Tonnage collected (page 2) tallied for single-family units as
participating multi-family units were difficult and work-intensive to track
due to the transient number with turnover at those properties and defining
who was participating and when;
·
Linkage of the WARM model analysis of impact on climate change
for recycling trucks and getting materials to market and additional
information available at that link (page 11);
·
Defining how and where educational efforts are working for
example, choosing the top 5 % to 10% of contaminated or non-recyclable
materials going into residual numbers (2.3%) and focusing on broader or more
refined lists as needed (e.g. dangerous items such as helium tanks, sharps,
and recyclable plastic bags jamming up machinery at the MRF);
·
The need for consumer muscle in alerting food manufacturers to
not use black plastic microwave trays for their product as the black dye
prevents sorting them with eye beams for processing.
Of note, Mr.
Culver highlighted results from the Taste of Rosefest Zero Waste event, the
second year in a row that resulted in 96% of the waste being composted or
recycled. Mr. Culver thanked the Rotary Club and Eureka Recycling for their
partnership with the City in this great collaborative effort.
Mr. Cihacek
thanked Mr. Goodwin for his summary; noting he would be returning in several
more months with the 2016 year-end report, at which time additional questions
could be addressed.
Mr. Goodwin
encouraged PWETC members to direct any additional comments between now and
then to city staff to forward to him for a response to the entire PWETC.
6. 2017
Public Works Work Plan
As detailed in
the staff report of today?s date and the presentation by Mr. Culver and Mr.
Freihammer, 2016 accomplishments were reviewed and a summary of the
aggressive schedule for 2017.
Items of note
provided by staff included the bulk of redevelopment and expansion at
Rosedale Mall and related infrastructure improvement mitigation (involving
the City of Roseville, Ramsey County and MnDOT) paid for in bulk by the
development, with the possibility of some state participation to advance
replacement of the signal; and success of replaced failing sidewalk pavers at
Lexington and Larpenteur (just west of Taco Bell Restaurant) providing a much
better solution around boulevard trees, initially part of the streetscape
project several years ago.
Specific to
water main replacement, Mr. Culver noted that in preparing the next year?s
department work plan, staff annually reviewed all infrastructure conditions
focusing on low-rated systems; and with water mains in particular determined
which method was indicated for repair or replacement (e.g. open cut, lining,
pipe bursting, or other tools) as noted during the presentation earlier in
2016 to the PWETC by Mr. Paul Pasko from SEH. Depending on the number of
service connections to the main and overall cost involved, Mr. Culver advised
that this defined the best method to use for each project.
At the request
of Member Seigler, Mr. Culver reviewed the process involved for ?iron
enhanced sand filters? used on ponds and stormwater devices, with the
exception of those infiltrating and creating other issues. Mr. Culver noted
that one had been installed as part of the Twin Lakes Parkway extension
project and also noted one was located on Oakcrest next to the Rosedale
Center. Mr. Culver advised that these techniques allowed a reduction in
phosphorus at that point of use and reduced it and controlled vegetation at
local water bodies.
At the further
request of Member Seigler, Mr. Culver advised that MnDOT was continually
testing new products or devices for traffic counts, including 24/7, typically
used on ramps and freeways. While this technology is available, Mr. Culver
reported that those permanent ones were not only more expensive to install
but also to maintain. Mr. Culver noted that the two counters currently used
by the city were the easiest to set up and the least expensive. Mr. Culver
further noted that video was growing in popularity and capabilities,
including the machine vision market as a growing industry, making future use
and costs more feasible, but not yet at this point for municipalities.
In summary,
Mr. Freihammer reported that the 2017 Public Works Plan involved an estimated
$7 to $8 million, utilizing a variety of funding sources, including utility
funds and Minnesota State Aid (MSA) funds for roadways under that category.
Mr. Freihammer
provided a partial list of those projects anticipated by other agencies that
will have general impact for Roseville, including MnDOT?s rehabilitation of
Snelling Avenue between Como Avenue and Trunk Highway 36, including
additional turn lanes at Larpenteur, ADA upgrades, and resurfacing.
Mr. Freihammer
advised that Ramsey County had several areas scheduled for mill and overlay;
including County Road B, Sandhurst, Rice Street, Cleveland Avenue, Iona,
County Road D (four-lane and three-lane conversions) and storm sewer
modifications.
Mr. Freihammer
reported on a major Metropolitan Council Environmental Services project
replacing their interceptor and meter on Avon Street near Valley Park, and
lining their interceptor around Dale Street, south of Trunk Highway 36, as
well as lining their interceptor under County Highway 88 in western
Roseville.
For watershed
projects affecting Roseville, Mr. Freihammer reported that Capitol Region
Watershed District had received a watershed grant for work in this area; Rice
Creek Watershed District has 2018 construction (2017 preliminary work) for
iron enhanced sand filter installation at Oasis Park; and Ramsey County-Washington
Metro Watershed District has storm pond clean-up scheduled as well as work on
the S Owasso drainage issues.
At the request
of Member Seigler, Mr. Culver advised that this is becoming a typical average
annual expenditure as expenses increase and in response to the City Council?s
aggressive action in developing in-depth infrastructure management and
capital improvement program among all city assets. Toward that end, Mr.
Culver noted that the city had been collecting funds for awhile, but with the
addition of the Public Works Department?s Environmental Specialist, Ryan
Johnson, through his efforts a more comprehensive program had been
developed for pond clean-up and to address best management practice (BMP)
that may be more expensive initially but develop more efficiencies going
forward.
Specific to
the Snelling Avenue project, Member Thurnau asked that a future agenda
discussion include a synopsis of all improvements involved, particularly to
review the Pathway Master Plan and Snelling Avenue improvements for sidewalks
along that segment, and especially in the area of Har Mar Mall with a missing
segment.
Mr. Culver
duly noted that request and advised that staff was also planning additional
information for the PWETC in the future on the Pathway Master Plan in
conjunction with the comprehensive plan update process.
At the request
of Member Wozniak, Mr. Culver reported on the anticipated timeline for the
Rosedale signal redesign; with a kick-off meeting later this week with the
consultant, MnDOT, Ramsey County and others involved to reconfirm all
components of the project. Mr. Culver advised that the intent was that the
project goes out to bid in the spring of 2017, with Rosedale Center having a
preferred window of opportunity for the work to be done as their construction
projects are phased in and in conjunction with mall operations in general
(preferably with work scheduled in June through August of 2017).
At the request
of Chair Cihacek, Mr. Culver provided a brief update on the delamination issue,
reporting that while theories abound, the chemistry was still under review in
the laboratories and therefore, he was not yet prepared to make a
recommendation to the City Council to reinstate annual sealcoating processes
in 2017 or 2018 until that additional research was completed.
7. Possible
Items for Next Meeting ? January 24, 2017
Discussion
ensued regarding the scheduled December PWETC meeting and preference of
members as to whether or not to meet due to the holiday season.
Member Lenz
moved, Member Thurnau seconded, cancellation of the December 27, 2016 PWETC
meeting; with staff directed to provide required administrative notice as per
statutory requirements.
Ayes: 7
Nays: 0
Motion
carried.
Metro
Transit Update
Member Seigler
requested that a future agenda item include an update from Metro Transit with
an update on bus ridership in general and specifically A-Line ridership
(number of passengers, buses and how many riders per bus) if possible overall
and between certain segments and directionally. Mr. Culver advised that
staff would ask Metro transit representatives to provide as many metrics as
possible to the PWETC. Chair Cihacek also asked that Metro Transit be
prepared to address bus stop locations and disparities (e.g. nothing north of
County Road C-2 and other northern suburbs that were also comparatively
underserved), and other businesses campuses not served well on the north
side, creating more traffic congestion for Roseville. Member Lenz noted the
lack of east/west connections. Chair Cihacek asked that Metro Transit
provide staff with a list of topics ahead of time to allow the PWETC to be
prepared with questions before their presentation.
Stormwater
Management
The PWETC
asked for information on current and future parking lots with background
information and BMP?s for current and proposed materials, features and
amenities.
At the request
of Chair Cihacek, staff duly noted the need to review whether or not the
Surface Water Plan was scheduled for the January or February of 2017 meeting
and report to the PWETC accordingly.
Sanitary
Sewer Service Relining
At the request
of Chair Cihacek, Mr. Culver advised that staff would be returning to the
City Council early in 2017 with further research from different communities
related to relining costs, potential programs, seeking direction from them as
to whether or not to pursue the project.
Tax
Increment Financing (TIF) District Status
Chair Cihacek
asked that staff provide an update (annually) on the status of the city?s TIF
districts and those being decertified. Chair Cihacek suggested a summary
report, perhaps from a representative of the Finance Department to respond to
questions of the PWETC versus simply a written report as part of the monthly
communication information.
Discussion
ensued regarding when to schedule certain topics based on timing and needs,
especially with several outstanding issues coming before the PWETC in 2017,
including the related comprehensive plan update (e.g. transportation plan,
consultant attendance and reporting to the PWETC as applicable, etc.) as
those milestones come forward.
Member Lenz
announced her inability to attend the January and February 2017 meetings due
to scheduling conflicts.
8. Adjourn
to Maintenance Facility Tour
Member Wozniak
moved, Member Thurnau seconded, adjournment of the business portion of the
PWETC at approximately 7:56 p.m. to tour the Maintenance Facility.
Ayes: 7
Nays: 0
Motion
carried.
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